Firearms Licensing Administrator (12 Months FTC) in Stafford

Firearms Licensing Administrator Grade E: £28,071 Flexi Time 12 month Fixed Term Contract - Full Time 37 hours per week.

Staffordshire Police is continually striving to deliver the best possible service for the county’s residents, businesses and visitors. It is a fast-paced organisation, adaptive to modern policing needs and open to continual improvement. Everyone who works for the force has an important role to play in shaping the future of Staffordshire Police. The force seeks people who will champion new ways of working, be collaborative and agile and represent in a fair and ethical manner those that Staffordshire Police serves.

Reporting to the Firearms Licensing Office Supervisor for the collaborated licensing service of Staffordshire and West Midlands, the post holder will work as part of the Firearms and Explosives Licensing team based at Staffordshire Police HQ. The post holder will form part of a specialist team and have responsibility for processing and decision making on applications relating to certificates prescribed by firearms and explosives legislation. This will include administrating on the National Firearms Licensing Management System (NFLMS), researching police systems, assessing medical information, applying the Police National Decision Model (NDM) and decision making whilst having regard for GDPR.

The post holder will have responsibility for processing and decision making on applications in relation to Firearms and Explosives Licensing.

The Post Holder’s Core Tasks Will Focus On:

• The processing, decision making and elevating of all applications relating to certificates prescribed by firearm and explosives legislation.
• This includes the research of police systems, restricted IT databases whilst having regard for the Management of Police information requirements and GDPR.
• To authorise the grant, renewal or variation of prescribed certificates on behalf of the chief officer of Staffordshire and West Midlands Police by virtue of numerous delegated authorities under Section 55(2) Firearms Act 1968 and 1988.
• The post works within a customer-based environment which at times can be challenging and potentially confrontational.
• Communication via telephone, electronic, postal and face-to-face (on occasions).
• Identify applications that do not comply with approval criteria and refer them to a senior decision maker.
• The post will assist the senior decision maker in making informed decisions in line with national statutory and non-statutory guidance and legislation to inform transparent decision making.
• Identify circumstances where the suitability of certificate holders is drawn into question and will refer them to a senior decision maker.

Further details of the key tasks, responsibilities can be found within the role profile.

Closing date: Friday 30th January 2026 at 12 Midday

Interview date: TBC

Benefits:

• Pension Scheme - one of the best pension schemes in the country with guaranteed pension payable.
• Generous holiday entitlement, plus Bank Holidays.
• Flexible / Agile Working.
• Sick pay scheme.
• Fostering friendly policy.
• Family friendly policies – maternity, paternity, parental leave, adoption, disability leave and carers leave.
• Access to health and wellbeing support.
• Eye care vouchers.
• On site Gyms.
• Staff associations.
• Reward and Recognition.
• Blue light Card.
• Flexible working options.
• Training and development opportunities.
• Car lease scheme.
• Cycle to work scheme.
• Free Parking at selected sites.
• Onsite catering facilities.
• Access to Staff Networks.
• Union support.
• Financial products and services.

Staffordshire Police / Staffordshire Fire and Rescue Service is fully supportive of Equality, Diversity and Inclusion and strives to employ a workforce that represents the community we serve. Our vacancies are open to everyone and all appointments are made based on merit. We encourage and welcome applications from all underrepresented groups which include: Black, Asian, and minority ethnic backgrounds, female, people who have a disability, those who are neurodivergent and persons of the LGBTQ+ community. We use positive action to encourage potential candidates from underrepresented groups through targeted step-In support and advice sessions.

If you have the skills, experience and values, that here in Staffordshire Police / Staffordshire Fire and Rescue we pride ourselves on, then we would welcome you to apply.

For more information on Positive Action please email the team on positive.action@staffordshire.police.uk and positive.action@staffordshirefire.gov.uk.

Please Note: If You Are Successful At Interview And Commence Pre-employment Checks This Will Include Vetting.