At a Glance
- Tasks: Manage financial records and provide administrative support in a caring environment.
- Company: St Mary's Care Group, dedicated to creating a home-like atmosphere for residents.
- Benefits: Supportive workplace, training opportunities, and a chance to make a real impact.
- Other info: Flexible hours with opportunities for career progression.
- Why this job: Join a passionate team and improve the lives of older people every day.
- Qualifications: Experience in administration and a warm, positive attitude.
The predicted salary is between 18900 - 23100 £ per year.
- Care Home Administrator
- Job Type: Permanent, Full-time (37.5 hours, includes occasional evenings and weekends)
- Sponsorship: Not currently available
- Join Bowburn Manor – Make Every Day Matter
At St Marys Chanterlands Lodge, operated by St Mary's Care Group, we believe great care is about more than meeting needs.
It’s about creating an environment that helps people feel truly at home, living life to the fullest and enjoying new experiences.
Our approach is rooted in dignity, respect and personalised care, placing residents’ wellbeing, independence and choices at the heart of everything we do.
Located in Hull, St Marys Chanterlands Lodge is a new care home supporting residents with residential, dementia and respite care.
We know that it’s the small, meaningful moments that make a big difference to everyday life, helping residents and families feel supported.
If you share our passion for kindness, respect and making every day matter, St Marys Chanterlands Lodge is a place where you can truly make a difference.
- What You’ll Be Doing
- Maintain accurate and complete financial records of the Home in line with company policies and procedures, using computer and manual systems.
- Prepare and issue regular management reports within the prescribed timescales.
- Process receipt of monies against residents’ accounts and maintain records.
- Prepare and submit relevant resident financial information to the Sales Ledger Department to ensure that invoices to residents, local authorities or other responsible parties are produced accurately and promptly.
Follow up settlement of the same using manual records and specialised computer software.
Liaise with and assist the Credit Control Department to resolve any outstanding issues.
- Ensure continuity of payroll.
- Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain staff attendance records.
- Maintain complete files for residents and staff members in line with the company’s policies and procedures.
- Provide administrative / secretarial support to the Home Manager (e. g., typing, filing, dealing with correspondence) within given timescales.
- Operate office equipment such as fax, photocopier and computer as required.
- Answer the telephone, respond to enquiries from residents and visitors at reception, and redirect enquiries in a friendly and efficient manner.
- Maintain stationery supplies.
- Order and maintain records of staff members’ uniforms.
- Arrange and calculate monthly stock takes and costs.
- Participate in staff and resident meetings as and when required.
- What We’re Looking For
- Warm, approachable, and brimming with positivity
- Organised, reliable, and effective with planning
- Creative, enthusiastic, and able to motivate others
- Passionate about improving the lives of older people
- Able to work flexibly across some evenings and weekends
- Previous experience in a similar role
What We Offer
- A friendly, supportive, and welcoming workplace
- Real opportunities for ongoing training and career progression
- A chance to make a meaningful impact in people’s lives every day
- A valued role within a close‑knit team that cares as much about each other as we do our residents
If you believe that happiness and empathy should be at the heart of care, we’d love to hear from you.
Apply now and help us make a real difference to the lives of residents at St Marys Chanterlands Lodge.
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Care Home Administrator employer: St Mary's Care Homes
St Mary’s Care Homes is an exceptional employer that prioritises the well-being of both its residents and staff. With a strong emphasis on teamwork and a supportive work culture, employees are encouraged to grow and develop their culinary skills while making a meaningful impact on residents' lives through nutritious meals. Located in the picturesque Shipley, West Yorkshire, the care home offers a fulfilling environment where flexibility and a positive attitude are valued, making it an ideal place for passionate chefs to thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Care Home Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like St Mary's Care Homes.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at St Mary's Care Homes.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like St Mary's Care Homes, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Care Home Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at St Mary's Care Homes.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at St Mary's Care Homes.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to St Mary's Care Homes. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at St Mary's Care Homes. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at St Mary's Care Homes
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research St Mary's Care Homes’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
