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- Tasks: Manage procurement, support finance, and handle administrative duties in a dynamic environment.
- Company: Join the Agri-Food and Biosciences Institute, a leader in sustainable farming research.
- Benefits: Competitive salary, fixed-term contract, and opportunities for professional growth.
- Why this job: Make a real impact on sustainable agriculture while developing your administrative skills.
- Qualifications: 2 GCSEs including English and Maths; admin experience preferred.
- Other info: Collaborative team atmosphere with diverse tasks and career advancement potential.
The predicted salary is between 26449 - 37000 £ per year.
Location: Hillsborough
Division: SAFSD
Hours: 37hrs per week
Duration: Fixed Term 23 Months
Pay: £26,449 per annum
About AFBI & the Agri-Environment Branch:
The Agri-Food and Biosciences Institute (AFBI) is a leading provider of scientific research and services to government, non-governmental organisations and commercial organisations. We are sponsored by our key stakeholder, the Department of Agriculture Environment and Rural Affairs (DAERA). The Sustainable Agri-Food Sciences Division (SAFSD) employs scientific, technical and support staff across its six scientific based branches and is a highly multidisciplinary team with a central focus on sustainable farming. In doing so its overarching goal is to drive innovations and science which deliver positive outcomes for livestock and plants, the environment they are grown in as well as the wider economy. This multi-disciplinary team explores all aspects of the food supply chain taking research and scientific exploration from the soil through to the plant, the animal, and the resultant food quality and nutritional value. It also works with colleagues at VSD to ensure animal health and food safety is optimised. A key element of the work also examines quantitative and qualitative socioeconomic impacts.
Job role:
- Manage procurement processes, maintain expenditure records, liaise with suppliers and finance teams, and support year-end financial procedures.
- Process industrial staff timesheets, maintain absence records, and coordinate with HRConnect and line managers.
- Generate monthly and quarterly rent invoices and respond to related queries.
- Manage central email inboxes, respond to finance and management queries, and ensure timely communication.
- Handle incoming calls and direct or resolve queries from internal and external contacts.
- Provide front desk support, assist visitors and contractors, issue passes, and coordinate with the Premises Officer including coordination of business meetings.
- Record daily meteorological data and produce monthly reports for staff.
- Provide support to management where required, including minute taking and maintaining action logs.
- Carry out general administrative duties and any other tasks as required by management.
The above is not exclusive, and the successful candidate will be required to carry out other duties as allocated by management.
Essential Criteria:
- Hold 2 GCSEs grade C or above including English Language and Mathematics or equivalent.
- Experience in an administrative support role with an element of (internal or external) customer support.
- Experience in the use of information technology including the main MS Office applications Word, Outlook, Excel and Teams.
Relevant or equivalent qualifications: applications will also be considered from applicants with relevant formal qualifications considered by the selection panel to be of an equivalent to the one required, the onus is on you to provide the panel with details of modules studied, information proving equivalency, etc so that a well informed decision can be made.
Admin Officer employer: Staffline Group PLC
Contact Detail:
Staffline Group PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Officer
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand AFBI's mission and values, and think about how your skills align with their goals. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable answering common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Admin Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Officer role. Highlight your experience in administrative support and customer service, and don’t forget to mention your skills with MS Office applications. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our mission at AFBI. Keep it concise but engaging – we love a good story!
Showcase Relevant Experience: When filling out your application, be sure to showcase any relevant experience you have, especially in procurement processes or managing records. We’re looking for candidates who can hit the ground running, so let us know what you've done!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it makes the whole process smoother for everyone involved. We can’t wait to hear from you!
How to prepare for a job interview at Staffline Group PLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Officer role and its responsibilities. Familiarise yourself with the key duties mentioned in the job description, such as managing procurement processes and liaising with suppliers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative support roles. Highlight specific examples where you've successfully managed tasks like processing timesheets or maintaining records. Use the STAR method (Situation, Task, Action, Result) to structure your answers and make them more impactful.
✨Brush Up on IT Skills
Since the role requires proficiency in MS Office applications, ensure you're comfortable discussing your experience with Word, Excel, Outlook, and Teams. You might even want to mention any specific projects where you used these tools effectively, as this will showcase your technical abilities.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some insightful questions to ask your interviewers. This could be about the team dynamics, ongoing projects, or how success is measured in the role. Asking thoughtful questions shows your enthusiasm and helps you determine if the company is the right fit for you.
