At a Glance
- Tasks: Provide executive support, manage schedules, and coordinate meetings for a senior executive.
- Company: Join a vibrant university community dedicated to education and innovation.
- Benefits: Enjoy a competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Engage with diverse stakeholders and enhance your career in a supportive atmosphere.
- Why this job: Be the essential link in a dynamic environment, making a real difference in the university.
- Qualifications: Strong organisational and communication skills, with a passion for supporting leadership.
The predicted salary is between 30000 - 40000 € per year.
About the role
Acting as a vital link between the senior executive function and the broader university community, this role requires exceptional organisational, communication and interpersonal skills as well as a strong understanding of the university's mission and values.
Main Responsibilities
- Executive support, to include the scheduling of appointments, meetings and visits, involving the coordination of travel arrangements including flights, accommodation and itineraries.
- Meeting administration, to include the planning and coordination of meetings, involving the distribution of agendas, presentations and reports for meetings.
- Act as the primary point of contact, to include managing and prioritising a busy shared inbox, ensuring to build strong relationships with internal and external stakeholders.
- Process payments, to include following internal processes to order for a range of requirements and support in the recruitment and payment for part-time and specialist lecturers.
- General business administration, to include comprehensive administration support, such as records management, communication handling, and general operational tasks as and when required.
Contact for Informal Discussion: Laura Jackson, Executive Officer, on laura.jackson@staffs.ac.uk or 01782 292 778.
Executive Assistant employer: Staffordshire University
As an Executive Assistant at our university, you will thrive in a dynamic and supportive environment that values collaboration and innovation. We offer competitive benefits, a strong commitment to employee development, and a culture that encourages work-life balance, making it an ideal place for those seeking meaningful and rewarding employment in the education sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former Executive Assistants in your desired field. They can provide insider tips and might even know of openings that aren't advertised yet.
✨Tip Number 2
Prepare for the interview by researching the university's mission and values. Show us that you understand their culture and how you can contribute to it as an Executive Assistant.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and effectively. Consider mock interviews with friends or family to sharpen those skills.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational prowess. We want to see how you manage schedules and coordinate meetings like a pro. Use specific examples to demonstrate your ability to juggle multiple tasks efficiently.
Communicate Clearly:Since communication is key in this role, ensure your written application is clear and concise. We appreciate a well-structured cover letter and CV that reflect your understanding of our mission and values. Keep it professional but let your personality shine through!
Build Relationships:Mention any experience you have in building strong relationships with stakeholders. We’re looking for someone who can connect with both internal and external parties, so share examples of how you've successfully managed communications in the past.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter.
How to prepare for a job interview at Staffordshire University
✨Know the University Inside Out
Before your interview, take some time to research the university's mission and values. Understanding their goals will help you demonstrate how your skills align with their vision, making you a more appealing candidate.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed schedules, coordinated meetings, or handled busy inboxes in the past. Be ready to discuss specific tools or methods you use to stay organised, as this role heavily relies on these skills.
✨Build Rapport with Stakeholders
Since this role involves liaising with various internal and external stakeholders, think of ways to illustrate your interpersonal skills. Share experiences where you’ve built strong relationships or resolved conflicts effectively.
✨Be Ready for Practical Scenarios
Expect to face situational questions that test your problem-solving abilities. Prepare for scenarios like scheduling conflicts or managing urgent requests, and think through how you would handle them efficiently.
