At a Glance
- Tasks: Support the Senior Administrator in HR, recruitment, and IT coordination.
- Company: Join St. Joseph's Services, a values-driven organisation focused on community support.
- Benefits: Gain hands-on experience in a supportive environment with professional development opportunities.
- Other info: Work on-site in Rosewell, fostering a respectful and inclusive workplace.
- Why this job: Be the first point of contact and make a real difference in people's lives.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential.
The predicted salary is between 24000 - 28000 £ per year.
Job Purpose
The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, Recruitment, health and safety and IT co-ordination, minute taking, archiving and filing. To work at all times within the Vincentian philosophy, values and ethos that are the hallmark of St. Joseph's Services and act in a way that helps to create an inspirational, healthy and respectful environment for everyone.
Key Duties
Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell. The Administrator will support the Senior Administrator to:
- Have a smooth and robust recruitment process
- Maintain the management system for HR information
- Be fully aware of GDPR, the safe storage of information and the organisations information sharing policy to ensure confidentiality is always maintained
- Provide secretarial and administrative support
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner
- Maintain the organisation's archives
- Liaise with outside organisations, stakeholders and families
- Regularly stock check and order stationery and administration materials as required
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment
- Work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials
- Participate in internal/external meetings as required and attend training events relevant to the post
- Adhere to all policies and procedures
- Provide hospitality
- At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph's Services
- Undertake any other duties that may be required as directed by the Senior Administrator
Person Specification:
Essential:
- An ability to demonstrate the core values of St Joseph's Services
- Previous experience in a similar role
- Ability to multi-task
- Excellent knowledge of the Microsoft Office suite and other IT systems
- Ability to respond well to guidance and direction
- Professional and effective communication skills
- Able to work as part of a team
- Able to maintain strict confidentiality
- Honesty and reliability
- Able to show initiative and help maintain the smooth running of daily operations
- Non-discriminatory and respectful of other cultural and religious heritages
- Ability to work in a team
Desirable:
- Full, clean driving licence
- Experience of Social Care Sector work
- Previous experience of establishing and maintaining systems and processes
Locations
Administrator in Midlothian, Rosewell employer: St Josephs Service
St. Joseph's Services is an exceptional employer that fosters a supportive and respectful work environment, deeply rooted in the Vincentian philosophy and values. Located in Rosewell, employees benefit from a strong sense of community, opportunities for professional growth, and a commitment to maintaining high standards of confidentiality and care. With a focus on teamwork and effective communication, this role offers a meaningful chance to contribute to the well-being of others while developing essential administrative skills.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Midlothian, Rosewell
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Bring examples of your work or achievements to interviews. This could be anything from reports you've created to projects you've managed – it helps to demonstrate your capabilities in action.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Administrator in Midlothian, Rosewell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Administrator role. Highlight your previous experience in similar positions and any relevant IT skills, as we want to see how you can contribute to our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your values align with those of St. Joseph's Services. We love seeing genuine enthusiasm!
Showcase Your Communication Skills:As the first point of contact, strong communication is key. In your application, demonstrate your ability to communicate effectively, whether it's through your writing style or by providing examples of past experiences.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at St Josephs Service
✨Know the Organisation's Values
Before your interview, take some time to understand the Vincentian philosophy and values that St. Joseph's Services upholds. This will not only help you align your answers with their ethos but also show that you're genuinely interested in being part of their mission.
✨Showcase Your Multi-Tasking Skills
As an Administrator, you'll need to juggle various tasks. Prepare examples from your past experience where you've successfully managed multiple responsibilities at once. This will demonstrate your ability to thrive in a fast-paced environment.
✨Brush Up on IT Skills
Since the role requires excellent knowledge of Microsoft Office and other IT systems, make sure you're comfortable discussing your proficiency. You might even want to mention specific software or tools you've used in previous roles to highlight your technical skills.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, such as maintaining confidentiality or managing a busy reception area. Think through potential scenarios and how you would respond, showcasing your problem-solving abilities and professionalism.
