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For Companies At a Glance
- Tasks: Manage transport bookings and despatch paperwork in a fast-paced environment.
- Company: Join Staffline, a leading provider of workforce solutions in the UK.
- Benefits: Earn up to £16.58 per hour with full training and onsite support.
- Why this job: Be part of a dynamic team ensuring timely deliveries for major supermarkets.
- Qualifications: Proficiency in Microsoft Office and strong communication skills are essential.
- Other info: Flexible shifts with great career development opportunities.
Great opportunity to work as a Despatch Administrator for one of the largest providers of plants to major supermarket chains throughout the UK.
The following information provides an overview of the skills, qualities, and qualifications needed for this role.
Staffline is recruiting a Despatch Administrator to work in Chatteris.
Transport is available from Peterborough
The rates of pay are:
– Day Shift £13.26 per hour
Overtime is available after working 48 hours and paid at:
– Day shift £16.58 per hour
This is a full-time position with a rotating shift pattern:
4 days on, 3 days off, followed by 3 days on, 4 days off.
Shifts run from 7:00 AM to 7:00 PM, with a typical rota being either Sunday to Wednesday or Wednesday to Saturday.
Please note, that this is subject to change to cover and meet business requirements.
Your Time at Work
As a Despatch Administrator, you will need to ensure transport for customers is booked correctly and on time. Other duties include:
– Dealing with despatch paperwork on vehicles, in a timely manner
– Dealing with calls from hauliers and relevant parties of any issues
– Dealing with 3rd party farms, with paperwork, creating shipments for loads due in and putting them on the booking screen
– Maintaining a clean and tidy working environment ensuring health and safety standards are maintained.
– Work in collaboration and cross-functionally across all operations through the supply chain, commercial, and other departments.
Responsibilities will also include:
– Ensuring Health and safety are followed and adhered to.
– Booking transport via Excel and website portals for the main site as well as 3rd party\’s.
– Answering the phone and dealing with both internal and external Queries, communicating issues in a professional and timely manner.
– Acting as the first point of contact for drivers and Hauliers via telephone, email and face-to-face.
– Liaising with customer, hauliers, drivers and warehouse team to minimize delays and notify correct departments if any delays (commercial, logistics and supply chain).
– Working in control temperature areas.
– Processing paperwork for drivers on site correctly and dealing with paperwork for third-party farms.
– Working as a team with the other operative on shift, supporting the section leader to reduce shortages to our customers.
– Supporting section leaders in despatch as and when required.
– Creating shipments and putting them on our booking in screen.
Our Perfect Worker
Our ideal Despatch Administrator will be proficient in Microsoft Excel, Word, PowerPoint, and Outlook. The ideal candidate will have a strong background in English, Maths, and computing, with the ability to work well under pressure and meet deadlines while delivering exceptional customer service.
A flexible approach to work, strong attention to detail, and the ability to work independently are essential. The successful candidate will be a team player, focused on achieving departmental goals while respecting the needs of others.
Experience in a similar role is desirable, but not essential as full training is provided.
Key Information and Benefits
– Earn £13.26 to £16.58 per hour
– OnSite support from Staffline
– Canteen on site
– Free car parking on site
– PPE provided
– Full training provided
Job Ref: V1MMPC
About Staffline
Staffline is the UK\’s leading provider of flexible, temporary and permanent workforce solutions, enabling over 28,000 people into good work every day. We operate at more than 350 customer sites across England, Scotland and Wales.
Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change.
This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline
Despatch Admin employer: Staffline
Contact Detail:
Staffline Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Despatch Admin
✨Tip Number 1
Get to know the company! Research Staffline and understand their values and operations. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to despatch administration. Think about scenarios where you've demonstrated attention to detail or handled customer queries effectively, as these are key skills for the role.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights into the company culture and possibly even refer you for the position, which can give you a leg up in the hiring process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows that you’re proactive and serious about landing the Despatch Administrator role.
We think you need these skills to ace Despatch Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the Despatch Administrator role. We want to see how your background fits with what we’re looking for, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how you can contribute to our team. Keep it friendly and professional – we love a bit of personality!
Show Off Your Tech Skills: Since proficiency in Microsoft Excel and other software is key for this role, make sure to mention any relevant experience you have. If you’ve used these tools in past jobs or projects, let us know!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s quick and easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Staffline
✨Know Your Role Inside Out
Before the interview, make sure you understand the key responsibilities of a Despatch Administrator. Familiarise yourself with tasks like booking transport, handling despatch paperwork, and liaising with hauliers. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Excel Skills
Since proficiency in Microsoft Excel is crucial for this position, be prepared to discuss your experience with it. You might even want to brush up on some basic functions or formulas beforehand. If you can demonstrate your skills during the interview, it’ll definitely give you an edge!
✨Prepare for Scenario Questions
Expect questions that assess how you handle pressure and resolve issues. Think of examples from past experiences where you successfully managed tight deadlines or dealt with difficult situations. This will showcase your problem-solving abilities and your capacity to work well under pressure.
✨Emphasise Teamwork and Communication
As a Despatch Administrator, you'll need to collaborate with various teams. Be ready to discuss how you’ve worked effectively in a team before, and highlight your communication skills. Mention any experiences where you’ve had to liaise with different departments or external parties to achieve a common goal.
