At a Glance
- Tasks: Support governance functions and ensure smooth operations for a respected healthcare charity.
- Company: St Luke's Hospice, dedicated to enhancing wellbeing for terminally ill patients.
- Benefits: Flexible hours, ongoing training, competitive benefits, and a supportive work environment.
- Other info: Join a compassionate team that values equity, diversity, and inclusion.
- Why this job: Make a real difference in people's lives while developing your skills in a meaningful role.
- Qualifications: Experience in administration, strong organisational skills, and a passion for healthcare.
The predicted salary is between 28800 - 35200 £ per year.
At St Luke's Hospice, our people are at the heart of everything we do. We are looking for an organised, proactive, and highly professional Corporate & Clinical Governance Administrator to provide vital support to our Corporate and Clinical Governance functions. This is an exciting opportunity for an experienced administrator who enjoys working in a fast-paced environment, building strong relationships, and ensuring high standards of governance across a respected healthcare charity. This is a 26 hours per week position, ideally worked over four days.
This is a key position supporting our Board of Trustees, Executive Team, and Clinical Governance Team. You'll play an integral role in ensuring meetings, governance processes, and administrative functions run smoothly, helping us maintain the highest standards of care, accountability, and regulatory compliance. Working across both Corporate and Clinical Governance, you'll be responsible for coordinating meetings, producing high-quality documentation, maintaining governance records, and supporting a range of important organisational initiatives.
Key Responsibilities
- Corporate Governance
- Provide professional administrative support to the Executive Team.
- Coordinate complex meetings, schedules, and governance activities.
- Prepare, collate, and distribute agendas, reports, and meeting papers.
- Take accurate minutes and monitor action logs.
- Support Executive communications and organisational updates.
- Build strong relationships with internal and external stakeholders.
- Clinical Governance
- Support governance meetings and committees through effective administration.
- Maintain governance documentation, policies, procedures, and records.
- Monitor review dates and ensure governance documentation remains up to date.
- Support incident review processes, including After Action Reviews and learning events.
- Assist with Subject Access Requests, Access to Health Records Requests, and Coroner enquiries.
- Support medical device administration and governance systems.
- General Support
- Maintain the highest levels of confidentiality and professionalism.
- Monitor and track actions, risks, and governance outcomes.
- Provide flexible support across both governance teams as required.
About You
We're looking for someone who is highly organised, confident working independently, and able to manage multiple priorities while maintaining exceptional attention to detail.
Essential Experience & Skills
- Previous experience as a Personal Assistant, Executive Assistant, or senior administrator.
- Experience supporting senior leaders or management teams.
- Excellent minute-taking and meeting administration skills.
- Strong Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, and Teams.
- Outstanding organisational, proofreading, and communication skills.
- Ability to build effective working relationships with a wide range of stakeholders.
- Strong attention to detail and ability to quality-check work.
- Ability to work independently and manage competing priorities.
- Experience working within a healthcare environment.
- Knowledge of medical terminology.
- Interest or experience in charity governance, healthcare governance, or clinical governance.
What We're Looking For
- Proactive and self-motivated.
- Professional, discreet, and trustworthy.
- A logical thinker who enjoys creating order from complex information.
- Positive, adaptable, and solution-focused.
- A strong team player with a "can-do" attitude.
- A completer-finisher who follows tasks through to successful conclusion.
Why Join Us:
At St Luke's, we offer more than just a job - we offer a fulfilling career where you can truly make a difference. In addition to a supportive work environment, we provide opportunities for ongoing training and development, a competitive benefit package, and a chance to be part of a compassionate and dedicated team.
Our Commitment to Equity, Diversity & Inclusion (EDI):
The job-holder can expect to work in a space that is free from barriers and attitudes that are free from prejudice: We seek to employ, engage with, and care equally for all we encounter; striving to make our employment, volunteering, events and services free from barriers, and our attitudes free from prejudice, and treating everyone as a unique individual, providing the best experience that we can for each person. Our values embody our way of working, they are Caring, Respectful, and Pioneering.
The Organisation
St Luke's is an organisation that is dedicated to enhancing the wellbeing and quality of life of all those affected by a terminal illness in Sheffield. Our purpose is to give patients and their families the high-quality care they need, treating each person as a unique individual. We promise to listen to their wishes and choices, tailoring our care and support so they can make the most of every day. We work with others to champion improvements in end-of-life care, in Sheffield and beyond. Everyone who works at St Luke's makes a difference.
The Benefits
- Advantageous terms and conditions of employment.
- Family friendly: we work with you to make your role fit your personal circumstances.
- Working here means you are very important to us and your health and wellbeing matters.
- Generous learning and development opportunities.
- We are proud to offer a range of other miscellaneous benefits to our employees.
About St Luke's
Our values: We are caring, pioneering and respectful. We are St Luke's.
Working at St Luke's
Working here means you are very important to us and our purpose of giving patients and their families the high-quality care they need.
Why work for us? "I love working at St Luke's. The work is really varied and I go home every day knowing I've made a difference to people at a really important part of their and their family's lives."
Corporate & Clinical Governance Administrator in Sheffield employer: St Luke's Hospice
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StudySmarter Expert Advice🤫
We think this is how you could land Corporate & Clinical Governance Administrator in Sheffield
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Corporate & Clinical Governance Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at St Luke's Hospice, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at St Luke's Hospice
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at St Luke's Hospice.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at St Luke's Hospice.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at St Luke's Hospice can really resonate with interviewers and show your commitment to the field.
