Medical & Admin Secretary post at St Johns Medical Centre, a GP practice, sitting in its small admin team on a 10-month fixed-term contract with an immediate start. The work is a secretarial and admin service for every clinician, covering incoming letters, referrals, typed reports and meeting minutes. Part-time at 24 hours a week, with extra hours possible to cover staff shortages and hours agreed at interview. A DBS check is required, and the role links patients, their GP and other healthcare professionals.
What the job involves
- Process incoming letters and send them as workflows to the relevant clinicians
- Type letters, reports and associated documentation
- Type up referrals, letters and medical reports using each clinician's preferred method (dictation, tasks or email)
- Liaise with hospitals, community services and health visitors so referrals are processed promptly
- Deal with patient and clinician enquiries professionally and effectively
- Process referrals using the electronic referral system
- Process requests for information in good time, including insurance letters, subject access requests (SARS), DVLA forms, police letters and firearm certificates
- Take meeting minutes and circulate them to all participants, including staff, safeguarding and PPG meetings
- Assist with updating telephone and chaperone lists and other practice documentation
- Assist with the community surgical scheme: booking patient appointments, processing referrals for other practices and producing clinic folders
- Attend and prepare safeguarding meetings
- Process patient removals from the practice list in line with NHS guidelines, keeping records accurate and registrations up to date
What’s required
Qualifications
- Educated to GCSE level or equivalent
- GCSE Mathematics and English at grade C or above
Experience
- Experience of working in an administrative role
Skills & knowledge
- Good working knowledge of IT systems
- Excellent verbal and written communication skills
- Clear understanding of patient confidentiality
- Excellent organisation skills and attention to detail
- Ability to work core hours
- Flexibility to cover hours outside core hours
Checks & eligibility
- Disclosure and Barring Service (DBS) check
Nice to have
- Computer skills, with SystmOne preferred
- Experience of using dictation software
- Experience of working in a healthcare setting as a medical secretary
What’s offered
- Supportive team culture
- Good work-life balance
- Free car parking for staff
#J-18808-Ljbffr
Medical & Admin Secretary employer: St Johns Medical Centre
St Johns Medical Centre is an exceptional employer located in the vibrant market town of Altrincham, Greater Manchester. We pride ourselves on fostering a supportive and friendly work environment where our Clinical Receptionist & Admin Coordinator can thrive, with ample opportunities for professional growth and development within our dedicated healthcare team. Our commitment to patient care and teamwork ensures that every employee feels valued and empowered to make a meaningful impact in the community.
