Finance Administration Assistant

This is an exciting opportunity to join our Finance and Administration team in a role that supports both the GP practice and South Hardwick Primary Care Network. We are looking for a motivated and conscientious Finance Administration Assistant to provide routine finance administration support in a role that contributes to the smooth running of local healthcare services.

Working under close supervision, you will play an important role in ensuring accurate processing of income, expenditure and financial records in line with NHS policies and financial controls. This role is ideal for someone with good numeracy skills, attention to detail, and a willingness to develop their skills in a supportive environment. You will need to be reliable, conscientious and eager to learn. Experience within finance, primary care or the NHS is desirable but not essential.

We are committed to supporting the growth and development of our staff. In this role you will receive on-the-job training and ongoing support from experienced colleagues. Opportunities to undertake relevant internal or external training will be encouraged to help you develop your skills and progress within the organisations.

Main Duties and Responsibilities:

• Input financial transactions accurately onto the finance system.
• Process purchase invoices, ensuring correct coding and authorisation.
• Assist with petty cash transactions and expense claims.
• File and maintain financial documentation and records in an organised manner.
• Support bank and cashbook reconciliations as directed.
• Assist with raising invoices for private and non NHS income.
• Record incoming payments accurately.
• Pass queries relating to payments or income to the appropriate senior member of staff.
• Support routine payment runs by preparing documentation and records.
• Assist with the collation of payroll information such as timesheets and amendments.
• Maintain payroll and pension records under supervision.
• Support NHS Pension administration tasks as instructed.
• Respond politely and appropriately to routine finance related enquiries.
• Maintain confidentiality and data protection at all times.
• Follow established procedures, protocols and standing financial instructions.
• Undertake training and development appropriate to the role.
• Carry out any other duties consistent with the responsibilities of the post.

About us:

We are a large, supportive, friendly and innovative practice, with a focus on the highest quality of care for our patients. We are rated as an outstanding practice by the Care Quality Commission. Situated in a semi-rural community, close to the Peak District we have 17,026 patients, we provide services over 3 sites and utilise the clinical system SystmOne. We are a training practice for Trainee GPs, medical students and student nurses. We are a pro-active and innovative practice and this role provides a great opportunity for you to make a difference through the support you provide to the team.

Person Specification:

• Experience of working in an administrative or office environment.
• Working with Microsoft Office applications.
• Experience providing support within a finance function.
• Experience working in a GP practice or NHS setting.
• Working with confidential information.

Knowledge:

• Basic understanding of administrative or financial processes.
• Awareness of the importance of confidentiality and data protection.
• Understanding of Primary Care.
• Awareness of NHS or GP practice financial processes.

Skills:

• Good numeracy skills and attention to detail.
• IT skills including use of Microsoft Office applications.
• Organisational skills and the ability to manage routine tasks.
• Ability to follow instructions and established procedures accurately.
• Able to establish and maintain effective communication pathways within the organisation and with external stakeholders.
• Experience using finance or accounting systems.
• Basic spreadsheet skills (e.g. Excel data entry and analysis).

Qualifications:

• English and Maths GCSE at level C/4 or above or the equivalent.
• IT certificates in Microsoft office packages.
• Evidence of other further training and personal development undertaken.

Personal Attributes:

• Reliable and conscientious approach to work.
• Willingness to learn and develop new skills.
• Ability to work as part of a small team.
• Calm and professional manner.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.