Security Administrator in Whitehall

Security Administrator for a leading global security and outsourcing group, specialising in outsourcing of business processes in sectors where security and safety risks are considered a strategic threat.

In this role, you will be working in a high-profile, corporate building in

Whitehall, London.

Contract Information

Type of Job

Permanent

Position

Security Administrator

Location

Whitehall

Pay Rate

£14.84 per hour

Hours

45 hours per week

Shifts

Monday to Friday, 08:00 to 17:00

You must have lived within the UK for at least the last 5 years, SC clearance REQUIRED or the ability to obtain SC clearance

The Security Administrator plays a pivotal role in ensuring that the security management team delivers services in accordance with contractual requirements, key performance indicators (KPIs), and site-specific schedules of work.

Your Time at Work

Working as part of a small, dedicated team and reporting directly to the Security Manager, the post holder will perform a wide range of facilities and administrative duties in line with our contractual obligations.

Key responsibilities include preparing monthly reports, managing stock ordering, overseeing SIA licensing, supporting the ID Unit, assisting with event organisation, and providing general security administration

Key Responsibilities

• Logging and producing breach reports for the client and other stakeholders
• Logging and tracking lost property
• Production of occupancy reports
• Support pass issuance for two locations in accordance with client standards
• Provide operational support to the ID Unit as required.
• Required to assist with staff scheduling
• Required to provide coverage to the reception team if required.
• Ensure all security office data and documentation remains accurate, organised, and up to date.
• Liaise directly with client representatives, visitors, and departmental customers.
• Build strong working relationships with clients while developing a thorough knowledge of their organisational structure.
• Maintain accurate records and document control across shared security drives.
• Track and audit internal training requirements for team members.
• Support the Continuous Improvement initiative by identifying process optimizations and supporting contract developments.
• Ensure full compliance with statutory legislation, Health and Safety standards, Quality Assurance,
• Environmental policies and GDPR.
• Audit site folders to ensure full statutory compliance across site operations.
• Assist with client audits
• Demonstrate enthusiasm and a positive "can-do" attitude, promoting high standards across the team
• Our Perfect Worker
• Demonstrated experience in a similar security administration or facilities role.
• Working knowledge of the Private Security Industry Act and relevant regulations.
• Strong IT proficiency, including MS Office and Google Workspace.
• Proven ability to effectively manage subcontractors and supply chain partners.
• Excellent communication skills with the ability to engage diverse stakeholders across multiple business areas.
• Strong organisational skills to allocate and manage ad hoc operational tasks efficiently.
• Flexible and adaptable approach to dynamic service delivery requirements.
• Ability to provide comprehensive administrative support to the security operations team, including managing room bookings, minute-taking, and drafting formal meeting invites.
• Managing inventory levels, ordering office stationery and uniforms.
• Confident decisionmaker with a track record of driving operational objectives and motivating collaborative teams.
• Strategic mindset with the ability to align short-term tasks with long-term goals while adhering to established procedures and maintaining precise records.
• Proactive commitment to high standards, continuous improvement, and learning from operational experiences.
• Effective communicator skilled at interacting across customer, client, and executive levels.
• Capable of working effectively both independently and as part of a close-knit operational team.
• Willingness to undertake additional duties as required to support team goals.

Culture & Values

• Value diverse perspectives and encourage open collaboration.
• Act as an ambassador for organisational values and professional standards.

Results Focus & Delivery

• Maintain a results-driven mindset focused on delivering meaningful operational impact.
• Demonstrate meticulous attention to detail across all tasks and deliverables.
• Implement effective planning and organisational practices within the team.
• Maintain composure and professionalism under pressure or in demanding situations.
• Manage and archive regulatory compliance and contract documentation according to legislative standards.
• Stay updated on relevant statutory and industry changes affecting security services.

Corporate Responsibility

• Develop and maintain productive working relationships with the client and other stakeholders.
• Actively participate in security forums and operational meetings as required.

Experience in a similar role required

• Key Information and Benefits
• 5.6 weeks holiday per year (8 of these will be in lieu of bank holidays, worked or not worked)
• Progression training and development opportunities
• Life assurance benefit
• Employee Discount Schemes
• Refer a friend scheme
• Free uniform provided

Job Ref

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