At a Glance
- Tasks: Ensure GDPR compliance and manage data securely for a leading charity.
- Company: Join a respected charity committed to protecting personal data.
- Benefits: Competitive salary, hybrid working, and supportive team environment.
- Other info: Flexible working patterns available to suit your needs.
- Why this job: Make a real difference in data governance while gaining valuable experience.
- Qualifications: Experience in data administration and knowledge of GDPR required.
The predicted salary is between 29000 - 33000 £ per year.
London (hybrid working)
£34,116 - £38,115 pro rata
Are you experienced in data administration and interested in helping a leading charity with GDPR compliance?
We’re looking for someone to join us for a 6 month period as a GDPR Administrator. Reporting to our Head of People, you will play a vital role as we introduce a new HR system in 2026, to help ensure our people records are secure, accurate, and up to date; helping protect personal data and strengthening our culture of trust and good data governance.
In the role of GDPR Administrator you’ll work closely with colleagues in HR Shared Services and IT to make sure we meet our data protection obligations while supporting a smooth and successful system implementation.
What you’ll be doing
- Reviewing HR data to identify records that have reached the end of their retention periods.
- Safely and securely deleting outdated records, in line with GDPR and our data retention policy.
- Keeping detailed, auditable logs of all deletion activities to support compliance and transparency.
- Ensure we continue to handle colleague data with care, accuracy, and integrity.
- Helping us continually improve our record-keeping systems to stay compliant and create lasting efficiencies.
Where and how you’ll work
After a settling-in period, you’ll spend at least two days per week in our Central Office near Tower Hill. These office days are a great opportunity to collaborate in person, build relationships, and receive training and support. For the rest of the week, you’ll have the flexibility to work from home or one of our regional St Mungo’s offices.
We know that flexibility can make all the difference. If you believe this role could be right for you but need a different working pattern, we’d be happy to explore this with you at interview.
About you
We are looking for someone who cares about doing things the right way and takes pride in supporting others. Please apply if you can bring:
- Experience in data administration, records management, or GDPR compliance.
- You might have some experience in public sector or charity environments where strict data compliance protocols are vital.
- Strong attention to detail with excellent organisational and documentation skills.
- Familiarity with data protection laws (GDPR, UK Data Protection Act 2018) and record retention practices.
- Confidence using HRIS, CRM, or document management systems.
- Ability to handle sensitive information confidentially and responsibly.
Above all, you will share our commitment to upholding the highest standards in how we care for people’s information and want to help St Mungo’s deliver on its ambitious plans for 2026.
Closing date: 10am on 19 January 2026
Interview and assessments on: 29-30 January 2026
GDPR Administrator / Data Administrator employer: St Mungo's
St Mungo's is an exceptional employer that prioritises the health and safety of its employees and stakeholders, fostering a supportive work culture dedicated to continuous improvement and collaboration. With a strong commitment to high health and safety standards, employees benefit from professional growth opportunities and a meaningful role in making a positive impact on the community. Located in a vibrant area, St Mungo's offers a unique chance to contribute to a safer environment while being part of a passionate team.
StudySmarter Expert Advice🤫
We think this is how you could land GDPR Administrator / Data Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the data administration and GDPR compliance fields. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions related to GDPR and data management, and think about how your experience aligns with what the charity is looking for. Practice makes perfect!
✨Tip Number 3
Show your passion for data protection! During interviews, share examples of how you've ensured compliance in past roles. This will demonstrate your commitment to upholding high standards.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace GDPR Administrator / Data Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the GDPR Administrator role. Highlight your experience in data administration and any relevant GDPR compliance work. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about data protection and how you can contribute to our mission. Keep it concise but impactful – we love a good story!
Showcase Your Attention to Detail:Since this role requires strong attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take pride in their work and demonstrate accuracy right from the start.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at St Mungo's
✨Know Your GDPR Inside Out
Make sure you brush up on your knowledge of GDPR and the UK Data Protection Act 2018. Be ready to discuss how these regulations apply to data administration and what best practices you would implement to ensure compliance.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail and organisational skills. Think of specific instances where you successfully managed records or ensured data accuracy, as this will resonate well with the interviewers.
✨Familiarise Yourself with HRIS and CRM Systems
Since the role involves using HRIS and CRM systems, it’s a good idea to familiarise yourself with these tools. If you have experience with specific systems, be ready to discuss how you used them effectively in previous roles.
✨Emphasise Your Commitment to Data Integrity
During the interview, express your dedication to handling sensitive information responsibly. Share your understanding of the importance of data integrity and how you plan to contribute to a culture of trust and good data governance.
