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For Companies At a Glance
- Tasks: Support management with administration, financial reporting, and customer engagement.
- Company: Join Staffline, a trusted recruitment agency since 1983, connecting talent with opportunities.
- Benefits: Enjoy hybrid working, competitive salary, and a supportive work environment.
- Why this job: Gain valuable experience in a dynamic role while contributing to team success and development.
- Qualifications: 3 years' experience in business support, financial reporting, and strong IT skills required.
- Other info: Opportunity for professional growth and collaboration in a vibrant team setting.
The predicted salary is between 21300 - 29800 £ per year.
Our client based in Newry requires a Programme Administrator Officer on a temporary contract for approx. 12 months. You will have at least 3 years' experience in the delivery of business support and administration duties, financial reporting, customer engagement and correspondence within a business environment.
Responsibilities:
- Provide business support to management and colleagues, ensuring effective service delivery, reporting, and budget management to meet performance indicators (KPIs) and team objectives.
- Use business information systems (e.g., Integra, Hubspot, Docusign, Microsoft 365, and Sage) to manage, deliver, and report activities with accurate and timely information.
- Assist with budget management and financial reporting, including raising purchase orders, reviewing invoices, and processing payments in line with organisational procedures.
- Coordinate and organise internal and external meetings and events, including arranging hospitality, attending sessions, and recording minutes as needed.
- Manage service delivery correspondence, handling emails and phone communications to ensure timely responses to third-party requests.
- Contribute to development through active participation in team meetings, projects, and collaboration.
- Help manage physical and digital records, ensuring compliance with the organisation's records management policy.
- Receive, record and prepare applications for assessment, co-ordinate meeting schedule.
Essential requirements:
- A minimum of 3 years' experience in the delivery of business support and administration duties, financial reporting, customer engagement and correspondence within a business environment.
- Experience of gathering, interpreting and presenting data and information in various formats for reports, papers and/or presentations.
- Experience of effectively monitoring and managing financial data, including checking for and maintaining accuracy.
- A high level of IT competency in a business environment, to include a working knowledge and experience in CRM/Database management and Microsoft Office/365.
- Experience of your ability to adapt to changing priorities and proactively identify and address emerging business needs using your own initiative.
- The ability to communicate effectively, both orally and in writing, paying attention to the relevance of the content and the target audience.
Desirable requirements:
- A third level, or equivalent, professional qualification (desirable).
Hours of work: Mon - Fri 37 hours per week (Hybrid working min 3 days office attendance)
Salary: £25,372 per annum
Programme Administration Officer employer: Staffline Recruitment Ltd.
Contact Detail:
Staffline Recruitment Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Administration Officer
✨Tip Number 1
Familiarise yourself with the specific business information systems mentioned in the job description, such as Integra and Hubspot. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your experience in managing financial data by preparing examples of how you've successfully handled budgets or financial reporting in previous roles. Be ready to discuss these experiences during any interviews to highlight your relevant skills.
✨Tip Number 3
Prepare to discuss your adaptability in a fast-paced environment. Think of specific instances where you identified emerging business needs and took the initiative to address them, as this aligns well with the role's requirements.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves handling correspondence and attending meetings, being able to articulate your thoughts clearly will be crucial in making a positive impression.
We think you need these skills to ace Programme Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in business support, administration duties, and financial reporting. Use specific examples that demonstrate your skills in customer engagement and correspondence.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Programme Administration Officer role. Emphasise your ability to manage budgets, coordinate meetings, and handle correspondence effectively.
Showcase IT Competency: Mention your proficiency with business information systems like Microsoft 365, CRM/Database management, and any other relevant software. Provide examples of how you've used these tools in previous roles.
Highlight Communication Skills: Demonstrate your effective communication skills in both your CV and cover letter. Include examples of how you've adapted your communication style for different audiences and situations.
How to prepare for a job interview at Staffline Recruitment Ltd.
✨Showcase Your Experience
Make sure to highlight your three years of experience in business support and administration. Be ready to discuss specific examples of how you've successfully managed financial reporting and customer engagement in previous roles.
✨Demonstrate IT Competency
Since the role requires a high level of IT competency, be prepared to talk about your experience with business information systems like Microsoft 365, CRM tools, and any other relevant software. Consider bringing examples of how you've used these tools to improve efficiency.
✨Prepare for Scenario Questions
Expect questions that assess your ability to adapt to changing priorities. Think of instances where you proactively identified and addressed emerging business needs, and be ready to explain your thought process and actions.
✨Effective Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and concisely. Prepare to discuss how you've effectively communicated with different audiences, both in writing and verbally, ensuring your messages were relevant and impactful.
