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- Tasks: Support operational project management and coordinate meetings for the NIPDP.
- Company: Leading public sector organisation in Belfast with a focus on impactful projects.
- Benefits: Weekly pay, dedicated consultant support, and flexible working hours.
- Why this job: Join a dynamic team and make a difference in public health initiatives.
- Qualifications: Degree or equivalent experience in management and strong organisational skills.
- Other info: Collaborative environment with opportunities for professional growth.
The predicted salary is between 30000 - 42000 £ per year.
My client, a leading public sector organisation based in Belfast, is currently seeking to recruit a Full-Time Business Support Officer.
Hours: Monday to Friday, 9am-5pm
Pay: £ per hour
KEY DUTIES / RESPONSIBILITIES
- To provide operational project management support, develop plans, collate relevant documentation to support the NIPDP.
- Effective and timely records management on behalf of the NIPDP Co-Directors and HSCDI.
- Coordinate all NIPDP panel meetings, Data Dialogues and any other meetings or events related to NIPDP as assigned.
- Coordinate financial claims with DHCNI and ADRC NI / QUB for NIPDP panel members, including remuneration and reimbursement, liaising with external funding agencies and partners.
- Assist in preparation of materials for NIPDP meetings, including panel meetings and Advisory Group meetings.
- Provide briefings / presentations / reports on various aspects of the project's communication and impact to Directors, Advisory Group and partner organisations.
- Collation, preparation and maintenance of appropriate data / records / reports to meet HSC and external partner requirements.
- Management and co-production of all NIPDP management documentation; project plans, Terms of Reference, Risk Reports.
- With guidance and support from the NIPDP Co-Directors, develop and deliver training and development packages for NIPDP panel members.
- Support the NIPDP Co-Directors in work related to NIPDP.
- To project manage a range of NIPDP activities and input to key project management tasks as directed by NIPDP Co-Directors and the HSC DI.
- To assist NIPDP Co-Directors in the production of the annual Project Plan for NIPDP, particularly in sourcing data, compiling evidence and information and analysing these.
- To ensure that project tasks are highlighted and programmed into an annual work plan.
- To support the negotiation of commissions for the provision of cost-effective services in the delivery of NIPDP and to assist in the scrutiny of project finances and Business Cases with finance colleagues.
- To co-ordinate and assist in the monitoring and review of commissioned services in line with contracts, where appropriate.
- To have the lead role in the management and coordination of the delivery of NIPDP as ratified by the Co-Directors and Partnership Group.
- Liaise directly with finance colleagues across organisations, ensuring the commissioned components are kept up to date and on track with contract delivery.
- To assist in the delivery of Panels and forums - to be developed with due regard to the operational and strategic measures surrounding the delivery of NIPDP.
Key Working Relationships
- Maintaining relationships with panel members and other external NIPDP partners.
- Support the promotion of NIPDP across Northern Ireland, UK and Republic of Ireland including development and maintenance of the website and social media channels.
- Coordinate and co-develop processes with practices with communication and engagement representatives from DHCNI, DI, ADRC NI and others under the delivery of NIPDP.
- To liaise with NIPDP stakeholders to include but not limited to in the HSC, ADRCNI / QUB / UU, Department of Health, the Community & Voluntary sector and others in delivering project objectives and gathering and disseminating information on the work of the Panel.
- Co-ordination and delivery for NIPDP with each of the partnered and stakeholder organisations, across regional sectors, to deliver the project objectives and plan for future support and delivery of NIPDP.
- Assume a first responder role in terms of communication with the NIPDP recruited Panel members, ensuring that members are made aware of the work of NIPDP and enable their participation.
- Assume first responder role for communication with NIPDP partners and stakeholders, liaising with Co-directors to ensure follow-up actions are completed and recorded appropriately.
- To co-develop and manage the NIPDP website, including cross publication and linkage to partner web pages, to include liaising with partner organisations for branding and representation and to maintain the NIPDP website and brand thereafter.
- To work collaboratively, in particular, with DHCNI / NITRE / HSC Data Institute / ADRC NI / QUB / UU and external NIPDP partner organisations and strategic organisations to achieve common goals.
Essential Criteria
- A university degree or recognised professional qualification or equivalent with a minimum of 2 years management experience including an ability to work to tight timescales; strategic or operational planning, working with funders and the development or assessment of service requirements and plans to address these OR A minimum of 5 years' experience in a multi-disciplinary environment, two of which should be at management level.
- Management experience is defined as lead in the business management of complex processes and delivery of objectives and 2 years' experience in undertaking at least 2 of the following work areas: preparation of briefing material for presentation to groups; analysis and recommendations in respect of data or external guidance with resolved advice on the resulting service impact together with costing information; Independent drafting of material / correspondence / papers / finances for signoff by senior colleagues.
- Have an excellent working knowledge of Microsoft PowerPoint, Word, Access and Excel to allow for the analysis of data.
- Effective organisational skills to meet the needs of the post in full.
- Excellent written and oral communication skills as appropriate to meet the needs of the post in full.
- Demonstrable experience of partnership working, in particular the ability to develop and maintain working relationships with a wide range of stakeholders.
- Demonstrable experience in project planning.
- Strong analytical and judgemental skills with a proven ability in interpretation of information and production of detailed reports for a range of uses including informing decisions of senior management.
Why Temp with Staffline?
- Weekly Pay
- Easy, online timesheets
- Dedicated Consultant Support
Business Support Officer, Belfast employer: Staffline Group PLC
Contact Detail:
Staffline Group PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Officer, Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector, especially those who might know about opportunities at organisations like the one you're eyeing. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for interviews by researching the NIPDP and its objectives. Knowing the ins and outs of the project will show your genuine interest and help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you articulate your experience and skills clearly, making you more confident when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always on the lookout for passionate candidates like you!
We think you need these skills to ace Business Support Officer, Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Business Support Officer role. Highlight your relevant experience in project management and operational delivery, as these are key aspects of the job.
Showcase Your Skills: Don’t forget to emphasise your organisational and communication skills. Use specific examples from your past experiences that demonstrate how you've successfully managed projects or collaborated with stakeholders.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and ensure your language is straightforward, making it easy for us to see why you’re a great fit for the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure your application gets seen by the right people and helps us keep track of all applicants efficiently.
How to prepare for a job interview at Staffline Group PLC
✨Know Your Stuff
Make sure you thoroughly understand the NIPDP and its objectives. Familiarise yourself with the key duties and responsibilities listed in the job description, as well as any recent developments in the public sector that might relate to the role.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your project management skills and ability to work under tight deadlines. Highlight your experience in preparing briefing materials and managing stakeholder relationships, as these are crucial for the Business Support Officer role.
✨Practice Your Communication Skills
Since excellent written and oral communication skills are essential, practice articulating your thoughts clearly. You might even want to prepare a short presentation on a relevant topic to showcase your ability to convey information effectively during the interview.
✨Ask Insightful Questions
Prepare thoughtful questions about the NIPDP and its future direction. This shows your genuine interest in the role and helps you assess if the organisation aligns with your career goals. Questions about team dynamics or upcoming projects can also demonstrate your proactive approach.