Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support hospital engineers with compliance and maintenance tasks using Microsoft applications.
- Company: Join a dedicated healthcare team focused on maintaining hospital standards and safety.
- Benefits: Enjoy a competitive salary, professional development opportunities, and a collaborative work environment.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive setting.
- Qualifications: GCSE English and Maths Grade C; experience with CMMS software is a plus.
- Other info: Flexible working patterns may include weekends; respect confidentiality and compliance is essential.
The predicted salary is between 25120 - 35168 £ per year.
Job Title: Estates Administrator
Department: Estates
Responsible to: Head of Projects
Salary: £25,120
Hours: 9am-5pm
Job Summary
The role of the Estates Administrator is to support the hospital engineers in ensuring compliance with all statutory and Welsh Health Technical Memorandum (HTM) regulations relating to the hospital. This will be achieved by supporting them utilising Microsoft applications and bespoke software for the logging of all maintenance jobs, records, and test results.
Contractor control and dealing with suppliers will also form part of this role to ensure that the hospital estate is maintained, and all assets are compliant with service records.
Key Responsibilities:
- Maintain all test records, waste notes, risk assessments, audits, and Pre-Preventative Maintenance (PPM) sheets.
- Maintain the asset register and ensure service compliance.
- Invoice reconciliation.
- Co-ordinate with sub-contractors and department heads on equipment repair.
- Liaise with suppliers on contract renewal, job requirement and contractor control.
- Using Fiix to log and report on all jobs undertaken by the estates team, to include forward planning of PPMs.
- Healthcare Inspectorate Wales (HIW) requirement folder maintained/updated on a monthly basis.
- Production of rota and on call.
Person Specification:
Essential
- Educated to GCSE English and Maths Grade C.
- Ongoing commitment to continuous personal and professional development within the Estates field.
- Experience using CMMS software.
- Strong organisation skills.
- Excellent communication skills
- Good level of IT literacy (especially MS Office packages).
- Good numeracy and literacy skills.
- Ability to work on own initiative and within a team.
- Ability to prioritise and work to deadlines whilst working under pressure.
- Ability to forward plan servicing timetables in relation to equipment.
Desirable
- Experience of working within an Estates/Engineering Function.
- Experience of working within a healthcare administration function.
Additional Information:
This job description is not designed to be an exhaustive list of duties and responsibilities but represents the current key areas of work. There will be additional duties and responsibilities implicit within the role.
The post holder’s duties will at all times, be carried out in compliance with Hospital policies and procedures. In particular, the post holder will act in accordance with the Equal Opportunities, Grievance, Disciplinary and Health & Safety Policies, as well as dealing with complaints, confidentiality and quality matters.
Staff may be required to work in any department within their level of competence to meet the needs of the service, with potentially variable patterns of work that may include weekend working.
The post-holder must at all times respect the confidentiality of information in line with the requirements of the General Data Protection Regulation and ensure compliance with associated legislative and Hospital policy.
To apply please forward your cover letter and CV to georgiasmith@stjosephshospital.co.uk
The closing date for applications is the 12th February 2025.
Locations
Estates Administrator employer: St Joseph's Hospital
Contact Detail:
St Joseph's Hospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Administrator
✨Tip Number 1
Familiarize yourself with the specific statutory and Welsh Health Technical Memorandum (HTM) regulations that relate to hospital estates. This knowledge will not only help you understand the role better but also demonstrate your commitment to compliance during the interview.
✨Tip Number 2
Gain hands-on experience with CMMS software, particularly Fiix, as this is crucial for logging and reporting maintenance jobs. If you can, practice using similar software to show your adaptability and readiness to learn.
✨Tip Number 3
Highlight any previous experience in coordinating with contractors or suppliers. Being able to discuss specific examples of how you've managed relationships or resolved issues will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organizational skills and ability to prioritize tasks under pressure. Think of situations where you successfully managed multiple responsibilities and be ready to share those stories during your interview.
We think you need these skills to ace Estates Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Estates Administrator role. Emphasize your organizational skills, IT literacy, and any experience with CMMS software.
Craft a Strong Cover Letter: Write a cover letter that clearly explains your motivation for applying and how your background fits the job requirements. Mention specific examples of your experience in healthcare administration or estates management.
Highlight Compliance Knowledge: Since compliance is a key part of the role, include any relevant experience you have with statutory regulations or health technical memorandums. This will show your understanding of the responsibilities involved.
Proofread Your Application: Before submitting, carefully proofread your application materials to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at St Joseph's Hospital
✨Show Your Organizational Skills
As an Estates Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
✨Familiarize Yourself with CMMS Software
Since experience using CMMS software is essential for this role, make sure you can talk about your familiarity with such systems. If you have used Fiix or similar applications, highlight your experience and how it helped streamline processes.
✨Demonstrate Communication Skills
Excellent communication skills are key in this position. Prepare to share instances where you effectively communicated with contractors, suppliers, or team members to resolve issues or coordinate tasks.
✨Understand Compliance Requirements
The role involves ensuring compliance with various regulations. Brush up on the relevant statutory and Welsh Health Technical Memorandum (HTM) regulations, and be ready to discuss how you would ensure compliance in your work.
