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- Tasks: Ensure driver and vehicle compliance across the UK and internationally.
- Company: Join a dynamic team in Chippenham focused on fleet operations.
- Benefits: Earn £12.50 per hour with potential for contract extension.
- Why this job: Make a real impact by supporting smooth fleet operations.
- Qualifications: Strong attention to detail and excellent communication skills required.
- Other info: Gain valuable experience in a supportive environment with training provided.
The predicted salary is between 10 - 15 £ per hour.
We are seeking a detail-oriented and organised Fleet Administrator to join our team in Chippenham. This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.
Key Responsibilities
- Monitor drivers' compliance status across multiple regions, including the UK, Northern Ireland, and other countries.
- Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region-specific requirements).
- Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e-learning).
- Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.
- Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).
- Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.
- Undertake any other duties or special projects as required.
Requirements
- Strong attention to detail and organisational skills.
- Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.
- Comfortable working with compliance systems and databases (training provided on specific tools).
- Ability to handle sensitive information confidentially and verify document authenticity.
- Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.
- Proficient in Microsoft Office (Outlook, Excel, Word).
For more information on this role, please contact Andrew Haddon on 01453 796617 or send a copy of your CV to Andrew.haddon@omegaresource.co.uk.
Fleet Administrator in Southport employer: Staffline
Contact Detail:
Staffline Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator in Southport
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you’ll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure you’re dressed appropriately for the interview. A smart appearance can make a great first impression and shows that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Fleet Administrator in Southport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your attention to detail and organisational skills, as these are key for the Fleet Administrator role. Use specific examples from your previous experience that showcase your ability to manage compliance and communicate effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're interested in the Fleet Administrator position and how your skills align with the job description. Keep it professional but let your personality come through.
Showcase Relevant Experience: Even if you haven't worked directly in fleet or transport administration, highlight any administrative roles you've had. Focus on your experience with compliance systems, document management, and communication, as these will resonate well with us.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Staffline
✨Know Your Compliance Basics
Familiarise yourself with the key compliance requirements related to fleet administration. Brush up on topics like licence expirations, MOT statuses, and DVLA checks. This will show that you understand the role's responsibilities and are ready to tackle them head-on.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that highlight your attention to detail and organisational abilities. Think of times when you successfully managed documents or resolved compliance issues. This will help demonstrate that you're the right fit for keeping everything in order.
✨Practice Professional Communication
Since you'll be communicating with drivers and colleagues, practice how you would explain complex compliance issues clearly and concisely. Role-play potential scenarios where you need to guide someone through corrective actions, as this will showcase your communication skills during the interview.
✨Get Comfortable with Tech
Even if you haven't used specific compliance systems before, show your willingness to learn. Familiarise yourself with Microsoft Office tools, especially Excel, as they’ll likely come in handy. Mention any previous experience with databases or document management systems to highlight your adaptability.
