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- Tasks: Manage container import/export activities and maintain organised documentation.
- Company: Join a leading shipping organisation with a strong reputation in logistics.
- Benefits: Enjoy a competitive pay rate of £14.90 per hour and potential for permanent employment.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in logistics.
- Qualifications: Strong organisational and communication skills; customer service experience is a plus.
- Other info: Work hours are 7am - 7pm, Monday to Friday.
Staffline Ireland is currently seeking an Office/Booking Administrator to join our client, a leading shipping organisation on a long-term, temporary to permanent basis, at their site in the Duncrue area.
Key Responsibilities
- Container Import and Export Activities: System Utilization: Leverage logistics and inventory management software to facilitate container import/export operations. This includes ensuring all relevant data (container details, shipment tracking, customs clearance) is accurately recorded and updated in the system.
- Inventory Planning/Execution: Collaborate with internal teams (e.g., warehouse, shipping) to ensure that containers are efficiently processed, with inventory levels appropriately adjusted after each import/export.
- Systematic Filing and Records Organization: Document Management: Create and maintain an organised filing system for import/export documentation, including customs declarations, shipping invoices, bills of lading, and packing lists. Efficient Filing: Ensure that all records are filed in a systematic and easily accessible manner to facilitate future reference and audits.
- Communication and Customer Service: Phone and Email Support: Address phone and email queries promptly, ensuring customers receive clear and accurate information related to their shipments, inventory, and other logistics-related issues. Customer Service Skills: Maintain a professional and approachable demeanor, providing timely updates, resolving issues, and offering solutions to improve customer satisfaction.
- Additional Administrative Tasks: Assist with other administrative duties, such as processing shipments, preparing reports, and handling logistics-related paperwork, to support the smooth flow of operations.
Key Skills Required:
- Strong organizational skills for filing and record-keeping.
- Excellent communication skills (both verbal and written).
- Customer service focus with the ability to manage inquiries and resolve issues efficiently.
- Good level of computer literacy and ability to adopt to using new systems.
- Attention to detail to ensure accuracy in data entry and document management.
Hours of work: 7am - 7pm Monday to Friday
Rate of pay: £14.90 per hour
For further information please submit your CV via the link in Microsoft Word format, or contact Craig on Ext 318.
Booking/Office Administrator | Duncrue | £14.90 employer: Staffline Recruitment (NI) Ltd.
Contact Detail:
Staffline Recruitment (NI) Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Booking/Office Administrator | Duncrue | £14.90
✨Tip Number 1
Familiarise yourself with logistics and inventory management software. Since the role involves system utilisation for container import/export activities, having a good grasp of relevant software will give you an edge during interviews.
✨Tip Number 2
Brush up on your customer service skills. This position requires excellent communication and the ability to resolve issues efficiently, so be prepared to discuss examples of how you've successfully handled customer inquiries in the past.
✨Tip Number 3
Showcase your organisational skills. The job involves systematic filing and record-keeping, so think of ways to demonstrate your attention to detail and how you manage documentation effectively.
✨Tip Number 4
Prepare to discuss your adaptability with new systems. Since the role requires a good level of computer literacy, be ready to share experiences where you've quickly learned and adapted to new technologies or processes.
We think you need these skills to ace Booking/Office Administrator | Duncrue | £14.90
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Booking/Office Administrator role. Emphasise your organisational skills, communication abilities, and any experience with logistics or inventory management software.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses why you are a good fit for this position. Mention your customer service focus and how you can contribute to improving customer satisfaction in the shipping industry.
Highlight Relevant Skills: In your application, clearly outline your proficiency in computer literacy and your ability to adapt to new systems. Provide examples of how you've successfully managed inquiries and resolved issues in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the role.
How to prepare for a job interview at Staffline Recruitment (NI) Ltd.
✨Showcase Your Organisational Skills
As a Booking/Office Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've effectively managed filing systems or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Communication Proficiency
Excellent communication is key for this role. During the interview, highlight your experience in handling customer inquiries and providing clear information. Consider preparing a scenario where you successfully resolved a customer issue.
✨Familiarise Yourself with Logistics Software
Since the job involves using logistics and inventory management software, it’s beneficial to research common systems used in the industry. If you have experience with any relevant software, be sure to mention it during the interview.
✨Emphasise Attention to Detail
Attention to detail is vital for accurate data entry and document management. Prepare to discuss how you ensure accuracy in your work, perhaps by sharing a time when your attention to detail made a significant difference in a project.
