At a Glance
- Tasks: Support the Senior Administrator in HR, recruitment, and IT coordination.
- Company: Join a compassionate organisation dedicated to creating a respectful environment.
- Benefits: Gain valuable experience in administration and professional development opportunities.
- Other info: On-site role with a focus on teamwork and community values.
- Why this job: Make a difference while developing your skills in a supportive team.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 12 - 15 £ per hour.
Job Purpose
The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, recruitment, health and safety, and IT coordination, minute taking, archiving, and filing. To work at all times within the Vincentian philosophy, values, and ethos that are the hallmark of St. Joseph's Services and act in a way that helps to create an inspirational, healthy, and respectful environment for everyone.
Key Duties
Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell. The Administrator will support the Senior Administrator to:
- Have a smooth and robust recruitment process
- Maintain the management system for HR information
- Be fully aware of GDPR, the safe storage of information, and the organisation's information sharing policy to ensure confidentiality is always maintained
- Provide secretarial and administrative support
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner
- Maintain the organisation's archives
- Liaise with outside organisations, stakeholders, and families
- Regularly stock check and order stationery and administration materials as required
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment
- Work with the Senior Administrator in the development and maintenance of the website, social media platforms, and marketing materials
- Participate in internal/external meetings as required and attend training events relevant to the post
- Adhere to all policies and procedures
- Provide hospitality
- At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values, and ethos of St. Joseph's Services
- Undertake any other duties that may be required as directed by the Senior Administrator
Person Specification:
Essential:
- An ability to demonstrate the core values of St Joseph's Services
- Previous experience in a similar role
- Ability to multi-task
- Excellent knowledge of the Microsoft Office suite and other IT systems
- Ability to respond well to guidance and direction
- Professional and effective communication skills
- Able to work as part of a team
- Able to maintain strict confidentiality
- Honesty and reliability
- Able to show initiative and help maintain the smooth running of daily operations
- Non-discriminatory and respectful of other cultural and religious heritages
- Ability to work in a team
Desirable:
- Full, clean driving licence
- Experience of Social Care Sector work
- Previous experience of establishing and maintaining systems and processes
Locations
Administrator Part-time Learning Disabilities in Midlothian, Rosewell employer: St Josephs Service
St. Joseph's Services is an exceptional employer that prioritises the well-being and growth of its employees while fostering a supportive and respectful work environment in Rosewell. With a strong commitment to the Vincentian philosophy, the organisation offers meaningful opportunities for professional development, encourages teamwork, and ensures that all staff members are valued and heard. Employees benefit from a clear structure in their roles, comprehensive training, and the chance to make a real difference in the lives of those they serve.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator Part-time Learning Disabilities in Midlothian, Rosewell
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can articulate how your skills align with their mission, especially the Vincentian philosophy mentioned in the job description. Show them you're not just looking for any job, but this job!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your ability to multi-task and maintain confidentiality, as these are key for the Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our team at St. Joseph's Services.
We think you need these skills to ace Administrator Part-time Learning Disabilities in Midlothian, Rosewell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles in administration, HR, or any relevant experience that shows you can handle the responsibilities outlined.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your values align with those of St. Joseph's Services. Keep it professional but let your personality show through.
Showcase Your IT Skills:Since the role requires excellent knowledge of Microsoft Office and other IT systems, make sure to mention any specific software you’re familiar with. If you've worked on website development or social media, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at St Josephs Service
✨Know the Organisation's Values
Before your interview, take some time to understand the Vincentian philosophy and values that St. Joseph's Services upholds. This will help you align your answers with their ethos and demonstrate that you're a good cultural fit.
✨Showcase Your Multi-Tasking Skills
Since the role requires juggling various tasks, prepare examples from your past experience where you've successfully managed multiple responsibilities. Be ready to discuss how you prioritised tasks and maintained efficiency in a fast-paced environment.
✨Familiarise Yourself with GDPR
As confidentiality is crucial in this role, brush up on GDPR regulations and the importance of data protection. You might be asked about how you would handle sensitive information, so having a solid understanding will show your commitment to maintaining privacy.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as handling a busy reception or managing IT systems. Practising your responses to these situations can help you feel more confident and ready to impress during the interview.
