At a Glance
- Tasks: Support the Senior Administrator in HR, recruitment, and IT coordination.
- Company: Join a values-driven organisation focused on creating a respectful environment.
- Benefits: Gain hands-on experience in administration with a supportive team.
- Other info: On-site role in Rosewell with opportunities for professional growth.
- Why this job: Be the first point of contact and make a real difference every day.
- Qualifications: Previous admin experience and strong Microsoft Office skills required.
The predicted salary is between 24000 - 28000 £ per year.
The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, Recruitment, health and safety and IT co-ordination, minute taking, archiving and filing. To work at all times within the Vincentian philosophy, values and ethos that are the hallmark of St. Joseph’s Services and act in a way that helps to create an inspirational, healthy and respectful environment for everyone.
Key Duties
- Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell.
- Support the Senior Administrator to have a smooth and robust recruitment process.
- Maintain the management system for HR information.
- Be fully aware of GDPR, the safe storage of information and the organisation's information sharing policy to ensure confidentiality is always maintained.
- Provide secretarial and administrative support.
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
- Maintain the organisation’s archives.
- Liaise with outside organisations, stakeholders and families.
- Regularly stock check and order stationery and administration materials as required.
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment.
- Work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
- Participate in internal/external meetings as required and attend training events relevant to the post.
- Adhere to all policies and procedures.
- Provide hospitality.
- At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph’s Services.
- Undertake any other duties that may be required as directed by the Senior Administrator.
Person Specification:
Essential:
- An ability to demonstrate the core values of St Joseph’s Services.
- Previous experience in a similar role.
- Ability to multi-task.
- Excellent knowledge of the Microsoft Office suite and other IT systems.
- Ability to respond well to guidance and direction.
- Professional and effective communication skills.
- Able to work as part of a team.
- Able to maintain strict confidentiality.
- Honesty and reliability.
- Able to show initiative and help maintain the smooth running of daily operations.
- Non-discriminatory and respectful of other cultural and religious heritages.
- Ability to work in a team.
Desirable:
- Full, clean driving licence.
- Experience of Social Care Sector work.
- Previous experience of establishing and maintaining systems and processes.
Administrator in Midlothian employer: St Josephs Service
St. Joseph’s Services is an exceptional employer that fosters a supportive and respectful work environment, deeply rooted in the Vincentian philosophy and values. Located in Rosewell, this role offers a unique opportunity to contribute to meaningful work within the community while benefiting from professional development and training opportunities. Employees enjoy a collaborative culture that prioritises well-being and inclusivity, making it an ideal place for those seeking a rewarding career in administration.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Midlothian
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on St. Joseph’s Services and their values. This will help you align your answers with their ethos and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administration and HR. Think about how your previous experience can relate to the role and be ready to share specific examples that highlight your skills.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows that you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the position!
We think you need these skills to ace Administrator in Midlothian
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Administrator role. Highlight your previous experience in similar positions and any relevant IT skills, as we want to see how you can contribute to our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working with us at St. Joseph’s Services and how you embody our core values. Keep it professional but let your personality show through.
Showcase Your Communication Skills:As the first point of contact, effective communication is key. In your application, demonstrate your ability to communicate clearly and professionally, whether it's through your writing or by sharing examples of past interactions.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at St Josephs Service
✨Know the Organisation's Values
Before your interview, take some time to understand the Vincentian philosophy and values that St. Joseph’s Services upholds. This will not only help you align your answers with their ethos but also show that you’re genuinely interested in being part of their mission.
✨Showcase Your Multi-Tasking Skills
As an Administrator, you'll need to juggle various tasks. Prepare examples from your previous roles where you successfully managed multiple responsibilities at once. This will demonstrate your ability to thrive in a fast-paced environment.
✨Brush Up on GDPR Knowledge
Since confidentiality and data protection are crucial for this role, make sure you’re familiar with GDPR regulations and the importance of safe information storage. Being able to discuss this knowledge during the interview will highlight your professionalism.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as handling a busy reception or managing IT systems. Be ready to discuss how you would approach these situations, showcasing your problem-solving skills and initiative.
