Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the team with administrative tasks and manage supplier inquiries.
- Company: Join a prestigious automotive brand with a dynamic team.
- Benefits: Competitive salary, 27 days holiday, and flexible working options.
- Why this job: Enhance your skills in a supportive environment while making an impact.
- Qualifications: Previous admin experience and strong communication skills required.
- Other info: Great opportunity for career growth and development.
The predicted salary is between 24000 - 36000 £ per year.
Join a prestigious automotive brand as a Parts Administrator, where you will have the opportunity to enhance your skills and knowledge within a dynamic team. Staffline is recruiting Parts Administrators in Farnborough. This full-time position offers a 37.5-hour work week, Monday to Friday, with flexible working opportunities. The hours of work are: 9am to 5:15pm. The rate of pay is £30,000 per annum.
Your Time at Work
As a Parts Administrator, you will be required to provide administrative support to the department and to be the initial point of contact for all departmental enquiries from suppliers, the dealer network, or internal departments. You would be responsible for all SAP entries and for reconciling all UK Supplier and Supplier invoices.
Key Responsibilities:
- Being the main and first point of contact for all account queries
- Validating UK Supplier & Retailer invoices
- Raising Purchase Orders in a timely manner
- Charging the appropriate departments and preparing all charges with respect to Motorcycle distribution/storage, Return rejections, accurately
- Reconciling UK Supplier deliveries and their subsequent invoices into the warehouse
- Liaison with suppliers required
- Monthly reporting
- Producing data to support supplier reviews
- Administration support for the Parts Distribution Manager and Planning Manager
- Conducting department administration using SAP HR for holiday booking, stationery ordering, flights and hotel bookings
Purpose and subject of interaction with internal/external customers and key contacts:
- Controlling revenue transfer items, ensuring items are correctly reimbursed to departments when sold and not when received at the warehouse
- Dealer liaison, responsible for the processing of VIN plates, and first point of contact for non-UK Mail warehouse queries
- Raising Purchase Requests once budgets have been approved correctly and in line with contracts
- Accountable for the creation and release of Dangerous Goods data sheets and codes so that Hazardous parts are correctly released to the network (consultant assistance)
Our Perfect Worker
We are seeking a Parts Administrator who ideally has good communication skills, works well as part of a team, has an eye for detail and good time management/administration skills.
Essential Skills:
- Previous experience in an administration role.
- Strong teamwork capabilities.
- Exceptional attention to detail.
- Excellent communication skills with the ability to build relationships at all levels.
- Strong planning and organisational skills.
- Proficient in standard Microsoft applications (Word, Excel and Outlook).
Desirable Skills:
- Ability to problem solve and think on your feet.
- Previous experience of SAP.
Key Information and Benefits
- Competitive salary based on experience.
- 27 days of holiday entitlement in your first full year, increasing to 29, then 30 days.
- Flexible and remote working options post-induction period.
If you are looking to join a team where you can develop and grow your experience and knowledge, then please send your CV to Staffline.
Locations
Parts Administrator in Farnborough, Hampshire employer: Staffline Operations
Contact Detail:
Staffline Operations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Parts Administrator in Farnborough, Hampshire
✨Tip Number 1
Network like a pro! Reach out to people in the automotive industry, especially those who work at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing their values and recent news can help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions with a mate or in front of the mirror. This will help you articulate your experience and skills clearly, making you more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows that you’re keen on the role. Plus, it keeps you on their radar!
We think you need these skills to ace Parts Administrator in Farnborough, Hampshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Parts Administrator role. Highlight your previous admin experience and any relevant skills, especially those related to SAP and communication. We want to see how you fit into our dynamic team!
Show Off Your Attention to Detail: As a Parts Administrator, attention to detail is key. Use your application to demonstrate this by ensuring there are no typos or errors in your CV and cover letter. We appreciate candidates who take pride in their work!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the automotive industry and how your skills align with the responsibilities of the role. We love seeing enthusiasm and personality!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Let’s get you on board with us!
How to prepare for a job interview at Staffline Operations
✨Know Your SAP Basics
Since the role involves a lot of SAP entries, make sure you brush up on your SAP knowledge before the interview. Familiarise yourself with common functions and how they relate to parts administration. This will show that you're proactive and ready to hit the ground running.
✨Show Off Your Communication Skills
As a Parts Administrator, you'll be the first point of contact for various queries. Prepare examples of how you've effectively communicated in previous roles. Think about times when you resolved issues or built relationships with suppliers or colleagues—these stories will highlight your skills.
✨Demonstrate Attention to Detail
This job requires a keen eye for detail, especially when validating invoices and reconciling deliveries. Bring along examples of how you've ensured accuracy in your past work. You could even mention specific tools or methods you use to double-check your work.
✨Prepare for Teamwork Questions
Teamwork is key in this role, so be ready to discuss your experiences working in teams. Think of situations where you collaborated successfully or helped resolve conflicts. This will show that you can fit into their dynamic team environment.