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- Tasks: Coordinate and manage the apprenticeship programme, ensuring smooth onboarding and progress tracking.
- Company: Join St Monica Trust, a supportive organisation dedicated to education and community development.
- Benefits: Enjoy flexible working hours, competitive pay, and a positive work culture.
- Why this job: Make a real impact by supporting apprentices while developing your skills in a dynamic environment.
- Qualifications: Experience in administration or coordination, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Role adheres to equity, diversity, and data protection policies.
The predicted salary is between 24000 - 42000 £ per year.
Hours: 35 hours per week but would consider 28 hours per week.
Pay: £30,320 per annum.
The Apprenticeship Coordinator is responsible for assisting the Apprentice Lead in the effective delivery and coordination of the apprenticeship programme across the Trust. This role ensures that all administrative processes are compliant, efficient, and aligned with funding and regulatory requirements. The postholder will communicate with internal departments, training providers, and apprentices to maintain accurate records and provide a high standard of service.
Key Outcomes/Results
- Oversee the complete administration of the apprenticeship programme, including onboarding, enrolment, progress tracking, and completion.
- Maintain accurate and up-to-date records in accordance with funding streams and the Trust's policies and procedures.
- Serve as a point of contact for apprentices, line managers, and training providers.
- Monitor learner progress and raise concerns with the appropriate stakeholders.
- Schedule and coordinate meetings, reviews, and training sessions.
- Generate reports and data insights to support performance monitoring and ongoing improvement.
- Contribute to the development and enhancement of administrative systems and processes.
Skills and Qualifications:
- Proven experience in an administrative or coordination role, preferably within education, training, or apprenticeships.
- Strong organisational and time-management skills with the ability to manage multiple priorities.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office Suite and data management systems.
- Experience working with apprenticeship management systems (e.g., DAS).
- Knowledge of apprenticeship frameworks, standards, and funding rules.
- Understanding of safeguarding and learner support needs.
- Relevant qualification in business administration or education/training.
Additional Skills
- Communication Skills: Advocate culture of communication and information sharing between team members. May involve others in resolving and discussing mutual problems. Written responses presented in a range of formats. Exchanges and clarifies technical or complex info for diverse audience.
- Thinking Style: Analyses facts and available information to resolve varied and non-routine problems. Plans and organises a range of interlinked activities and tasks. Confident with data and report writing/business case. Aware of wider issues. Uses experience to identify most appropriate actions. Pre-empts issues and troubleshoots.
- Working with Others: Role models integrity. Flexible style, stepping in to support team members when required. Liaises with other teams/departments and external partners/contacts as service area expert. Encourages engagement and flexibility within team.
- Well-being and Values: Demonstrate interest, care and attention. Create a positive impression. Reliable, dependable and professional. Aware of cultural and individual differences in all interactions and service areas. Understand the needs of older people and people with dementia.
Additional information: Duties must be carried out in compliance with St Monica Trust's Equity, Diversity and Inclusion Policy. Duties must be carried out in compliance with current UK GDPR and with St Monica Trust's Confidentiality and Data Protection Policy. This role profile contains the principal accountabilities relating to this post and does not describe in detail all the duties required to carry them out.
Apprenticeship Coordinator employer: St Monica Trust
Contact Detail:
St Monica Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprenticeship Coordinator
✨Tip Number 1
Familiarise yourself with the apprenticeship frameworks and standards relevant to the role. Understanding these will not only help you in interviews but also demonstrate your commitment to the field.
✨Tip Number 2
Network with professionals in the education and training sector, especially those involved in apprenticeships. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your data management skills, particularly with apprenticeship management systems like DAS. Being proficient in these tools will set you apart as a candidate who can hit the ground running.
✨Tip Number 4
Prepare to discuss your organisational and time-management strategies during the interview. Be ready to share examples of how you've successfully managed multiple priorities in previous roles.
We think you need these skills to ace Apprenticeship Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or coordination roles, especially within education or apprenticeships. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed multiple priorities or improved administrative processes in previous roles.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any experience with apprenticeship management systems. Also, mention your strong communication skills and ability to work collaboratively with various stakeholders.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Apprenticeship Coordinator role.
How to prepare for a job interview at St Monica Trust
✨Showcase Your Organisational Skills
As an Apprenticeship Coordinator, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples from your past experiences where you successfully organised and prioritised tasks, especially in an educational or training context.
✨Demonstrate Communication Proficiency
This role requires excellent communication skills. During the interview, highlight instances where you've effectively communicated with diverse audiences, such as apprentices, training providers, and internal teams. Consider preparing a few anecdotes that showcase your ability to convey complex information clearly.
✨Familiarise Yourself with Apprenticeship Frameworks
Understanding apprenticeship frameworks and funding rules is crucial for this position. Brush up on relevant regulations and be ready to discuss how your knowledge can contribute to the Trust's compliance and efficiency in managing apprenticeship programmes.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think about potential challenges you might face in the role and how you would address them, particularly regarding learner progress monitoring and stakeholder communication.
