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- Tasks: Support hospital engineers with compliance and maintenance tasks using Microsoft applications.
- Company: Join a dedicated healthcare team focused on maintaining hospital standards and safety.
- Benefits: Enjoy a competitive salary, professional development opportunities, and a collaborative work environment.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive atmosphere.
- Qualifications: GCSE English and Maths Grade C; experience with CMMS software is a plus.
- Other info: Flexible working patterns may include weekends; respect confidentiality and compliance at all times.
The predicted salary is between 20000 - 30000 £ per year.
Job Title: Estates Administrator
Department: Estates
Responsible to: Head of Projects
Salary: £25,120
Hours: 9am-5pm
Job Summary
The role of the Estates Administrator is to support the hospital engineers in ensuring compliance with all statutory and Welsh Health Technical Memorandum (HTM) regulations relating to the hospital. This will be achieved by supporting them utilising Microsoft applications and bespoke software for the logging of all maintenance jobs, records, and test results.
Contractor control and dealing with suppliers will also form part of this role to ensure that the hospital estate is maintained, and all assets are compliant with service records.
Key Responsibilities:
- Maintain all test records, waste notes, risk assessments, audits, and Pre-Preventative Maintenance (PPM) sheets.
- Maintain the asset register and ensure service compliance.
- Invoice reconciliation.
- Co-ordinate with sub-contractors and department heads on equipment repair.
- Liaise with suppliers on contract renewal, job requirement and contractor control.
- Using Fiix to log and report on all jobs undertaken by the estates team, to include forward planning of PPMs.
- Healthcare Inspectorate Wales (HIW) requirement folder maintained/updated on a monthly basis.
- Production of rota and on call.
Person Specification:
Essential
- Educated to GCSE English and Maths Grade C.
- Ongoing commitment to continuous personal and professional development within the Estates field.
- Experience using CMMS software.
- Strong organisation skills.
- Excellent communication skills
- Good level of IT literacy (especially MS Office packages).
- Good numeracy and literacy skills.
- Ability to work on own initiative and within a team.
- Ability to prioritise and work to deadlines whilst working under pressure.
- Ability to forward plan servicing timetables in relation to equipment.
Desirable
- Experience of working within an Estates/Engineering Function.
- Experience of working within a healthcare administration function.
Additional Information:
This job description is not designed to be an exhaustive list of duties and responsibilities but represents the current key areas of work. There will be additional duties and responsibilities implicit within the role.
The post holder’s duties will at all times, be carried out in compliance with Hospital policies and procedures. In particular, the post holder will act in accordance with the Equal Opportunities, Grievance, Disciplinary and Health & Safety Policies, as well as dealing with complaints, confidentiality and quality matters.
Staff may be required to work in any department within their level of competence to meet the needs of the service, with potentially variable patterns of work that may include weekend working.
The post-holder must at all times respect the confidentiality of information in line with the requirements of the General Data Protection Regulation and ensure compliance with associated legislative and Hospital policy.
To apply please forward your cover letter and CV to georgiasmith@stjosephshospital.co.uk
The closing date for applications is the 12th February 2025.
Estates Administrator employer: St Joseph's Hospital
Contact Detail:
St Joseph's Hospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, particularly CMMS and Fiix. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in healthcare administration or estates management. If you've worked in similar environments, be ready to discuss how that experience has prepared you for this role.
✨Tip Number 3
Demonstrate your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects under pressure. This will show that you can handle the demands of the Estates Administrator position.
✨Tip Number 4
Make sure to research the hospital's policies and procedures, especially regarding compliance and health regulations. Showing that you understand the importance of these aspects will reflect your commitment to the role.
We think you need these skills to ace Estates Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Estates Administrator role. Emphasize your familiarity with CMMS software, Microsoft applications, and any previous experience in healthcare administration.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying and how your background fits the job requirements. Mention your organizational skills and ability to work under pressure, as these are key for this position.
Highlight Relevant Qualifications: In your application, ensure you mention your GCSEs in English and Maths, as well as any ongoing professional development in the Estates field. This shows your commitment to continuous improvement.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Estates Administrator role.
How to prepare for a job interview at St Joseph's Hospital
✨Show Your Knowledge of Compliance
Make sure to familiarize yourself with statutory regulations and Welsh Health Technical Memorandum (HTM) requirements. Being able to discuss how you would ensure compliance in your role will demonstrate your understanding of the position.
✨Highlight Your IT Skills
Since the role requires a good level of IT literacy, especially with Microsoft applications and CMMS software, be prepared to discuss your experience with these tools. Share specific examples of how you've used them in past roles.
✨Demonstrate Strong Organizational Skills
The Estates Administrator role involves maintaining various records and coordinating with contractors. Be ready to provide examples of how you've successfully managed multiple tasks or projects simultaneously in previous positions.
✨Prepare for Teamwork Scenarios
This position requires collaboration with engineers, suppliers, and subcontractors. Think of instances where you've worked effectively within a team, and be prepared to discuss how you handle communication and coordination in such environments.
