At a Glance
- Tasks: Support the Commercial Director with administration, organisation, and communication tasks.
- Company: Join Imperial College Healthcare, a leader in patient care and innovation.
- Benefits: Flexible working, career development, and staff recognition schemes.
- Other info: Opportunity for personal growth in a dynamic healthcare environment.
- Why this job: Be part of a vibrant team making a real impact in healthcare.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
Job overview
*FIXED TERM CONTRACT FOR 12 MONTHS - COVERING MATERNITY LEAVE*
An exciting opportunity has arisen for a highly organised, dynamic and enthusiastic individual to join the Trust as an Executive Assistant (EA) to the Commercial Director (CD). The post is based in Imperial Private Healthcare (IPH) and will be for 37.5 hours a week worked over 5 days, based at St Mary's.
To succeed in this role, you will need to possess excellent organisational and communication skills as well as the ability to work independently. Applicants will need to show they are competent at balancing competing priorities, being flexible, focused, resilient, and able to build relationships quickly. The successful candidate will have significant proven experience of providing executive assistance support, as well as experience in working in an extremely busy and demanding but rewarding environment.
The EA will provide pivotal support in the delivery of the Commercial Director's portfolio, ensuring standards are maintained in line with regulatory and best practice quality governance requirements.
Main duties of the job
- Consultant administration
- Management and processing of LTA contracts and Observerships for Consultants and clinical staff working in IPH
- Onboarding of new consultants (including liaising with service managers)
- Undertaking local consultant inductions (for LTA consultants)
- Maintain e-roster for LTA consultants
- Updating and monitoring governance documents ensuring CQC compliance
- Liaising with honorary contracts team/revalidation and appraisal team/medical HR
- Audits and complete action plans
- Organise consultant meetings/draft correspondence on behalf of CD, IPH
- Updating IPH staff regularly on consultant starters/leavers
- Involved in updating consultant information
- Go-to person for consultant enquiries
- Organising MAC
- Maintaining consultant directory with Marketing manager
- Draft correspondence for IPH Clinical Director/meetings
- Diary management
- Organising/liaising regarding various IPH/Commercial meetings
- Organising/agenda/minutes etc Monthly Committee meetings (Management/Quality/Operational)
- Organise monthly Finance meetings
- Organise 121's for Director staff
- Maintain Director's staff on e-roster
- Executive complaints (liaise with complainant/Trust's complaints dept./legal department/ISCAS)
- ERAFs
- Point of contact for all general queries, signposting
- Administration
- Organise travel/accommodation for senior staff (UK and abroad)
- Room bookings (Trust/seminar room/CXH Consultants lounge)
- Expense claims for senior staff
- Procurement (ordering/dealing with invoices/authorising)
- Maintaining IPH share drives
- Meeting organisation (agenda/minutes/actions)
- Monthly debt meeting
- Other
- FOI
- Projects
- Monthly updating IPH section for Trust org chart
Working for our organisation
At Imperial College Healthcare, you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career. Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share. Please talk to us at interview.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Person specification
Education/qualifications
Essential criteria: Postgraduate diploma or equivalent experience.
Experience
Essential criteria: Understanding/knowledge of Trust Consultant Governance and compliance, demonstrable experience of EA role, good written communication skills, advanced experience of using Microsoft Word, Excel, PowerPoint and Outlook, advanced minute and note taking.
Desirable criteria: Knowledge of the NHS environment and Patient Administration Systems would be advantageous but is not essential. Knowledge of working in a private Healthcare setting, advanced experience of Microsoft project management, typing speed of 65 wpm.
Skills/knowledge/abilities
Essential criteria: Experience of working for a director, experience of working within a multidisciplinary team, previous experience of staff and office management, ability to communicate effectively with Directors and senior managers both within and external to the organisation.
Right to work
If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on the website. Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).
Executive Assistant To Commercial Director in England employer: St Mary's Hospital
At Imperial College Healthcare, we pride ourselves on being an exceptional employer, offering a dynamic work environment where you can thrive alongside leading clinicians in the healthcare sector. Our commitment to employee growth is reflected in our career development opportunities, flexible working arrangements, and a supportive culture that values collaboration and recognition. Join us at St Mary's, where your contributions will make a meaningful impact in patient care while enjoying unique benefits like wellness initiatives and access to onsite leisure facilities.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant To Commercial Director in England
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at St Mary's Hospital and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Executive Assistant To Commercial Director in England
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at St Mary's Hospital. So, don’t be shy about laying it all out there!
How to prepare for a job interview at St Mary's Hospital
✨Showcase Your Adaptability
Given that this is a temporary HR role at St Mary's Hospital, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that St Mary's Hospital uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at St Mary's Hospital.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at St Mary's Hospital.
