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- Tasks: Take minutes for meetings and support various administrative tasks.
- Company: Reputable PA/Office Administration service provider across NI and the UK.
- Benefits: Flexible hours, competitive pay, and a company pension.
- Other info: Ideal for those seeking flexible, remote work opportunities.
- Why this job: Join a professional team and work on diverse projects that fit your schedule.
- Qualifications: 2+ years of minute taking experience and strong admin skills required.
The predicted salary is between 13 - 15 £ per hour.
My client has built an excellent reputation for supplying high quality PA / Office Administration services to companies, charities, organisations and institutions across NI and the UK. Working at clients' sites and remotely on Zoom, they provide high calibre and confidential minute/notetaking staff for board meetings, hearings, seminars and HR disciplinaries.
They seek to recruit an experienced Minute Taker to work on a Casual / Ad Hoc basis around hours, days and availability that suits you. You will join a team of highly experienced and professional staff to carry out project work such as:
- Impartial and confidential minute taking/HR notetaking
- Audio transcription
- Document formatting
- Creating presentations
- Copy typing
- Creating spreadsheets/databases
- Event support
Requirements:
- Have at least 2 years experience of minute taking at Board/Senior Level and/or HR note taking within the last three years (shorthand skills are advantageous)
- Have at least 3 years experience as a Senior Administrator or PA
- Be flexible in their approach to supporting their clients and be committed to completing tasks in a timely manner, with ability to use own initiative
- Be competent in working with office technology and in all Microsoft Office products
- Have good organisational skills, a professional approach to their work and good communication skills and demonstrate strict adherence to confidentiality
Due to the interim/ad-hoc nature of this role, it will best suit an experienced individual who wishes to work on a more flexible basis. You will probably be working remotely/hybridly; however, you may be required to work on occasion at clients' sites in Northern Ireland. Own transport is essential.
Client is offering starting salary from £13.25 to £15.00 per hour depending on skills and experience. Company pension. Variety of hours available Monday to Friday.
Interested? Contact Bill Ashe at Staff Source by forwarding your CV.
Skills: Minute Taking, Teams, Typing
PA - Minute Taker in Belfast employer: Staff Source
Contact Detail:
Staff Source Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - Minute Taker in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for a PA role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your minute-taking skills! Whether it's through mock meetings or volunteering, sharpening your skills will give you the confidence to impress during interviews.
✨Tip Number 3
Be proactive! Don’t just wait for job postings; reach out directly to companies you admire. A friendly email expressing your interest can go a long way.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to get noticed by employers looking for top-notch talent.
We think you need these skills to ace PA - Minute Taker in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in minute taking and administration. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm and a personal touch, so let your personality come through.
Showcase Your Flexibility: Since this role is casual and ad hoc, it’s important to demonstrate your flexibility. Let us know how you can adapt to different working hours and environments, whether it’s remote or on-site.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Staff Source
✨Know Your Minute Taking Basics
Before the interview, brush up on your minute taking skills. Be ready to discuss your experience with board meetings and HR note taking, as well as any shorthand techniques you might have. This will show that you’re not just familiar with the role but also passionate about it.
✨Showcase Your Flexibility
Since this role is casual and ad hoc, be prepared to talk about how you manage your time and adapt to different client needs. Share examples of how you've successfully juggled multiple tasks or adapted to last-minute changes in previous roles.
✨Demonstrate Tech Savviness
Make sure you’re comfortable discussing your proficiency with Microsoft Office products and any other office technology. You might even want to mention specific tools or software you’ve used for document formatting or audio transcription to highlight your skills.
✨Emphasise Confidentiality and Professionalism
This role requires a high level of confidentiality, so be ready to discuss how you handle sensitive information. Share examples from your past experiences where you maintained professionalism and adhered to confidentiality protocols, as this will reassure them of your reliability.