At a Glance
- Tasks: Support a dynamic team in delivering quality social care for adults with learning disabilities.
- Company: Join St Joseph’s Services, a supportive organisation making a real difference in the community.
- Benefits: Gain valuable experience, develop your skills, and work in a fulfilling environment.
- Other info: Opportunity for growth in a vibrant, inclusive workplace.
- Why this job: Be part of a mission-driven team that empowers individuals to live happy, independent lives.
- Qualifications: Previous admin experience, strong communication skills, and a passion for social care.
The predicted salary is between 27800 - 28000 £ per year.
Can you make a difference in an organisation that supports adults with learning disabilities? Are you a pro‑active problem solver? Our Administration Team provides daily support to all staff, ensuring quality social care for the people we support. Based at the head office in Rosewell, you will be a part of a small and dynamic team that plays a pivotal role in the operation of St Joseph’s Services – enabling us to ensure that the people we support grow and prosper as citizens in their community and live happy, healthy, independent lives in their own homes.
We are currently recruiting a full time Administrator who will be based in Rosewell, Midlothian to join St Joseph’s Services. Closing date for applications is 21st of June, 2026 at 17:00. Interviews will be held in‑person on Wednesday 24th of June in Rosewell, Midlothian.
Job Purpose
The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, recruitment, health and safety and IT co‑ordination, minute‑taking, archiving and filing, and more. The Administrator must also work at all times within the Vincentian philosophy, values and ethos that are the hallmark of St. Joseph’s Services and act in a way that helps to create an inspirational, healthy and respectful environment for everyone.
Key Duties
- Have a smooth and robust recruitment process.
- Maintain the management system for HR information.
- Be fully aware of GDPR, the safe storage of information and the organisation’s information sharing policy to ensure confidentiality is always maintained.
- Provide secretarial and administrative support.
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
- Maintain the organisation’s archives.
- Liaise with outside organisations, stakeholders and families.
- Regularly stock check and order stationery and administration materials as required.
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast‑paced environment.
- Work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
- Participate in internal/external meetings as required and attend training events relevant to the post.
- Adhere to all policies and procedures.
- Act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph’s Services.
- Undertake any other duties that may be required as directed by the Senior Administrator.
Person Specification
- Demonstrate the core values of St Joseph’s Services.
- Previous experience in a similar role.
- Ability to multi‑task.
- Excellent knowledge of the Microsoft Office suite and other IT systems.
- Respond well to guidance and direction.
- Professional and effective communication skills.
- Work as part of a team.
- Maintain strict confidentiality.
- Honesty and reliability.
- Show initiative and help maintain the smooth running of daily operations.
- Non‑discriminatory and respectful of other cultural and religious heritages.
- Experience within the Social Care Sector.
- Previous experience establishing and maintaining systems and processes.
Dimensions
- Level of Disclosure: PVG Record
- Two References: One must be from present/previous Employer
Administrator in Rosewell employer: St Joseph's Services
St Joseph’s Services is an exceptional employer dedicated to making a meaningful impact in the lives of adults with learning disabilities. Located in the welcoming community of Rosewell, our dynamic team fosters a supportive work culture that prioritises employee growth and development, offering opportunities for training and professional advancement. Join us to be part of a mission-driven organisation where your contributions truly matter, and enjoy the unique advantage of working in a role that directly enhances the quality of life for those we support.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Rosewell
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by St Joseph's Services.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like St Joseph's Services.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at St Joseph's Services.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at St Joseph's Services. Apply directly through us to stand out!
We think you need these skills to ace Administrator in Rosewell
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of St Joseph's Services. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Administrator, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at St Joseph's Services
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of St Joseph's Services. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
