Band 2 Clerical Officer

The post-holder will be responsible for providing a range of clerical services to professional staff and assisting with the day to day management of the office to ensure a smooth running, high quality service.

• Assist with current FPL/FPM invoice processes and procedures within contracts office

• Assist with maintaining/auditing live contract database schedules of equipment

• Assist with the process fir creating Estate Services job numbers for PPM service visits associated with maintenance contracts

• Assist with finance and coding processes for maintenance contracts

• Carry out minute taking at regular contract review meetings as and when required

• Undertake general clerical duties and provide clerical support

• Input and extract information from appropriate computer systems/keyboard duties

• Undertake reception duties as required

• Photocopying and preparing documentation/papers for distribution/processing

• Open, sort and distribute mail

• Prepare files, undertake routine filing duties and maintain an efficient, up to date record keeping system

• Deal with telephone calls and process messages and queries as appropriate

• Liaise closely with other departments, deal with internal and external enquiries as appropriate

• Assist in the production of statistical information

• Monitor and order stationery and office supplies

• Operate automated office equipment as required

• Cash handling including petty cash and lodgements to the bank

• Type reports, memos, letters forms etc, from digital software, manuscript as required

• Maintain a high level of confidentiality of information in line with current legislation and policies with the department

• Communicate effectively and provide a high standard of customer service on behalf of the trust

• Take part in relevant training programmes

• Provide cover as required for other clerical staff within the department during periods of absence or excel workload

• Undertake any other duties within the department and within the draft which may be assigned from time to time

Applicants must provide evidence by the closing date for application that they have:-

• 3 GCSEs or equivalent

OR

• 1 years’ clerical/ administration experience in an office environment to include the use of the Microsoft Office suite/ICT

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.