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For Companies At a Glance
- Tasks: Support HR functions, manage employee records, and assist with recruitment processes.
- Company: Join Staffline Recruitment, a trusted partner in workforce solutions.
- Benefits: Competitive salary, private healthcare, life assurance, and generous annual leave.
- Why this job: Perfect for detail-oriented individuals passionate about people and HR.
- Qualifications: Experience in HR support, strong communication skills, and proficiency in Microsoft Office.
- Other info: Flexible part-time role with opportunities for professional growth.
The predicted salary is between 25000 - 28000 £ per year.
Job Description
Job Title: HR Administrator (Part-Time)
Location: Belfast / Northern Ireland Offices
Employment Type: Permanent, Part-Time
Hours: 22.5 hours per week (reasonable flexibility required)
Salary: £25,000–£28,000 (pro-rata), dependent on experience
Why Join Us
At Staffline Recruitment Ireland, we believe in rewarding hard work and supporting professional growth. As part of our HR team, you’ll enjoy:
- Competitive salary and discretionary annual bonus
- Private healthcare
- Life assurance (4x salary)
- Pension plan
- Annual leave purchase scheme
- 36 days annual leave (pro-rata), including public holidays
About Us
Staffline is a trusted partner to businesses and jobseekers across Northern Ireland and Ireland. We provide tailored recruitment and workforce solutions that help clients grow and help candidates thrive. Our HR team plays a key role in supporting our people, ensuring compliance, and maintaining a culture built on trust, professionalism, and excellence.
Job Summary
The HR Administrator will provide essential support to our fast-paced internal HR function. Working closely with the HR Director, HR Advisor, and wider leadership team, you will manage key administrative processes, maintain accurate employee records, and ensure compliance across all HR activities.
This role is ideal for a detail-oriented professional who enjoys working collaboratively in a dynamic environment and values flexibility in their working week.
What You’ll Do
Employee Administration & Support
- Manage HR inboxes, responding to employee queries promptly and professionally.
- Handle pay-related and general HR queries, maintaining confidentiality at all times.
- Assist in administering reward and recognition schemes.
- Ensure compliance with data protection regulations and internal policies.
- Support the HR Director and HR team with day-to-day administrative duties.
Payroll & Records
- Support the accurate and timely processing of NI and ROI monthly payrolls.
- Communicate employee changes (e.g. new starters, pay adjustments, absences) to Payroll.
- Maintain accurate employee files and HR records in line with legislation and company policy.
Recruitment & Onboarding
- Support the onboarding and offboarding process for internal staff.
- Coordinate internal recruitment administration, including job postings, interview scheduling, and offer letters.
- Ensure all recruitment and selection activity follows internal policy and best practice.
Performance & Learning and Development (L&D)
- Track performance review completion and training compliance.
- Provide administrative support to the L&D function and update the quarterly training calendar.
Employee Relations
- Support the HR Advisor in employee relations matters, including minute-taking at meetings.
- Act as a credible and professional representative of the HR function.
Reporting
- Prepare weekly and monthly HR reports for the HR Director and Finance Director.
- Produce additional reports as required to support business decision-making.
HR Information System (HRIS) Management
- Maintain and update the HRIS to ensure data accuracy, security, and compliance.
- Provide user support and training to new employees and managers.
- Support HR system upgrades and champion system use across the business.
- Oversee user setup, onboarding procedures, and induction course assignments.
What We’re Looking For
Essential:
- Previous experience in an administrative or HR support role.
- Strong attention to detail and organisational skills.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Experience maintaining confidential records and handling sensitive information.
- Minimum of GCSE (or equivalent) in English and Maths.
- Full, clean driving licence or access to transport as travel may be required.
Desirable:
- Experience supporting HR or recruitment processes.
- Knowledge of HRIS systems and data reporting.
- Understanding of GDPR and HR compliance.
- CIPD Level 3 qualification (or currently working towards).
- Degree in HR, Business Administration, or related field.
Why Apply
If you’re organised, proactive, and passionate about people, this is an excellent opportunity to join a collaborative and forward-thinking HR team. You’ll gain exposure across all aspects of HR, with room to develop your professional skills and career within a leading recruitment organisation.
Apply Today
To apply or learn more, contact:
Email: hrireland@stafflinerecruit.com
Phone: 028 9024 2824
Closing date: Monday 20th October 2025
Human Resources Administrator employer: Staffline Recruitment Ireland
Contact Detail:
Staffline Recruitment Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for HR roles, and you might just get a lead or two.
✨Tip Number 2
Prepare for those interviews! Research common HR Administrator questions and practice your answers. We want you to feel confident and ready to showcase your skills when the time comes.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show that you’re genuinely interested in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our fantastic team.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight your relevant experience and skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how your background makes you a great fit for us. Keep it concise but engaging!
Showcase Your Attention to Detail: As an HR Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take pride in their work and present themselves professionally.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Staffline Recruitment Ireland
✨Know Your HR Basics
Brush up on key HR concepts and practices, especially those mentioned in the job description. Understanding employee administration, compliance, and payroll processes will show that you're not just familiar with the role but genuinely interested in it.
✨Showcase Your Organisational Skills
As an HR Administrator, attention to detail is crucial. Prepare examples from your past experiences where your organisational skills made a difference. Whether it's managing records or coordinating recruitment, be ready to discuss how you keep things running smoothly.
✨Prepare for Common HR Scenarios
Think about potential HR scenarios you might face in the role, such as handling employee queries or maintaining confidentiality. Practising your responses can help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the HRIS they use, or how they measure success in the HR department. This shows your enthusiasm and helps you gauge if the company is the right fit for you.