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- Tasks: Manage administration processes for housing adaptations and support citizens with paperwork.
- Company: Dynamic organisation in Birmingham focused on community support and inclusivity.
- Benefits: £14 per hour, Monday to Friday, potential for permanent role, flexible working options.
- Why this job: Make a real difference in people's lives while developing your administrative skills.
- Qualifications: Strong communication and organisational skills; experience in administration or social care preferred.
- Other info: Join a diverse team committed to supporting all individuals and fostering career growth.
The predicted salary is between 28000 - 35000 £ per year.
We are currently recruiting for an Administration Coordinator to work on a temporary ongoing basis, full time with our client based in Birmingham. £14 per hour | Monday to Friday | 9-5:30 with a 30-minute break | Temporary ongoing with an aim to become permanent. This role is key to ensuring the smooth delivery of adaptations by managing the end-to-end administration process: from setting up new cases and supporting citizens with paperwork, to coordinating suppliers, monitoring progress, and maintaining accurate documentation. Responsibilities: · Set up new cases allocated by Council, ensuring details are accurate and complete. · Make initial contact with citizens and families to explain the process and paperwork. · Issue requests for quotes and surveys to approved subcontractors, ensuring they have all necessary information. · Coordinate supplier appointments for surveys and installations, balancing citizen availability and project timelines. · Ensure asbestos surveys or technical reports are requested where required. · Collate and check all required paperwork, including drawings, photos, asbestos reports, and signed forms. · Upload, save, and categorise documents accurately to maintain a full record for audit purposes. · Identify and chase missing or incorrect paperwork, ensuring compliance with council and contractual requirements. · Request and issue purchase orders to suppliers once authorised. · Forward completion documentation and invoices to Finance, ensuring correct processing. · Collect final completion packs from suppliers (warranties, electrical certificates, photos, feedback forms). · Provide regular progress updates to citizens, council, and managers. · Assist with special cases such as cancellations, interim invoicing, or site-specific requirements. About you: · Strong, communication, organisational and administrative skills, able to manage multiple cases at once. · Proven ability to coordinate workflows, track progress, and follow up effectively. · Competence in Microsoft Office and general IT systems. · Familiarity with supplier management and purchase order processes. · Knowledge of Disabled Facilities Grants (DFG), housing adaptations, or specialist equipment. · Experience in construction administration, housing, or social care services. If you are familiar with supporting citizens and families with strong administrative, communication and organisational skills then please apply! For more details, call Rebecca on (phone number removed). S14 About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we\’re happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies
Administration Coordinator employer: Stafforce Recruitment
Contact Detail:
Stafforce Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, or join online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills in administration and coordination.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Administration Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administration Coordinator role. Highlight your relevant experience in managing paperwork, coordinating workflows, and supporting citizens, as these are key aspects of the job.
Show Off Your Skills: We want to see your strong communication and organisational skills shine through. Use specific examples from your past experiences to demonstrate how you've successfully managed multiple cases or projects at once.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and make sure your points are easy to understand. This will help us quickly see how you fit the role!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Stafforce Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Coordinator. Familiarise yourself with the end-to-end administration process, especially how to manage cases and coordinate suppliers. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills effectively.
✨Brush Up on Relevant Knowledge
Make sure you're familiar with Disabled Facilities Grants (DFG) and any relevant housing adaptations. If you have experience in construction administration or social care services, be ready to share how that knowledge can benefit the role. This will demonstrate your expertise and readiness to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewer. Inquire about the team dynamics, the challenges they face in the role, or how success is measured. This shows your enthusiasm for the position and helps you gauge if it's the right fit for you.
