At a Glance
- Tasks: Support clinical teams and ensure patients receive top-notch care through efficient administration.
- Company: St Luke’s Hospice, dedicated to improving lives in Sheffield.
- Benefits: Flexible hours, competitive pay, and generous training opportunities.
- Other info: Join a compassionate team in a supportive work environment.
- Why this job: Make a real difference in patient care while gaining valuable experience.
- Qualifications: Strong organisational skills and excellent communication abilities required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Sheffield
Position type: Temporary, Part Time
This is a Temporary, Part Time vacancy. Fixed term: 12 month fixed term to cover maternity leave, ideally starting September 2026.
About the Role
As a Clinical Administrator, you’ll be at the heart of our service—keeping everything running smoothly behind the scenes while supporting clinical teams and ensuring patients receive the best possible experience. You’ll be responsible for delivering an efficient, accurate and compassionate administrative service, supporting the coordination of patient care across multiple teams.
Key Responsibilities
- Coordinate and support Multi-Disciplinary Team (MDT) meetings, including scheduling, preparing documents and taking accurate notes
- Process and manage patient referrals from internal and external sources
- Maintain and update patient records and data systems, ensuring accuracy and confidentiality
- Monitor shared inboxes and handle a range of administrative tasks such as filing, scanning and correspondence
- Ensure the timely flow of clinical information and assist with reporting requirements
- Prioritise workload to meet deadlines and maintain service standards for patient communication
- Support communication across teams, departments and external partners to ensure a smooth service
- Maintain and coordinate medical records and archiving systems
- Contribute to team development, sharing knowledge and supporting colleagues where needed
About You
We’re looking for someone who is not just skilled, but also passionate about making a difference. You will have:
- Experience working with databases or information systems
- Strong organisational skills and the ability to prioritise a busy workload
- Excellent communication skills—written and verbal
- High levels of accuracy and attention to detail
- Confidence using Microsoft Office, Outlook and Teams
- The ability to work both independently and as part of a team
- A proactive, problem‑solving mindset
It would be great if you also have:
- Experience in a healthcare setting or knowledge of medical terminology
What we offer
At St. Luke’s, we offer a fulfilling career where you can truly make a difference. We provide a supportive work environment, opportunities for ongoing training and development, a competitive benefit package, and a chance to be part of a compassionate and dedicated team.
- A supportive, values‑led hospice environment where you’ll be encouraged to act as an ambassador for St Luke’s
- Close working within a skilled multidisciplinary team across hospice and community services
- Opportunities to contribute to service improvement, audit and research activity
- Access to supervision, appraisal and continuing professional development
Our Commitment to Equity, Diversity & Inclusion (EDI)
We seek to employ, engage with, and care equally for all we encounter; striving to make our employment, volunteering, events and services free from barriers, and our attitudes free from prejudice, and treating everyone as a unique individual, providing the best experience that we can for each person.
The Organisation
St Luke’s is an organisation dedicated to improving the wellbeing and quality of life of those affected by a terminal illness in Sheffield, ensuring high‑quality care that respects patient and family wishes.
The Benefits
- Advantageous terms and conditions of employment
- Family‑friendly arrangements to fit personal circumstances
- Attention to health and wellbeing of staff
- Generous learning and development opportunities
- Range of other miscellaneous benefits
Clinical Administrator — 12-Month Part-Time Temp in Sheffield employer: St Luke’s Hospice
St. Luke's Hospice Sheffield is an exceptional employer, offering a supportive and values-led environment where you can truly make a difference in the lives of patients and their families. With a strong focus on employee wellbeing, generous learning opportunities, and a collaborative multidisciplinary team, you'll find a fulfilling career that not only enhances your professional skills but also allows you to contribute to meaningful service improvements in healthcare. Join us in our mission to provide compassionate care while enjoying family-friendly arrangements and a commitment to equity, diversity, and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Administrator — 12-Month Part-Time Temp in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work at St. Luke’s or similar organisations. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of medical terminology and patient care processes. Show us that you’re not just a fit for the role, but that you’re genuinely passionate about making a difference in patients' lives.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction with teams and patients, being able to convey information clearly and compassionately is key. We recommend doing mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team at St. Luke’s.
We think you need these skills to ace Clinical Administrator — 12-Month Part-Time Temp in Sheffield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Clinical Administrator role. Highlight your relevant experience, especially in healthcare settings or with databases, to show us you’re the right fit for our team.
Show Off Your Skills:We want to see your organisational skills shine! In your application, mention specific examples of how you've managed busy workloads or coordinated meetings. This will help us understand how you can contribute to our service.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon unless it’s relevant. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at St Luke’s Hospice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clinical Administrator. Familiarise yourself with tasks like coordinating MDT meetings and managing patient referrals. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or prioritised workloads. Be ready to discuss how you maintain accuracy and confidentiality in your work, as these are crucial for the position.
✨Communicate Clearly and Confidently
Excellent communication is key in this role. Practice articulating your thoughts clearly, both verbally and in writing. You might be asked about how you handle communication across teams, so think of specific instances where you've effectively collaborated with others.
✨Demonstrate Your Problem-Solving Mindset
Be prepared to discuss challenges you've faced in previous roles and how you approached solving them. Highlight your proactive attitude and willingness to contribute to team development, as this aligns well with the values of St Luke’s.
