Facilities Administrative Assistant in Almondbank

• Facilities Coordination
• Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
• Raise, track, and close maintenance work requests (through CAFM system)
• Liaise with external contractors and service providers.
• Schedule routine inspections and preventive maintenance activities.
• Monitor facility condition and report repair requirements.
• Contractor and Vendor Management
• Coordinate contractor site access and permits.
• Maintain contractor documentation, insurance certificates, and compliance records.
• Support vendor selection and obtain quotations for facility-related services.
• Track contractor performance and service completion.
• Health, Safety, and Environmental Support
• Maintain facility compliance records and documentation.
• Support site safety inspections and audits.
• Assist with emergency preparedness activities and evacuation drills.
• Support waste management and environmental compliance initiatives.
• Administrative Support
• Maintain facility records, asset registers, and service contracts.
• Process purchase requisitions, purchase orders related to facilities services.
• Track facilities budgets and expenditure.
• Prepare reports and presentations for site management.
• Compliance and Documentation
• Maintain maintenance logs, service records, permits, and statutory inspection documentation.
• Support compliance with local regulations and company policies.
• Assist in preparation for customer, regulatory, and internal audits.

Key Performance Indicators (KPIs)

• Timely completion of facility works orders.
• Contractor compliance and performance.
• Facility audit readiness.
• Accuracy of facility records and documentation.
• Budget adherence.
• Compliance with safety and environmental requirements.
• Organisational

Relationships

• Reports to: Facilities Manager (Technical & Operations)
• Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.

Experience and

Skills: Experience

• Experience of facilities, office administration, property management, or industrial site administration.
• Familiarity with maintenance management systems (CMMS) is desirable.

Skills

• IOSH Managing Safely
• Strong organizational and administrative skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Power Point).
• Ability to manage multiple priorities and deadlines.
• Good communication and stakeholder management skills.
• Basic understanding of health and safety requirements.
• Strong attention to detail and record-keeping.
• Raising the Standard of Excellence since 1911

With over a century of proven excellence, Standard Aero has become an industry leader in MRO services and customized solutions in the aerospace field.

Our shared values and learning-based culture inspire our team to exceed their potential and power our customers’ missions worldwide.

With on-the-job training, advancement opportunities, and excellent benefits, Standard Aero invites you to experience a fulfilling and meaningful career with us.

Inclusivity Is Our Standard It is Standard Aero’s policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy) sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind.

We invite you to bring your authentic self to our team and experience our welcoming culture.