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For Companies At a Glance
- Tasks: Support VPs of Sales with scheduling, travel, and office management while ensuring smooth operations.
- Company: Join StackAdapt, a leading tech company revolutionising marketing engagement and audience conversion.
- Benefits: Enjoy competitive salary, private medical insurance, remote work options, and personal development support.
- Why this job: Be part of a diverse team in a supportive culture, making a real impact in the industry.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills and a proactive mindset required.
- Other info: Work from anywhere policy and inclusive environment welcoming all backgrounds and identities.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Join to apply for the Executive Assistant & Administrative Partner role at StackAdapt. StackAdapt is a leading technology company that empowers marketers to reach, engage, and convert audiences with precision. The role reports to the VP of Sales, EMEA, and primarily provides high-level executive and administrative support to the VPs of Sales in both the EMEA and APAC regions. This includes managing calendars, coordinating meetings across multiple time zones, handling travel arrangements, preparing materials, and ensuring smooth day-to-day support for senior leadership. In addition to executive support, you will also play a key role in maintaining the smooth operations of our London Hub, including office logistics, employee events and programs, client events, and contributing to a positive and engaging workplace culture. This is a highly visible role requiring discretion, initiative, and excellent organisational skills.
StackAdapt is a Remote First company; we are open to candidates located anywhere in London for this position as there will be expectations and a need to go into the office at least three days a week.
Responsibilities
- Executive Support: Serve as the Executive Assistant to the VPs of Sales in EMEA and APAC, managing complex calendars, scheduling meetings across time zones, booking international travel, and ensuring seamless coordination of logistics. Prepare presentations, reports, and meeting materials, while maintaining confidentiality and acting as a key point of contact for internal and external stakeholders.
- Office Management: Support the smooth running of our London office and virtual environments, ensuring optimal working conditions and collaborating on policies to improve efficiency and workplace experience. Liaise with vendors, manage supplies and facilities, and maintain relationships with vendors and providers.
- Employee Events & Programs: Plan and execute employee and community events—both virtual and in-person—supporting team engagement across regions. Manage budgets, employee gifting, travel for EMEA events, and ensure inclusive, thoughtful recognition programs that promote a sense of belonging.
- Other Ad-Hoc Projects: Collaborate with the O&E Manager on internal initiatives such as StackHuddles, StackFest, and social channels like Stack Social. Support team communication, branding, and engagement projects as needed.
Qualifications
- Proven experience as an Executive Assistant supporting senior leadership, ideally in a fast-paced, global environment, with 3+ years of progressive experience.
- Strong organisational and multitasking skills, with a sharp attention to detail and the ability to manage competing priorities with discretion and professionalism.
- Experience in office operations, employee events, or workplace experience roles is a plus.
- Excellent interpersonal and communication skills—written and verbal—with the ability to build strong working relationships across regions and functions.
- A proactive, service-oriented mindset with high energy, sound judgment, and a collaborative, can-do approach.
Benefits
- Competitive salary
- Private Medical Insurance cover
- Auto-enrolment into the company pension scheme
- Work from home reimbursements
- Coverage and support of personal development initiatives (conferences, courses, etc)
- An awesome parental leave policy
- A friendly, welcoming, and supportive culture
- Our social and team events (virtually!)
- Take part in our walk and wander policy and work anywhere in the world
StackAdapt is a diverse and inclusive team of collaborative, hardworking individuals trying to make a dent in the universe. No matter who you are, where you are from, who you love, follow in faith, disability (or superpower) status, ethnicity, or the gender you identify with (if you’re comfortable, let us know your pronouns), you are welcome at StackAdapt. If you have any requests or requirements to support you throughout any part of the interview process, please let our Talent team know.
About StackAdapt
We\\\’ve been recognized for our diverse and supportive workplace, high performing campaigns, award-winning customer service, and innovation. We\\\’ve been awarded:
- Ad Age Best Places to Work 2024
- G2 Top Software and Top Marketing and Advertising Product for 2024
- Campaign’s Best Places to Work 2023 for the UK
- 2024 Best Workplaces for Women and in Canada by Great Place to Work
- #1 DSP on G2 and leader in a number of categories including Cross-Channel Advertising
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
Industries
- Technology, Information and Internet
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Executive Assistant & Administrative Partner employer: StackAdapt
Contact Detail:
StackAdapt Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Administrative Partner
✨Tip Number 1
Familiarise yourself with the tools and software commonly used in executive support roles, such as calendar management systems and communication platforms. Being proficient in these tools will demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your ability to manage time zones effectively. Highlight any experience you have in coordinating meetings across different regions, as this is crucial for supporting VPs in both EMEA and APAC.
✨Tip Number 3
Emphasise your organisational skills by discussing specific examples of how you've successfully managed multiple priorities in a fast-paced environment. This will help illustrate your capability to handle the demands of the role.
✨Tip Number 4
Network with current or former employees of StackAdapt to gain insights into the company culture and expectations. This can provide you with valuable information to tailor your approach during interviews.
We think you need these skills to ace Executive Assistant & Administrative Partner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in supporting senior leadership. Emphasise your organisational skills and any experience you have with office management or employee events.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role at StackAdapt. Mention specific examples of how you've successfully managed complex calendars, coordinated meetings across time zones, or organised events in previous positions.
Highlight Soft Skills: In your application, emphasise your interpersonal and communication skills. Provide examples of how you've built strong working relationships and maintained discretion in previous roles, as these are crucial for the position.
Show Enthusiasm for Company Culture: Demonstrate your alignment with StackAdapt's values by mentioning your proactive, service-oriented mindset and your commitment to fostering a positive workplace culture. This will show that you're not just looking for a job, but a place where you can contribute meaningfully.
How to prepare for a job interview at StackAdapt
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling across different time zones and managed competing priorities in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires a high level of confidentiality and professionalism. During the interview, share instances where you had to handle sensitive information or situations with discretion, highlighting your judgement and integrity.
✨Highlight Your Event Planning Experience
Since you'll be involved in planning employee and community events, it's important to showcase any relevant experience. Discuss past events you've organised, focusing on your role in managing logistics, budgets, and ensuring a positive experience for attendees.
✨Emphasise Your Communication Skills
Excellent interpersonal and communication skills are key for this position. Prepare to provide examples of how you've built strong working relationships across teams and regions, and how your communication style has contributed to successful collaborations.
