About this Role
StPeter's School is committed to safeguarding and promoting the welfare ofchildren and young people and expects all staff and volunteers to share thiscommitment by always complying with the school's Child Protection andSafeguarding Policy and Procedures. The successful applicant will be required to undergo statutorypre-employment checks, includinga Disclosure and Barring Service check.
Department: Support - School Office
Responsible to: Administration Manager
Hours: 37.5hours per week Monday-Friday 8.00am-4:00pm (half an hour unpaid lunch break)
5 days out of6. Saturday working on a rota basis during term time
Salary: £27,867 p.a. (Point 3 on theSt Peter's Support Scale)
Overallpurpose of the post:
To provide a professional reception tovisitors, parents, staff and pupils, and support the administration functionsof the School Office.
Keyresponsibilities:
- 1. Act as the first point ofcontact for visitors, parents and pupils, ensuring a warm professionalreception service while upholding safeguarding protocols, including accuratevisitor sign-in procedures.
- 2. Answer and direct phone calls,emails, and in-person queries efficiently and courteously.
- 3. Maintain a visitor calendarensuring appointments and meetings are logged. Coordinate room booking,catering and hospitality, parking, and any other logistical requirements.
- 4. Maintain the pupil register byrecording daily attendance, absences, and punctuality, and associated tasks,ensuring compliance is followed.
- 5. Support administrative taskssuch as photocopying, filing, and data entry.
- 6. Monitor and replenish officesupplies. Procurement of stationery and supplies for various departments.
- 7. Responsibilities are subject tochange and may include other responsibilities as needed to meet the objectivesof the School Office.
General
Health & Safety - You have a legal duty to take reasonable careof your own health and safety and that of others and you are expected to befamiliar with, and adhere to, St Peter's School's Health and Safety policy.
School values - You have a duty to ensure your work, communicationand approach conforms to the school's core values and mission. You will need tobe aware and comply with school rules, policies and procedures at all timesincluding, but not limited to, those relating to safeguarding, conduct,equality and data protection.
St Peter's School strives to be diverse and inclusive. We encourageapplications from people who identify as Black, Asian or from a Minority Ethnicbackground, who are underrepresented at the school. The school is committed toproviding equal opportunity to all employees and pupils. This means thatemployees are treated fairly, irrespective of sexual orientation, ethnicorigin, religion, disability, age, gender, marital status or other reason. Thepost holder is expected to always comply with the provisions set out in law andthe St Peter's policies on equality and diversity.
The school is committed to promoting a diverse and inclusivecommunity - a place where we can all be ourselves and succeed on merit.
Note: This job description is not intended to be a comprehensivelist of duties and responsibilities associated with the post. The post holderwill be expected to comply with any reasonable request to undertake work of asimilar level that is not specified in this job description.
This job description may be amended at any time.
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Office Administrator at St Peter's School 2-18 employer: St Peter's School, York
St Peter's School York is an exceptional employer that prioritises the well-being and development of its staff. With a strong commitment to creating a safe and supportive work environment, employees benefit from comprehensive training opportunities, including health and safety protocols, and a flexible shift rota that promotes work-life balance. The school's collaborative culture fosters a sense of community, making it an ideal place for those seeking meaningful and rewarding employment in the education sector.
