At a Glance
- Tasks: Support the Senior Administrator with HR, recruitment, and IT coordination tasks.
- Company: Join St. Joseph's Services, a values-driven organisation focused on creating a respectful environment.
- Benefits: Gain valuable experience in administration while working in a supportive team.
- Other info: This is an on-site role in Rosewell with opportunities for personal growth.
- Why this job: Make a difference in a fast-paced environment and develop your professional skills.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential.
The predicted salary is between 12 - 15 £ per hour.
The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, Recruitment, health and safety and IT co-ordination, minute taking, archiving and filing. To work at all times within the Vincentian philosophy, values and ethos that are the hallmark of St. Joseph's Services and act in a way that helps to create an inspirational, healthy and respectful environment for everyone.
Key Duties:
- Support the Senior Administrator to have a smooth and robust recruitment process.
- Maintain the management system for HR information.
- Be fully aware of GDPR, the safe storage of information and the organisation's information sharing policy to ensure confidentiality is always maintained.
- Provide secretarial and administrative support.
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
- Maintain the organisation's archives.
- Liaise with outside organisations, stakeholders and families.
- Regularly stock check and order stationery and administration materials as required.
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment.
- Work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
- Participate in internal/external meetings as required and attend training events relevant to the post.
- Adhere to all policies and procedures.
- Provide hospitality.
- Act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph's Services.
- Undertake any other duties that may be required as directed by the Senior Administrator.
Person Specification:
Essential:
- An ability to demonstrate the core values of St Joseph's Services.
- Previous experience in a similar role.
- Ability to multi-task.
- Excellent knowledge of the Microsoft Office suite and other IT systems.
- Ability to respond well to guidance and direction.
- Professional and effective communication skills.
- Able to work as part of a team.
- Able to maintain strict confidentiality.
- Honesty and reliability.
- Able to show initiative and help maintain the smooth running of daily operations.
- Non-discriminatory and respectful of other cultural and religious heritages.
Desirable:
- Full, clean driving licence.
- Experience of Social Care Sector work.
- Previous experience of establishing and maintaining systems and processes.
Locations
Office Admin (Part-Time) in Midlothian, Rosewell employer: St Josephs Service
St. Joseph's Services is an exceptional employer that fosters a supportive and respectful work environment, deeply rooted in the Vincentian philosophy and values. Located in Rosewell, this role offers the opportunity to contribute to meaningful work in the community while benefiting from professional development and training opportunities. Employees enjoy a collaborative culture where their contributions are valued, making it a rewarding place to grow and thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin (Part-Time) in Midlothian, Rosewell
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on St. Joseph's Services and their values. This will help you align your answers with their ethos and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office administration and HR tasks. Think about examples from your past experience that demonstrate your skills in multi-tasking and maintaining confidentiality.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows that you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity and reiterating your interest in the position. Plus, it keeps you fresh in their minds!
We think you need these skills to ace Office Admin (Part-Time) in Midlothian, Rosewell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Admin role. Highlight your previous admin experience and any relevant IT skills, as we want to see how you can contribute to our team.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express why you're passionate about this role and how your values align with ours at St. Joseph's Services. We love seeing genuine enthusiasm!
Showcase Your Communication Skills:Since you'll be the first point of contact, it's crucial to demonstrate your professional communication skills. Use clear and concise language in your application to show us you can handle a fast-paced environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at St Josephs Service
✨Know the Organisation's Values
Before your interview, take some time to understand the core values and ethos of St. Joseph's Services. This will help you align your answers with their philosophy during the interview, showing that you're not just a fit for the role but also for the organisation.
✨Showcase Your Multi-Tasking Skills
Since the role requires juggling various tasks, prepare examples from your past experience where you've successfully managed multiple responsibilities. Be ready to discuss how you prioritised tasks and maintained efficiency in a fast-paced environment.
✨Demonstrate IT Proficiency
Make sure to highlight your knowledge of the Microsoft Office suite and any other relevant IT systems. You might be asked about specific software or tools, so brush up on your skills and be prepared to discuss how you've used them in previous roles.
✨Prepare for Confidentiality Questions
Given the importance of GDPR and confidentiality in this role, think of scenarios where you've handled sensitive information. Be ready to explain how you ensured confidentiality and adhered to policies in your previous positions.
