At a Glance
- Tasks: Join a dynamic team to manage HR, recruitment, and social media tasks.
- Company: St Joseph’s Services has been supporting adults with learning disabilities for over 100 years.
- Benefits: Enjoy a collaborative work environment and the chance to make a real difference.
- Other info: Work from our head office in Roswell and embrace our Vincentian values.
- Why this job: Be part of a mission-driven organisation that values community and independence.
- Qualifications: Previous administration experience is essential; passion for helping others is a plus.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Job Purpose
The Administrator is responsible for supporting the Senior Administrator with their tasks and duties in the areas of business administration, HR administration, Recruitment, health and safety and IT co-ordination, minute taking, archiving and filing,
To work at all times within the Vincentian philosophy, values and ethos that are the hallmark of St. Joseph’s Services and act in a way that helps to create an inspirational, healthy and respectful environment for everyone.
Key Duties
Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell.
- The Administrator will support the Senior Administrator to:
- Have a smooth and robust recruitment process
- Maintain the management system for HR information.
- To be fully aware of GDPR, the safe storage of information and the organisations information sharing policy to ensure confidentiality is always maintained.
- Provide secretarial and administrative support
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
- Maintain the organisation’s archives
- Liaise with outside organisations, stakeholders and families.
- Regularly stock check and order stationery and administration materials as required.
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment.
- To work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
- To participate in internal/external meetings as required and attend training events relevant to the post.
- Adhere to all policies and procedures.
- Provide hospitality
- At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph’s Services.
Undertake any other duties that may be required as directed by the Senior Administrator.
Person Specification:
Essential:
- An ability to demonstrate the core values of St Joseph’s Services
- Previous experience in a similar role
- Ability to multi-task
- Excellent knowledge of the Microsoft Office suite and other IT systems.
- Ability to respond well to guidance and direction
- Professional and effective communication skills
- Able to work as part of a team
- Able to maintain strict confidentiality
- Honesty and reliability
- Able to show initiative and help maintain the smooth running of daily operations
- Non-discriminatory and respectful of other cultural and religious heritages.
- Ability to work in a team
Desirable:
- Full, clean driving licence
- Experience of Social Care Sector work
- Previous experience of establishing and maintaining systems and processes.
Administrator in Rosewell employer: St Josephs Service
St Joseph’s Services is an exceptional employer, offering a supportive and inclusive work culture that prioritises the well-being of both employees and the individuals we serve. Located in Roswell, our team enjoys a collaborative environment with opportunities for professional growth and development, all while making a meaningful impact in the lives of adults with learning disabilities. Join us to be part of a dedicated team that values compassion, integrity, and community engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Rosewell
✨Tip Number 1
Familiarise yourself with St Joseph’s Services and their mission. Understanding their values and the specific needs of the community they serve will help you demonstrate your alignment with their goals during any discussions.
✨Tip Number 2
Highlight your relevant administrative skills in conversations or networking opportunities. Be prepared to discuss your experience with HR systems, recruitment processes, and any IT skills that could benefit the team.
✨Tip Number 3
Engage with St Joseph’s Services on social media. Commenting on their posts or sharing relevant content can help you get noticed and show your genuine interest in their work and community involvement.
✨Tip Number 4
Prepare thoughtful questions about the role and the organisation for any interviews or informal chats. This shows your enthusiasm and helps you gather insights that can set you apart from other candidates.
We think you need these skills to ace Administrator in Rosewell
Some tips for your application 🫡
Understand the Role:Read the job description carefully to understand the responsibilities and requirements of the Administrator position. Tailor your application to highlight relevant experience in administration, HR, and IT.
Craft a Strong CV:Ensure your CV is up-to-date and clearly outlines your administrative experience. Include specific examples of your skills in HR management, recruitment, and any relevant IT or social media experience.
Write a Compelling Cover Letter:In your cover letter, express your motivation for applying to St Joseph’s Services. Mention how your values align with their Vincentian values and how you can contribute to their mission of supporting individuals with learning disabilities.
Proofread Your Application:Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at St Josephs Service
✨Understand the Organisation's Values
Before your interview, take some time to research St Joseph’s Services and their Vincentian values. Demonstrating an understanding of their mission and how you align with their values will show your genuine interest in the role.
✨Highlight Relevant Experience
Be prepared to discuss your previous administration experience in detail. Think about specific examples where you've successfully managed HR information, recruitment processes, or any IT-related tasks that are relevant to the job description.
✨Showcase Your Teamwork Skills
Since the role involves being part of a small and dynamic team, be ready to share examples of how you've effectively collaborated with others in past roles. Emphasise your ability to work well in a team environment and support your colleagues.
✨Prepare Questions for Them
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, the challenges they face, or how success is measured in the role. This shows your enthusiasm and engagement.
