Admission Officer

PersonSpecification

Responsible To: Office Manager

Purpose of Job: To leadand be responsible for undertaking the admissions process – providing aneffective and efficient service to the school and prospective parents/carersand students.

Essential Skills

• To be able to workindependently as well as being a good team member
• To be able communicateeffectively using good interpersonal skills with various stakeholders includingSLT, Governing Body, teachers, students, parents.
• Good level of education5+ A*- C grades GCSE
• Excellent ICT skills:Word, Excel, E-mail, Internet
• Excellent knowledge ofSIMS
• Organised and methodicalworking
• Attention to detail andaccuracy
• Ability to meet strictdeadlines
• Work under pressure
• Ability to use an admissionplatform or learn to use it

PrincipleRoles/Responsibilities

• Operate as the leadcontact for parents seeking admission to the school, explaining and assistingwith admissions processes and procedures
• Process externalapplications to all year groups, liaising with the Headteacher, SeniorLeadership Team and Year Leaders
• Ensure all relevantpaperwork is in place for the Governors’ Admissions Committee
• Liaise with parentsregarding the appeal process when required and compile necessary documentationfor appeals (attending appeal hearings when required)
• Ensure that relevantstudent information is gathered from previous schools for new admissions andinformation for those leaving St John Fisher School for other institutions inpassed on
• Take an active role inthe preparation of the transition process, including providing parents with thenecessary information packs, attending the School Open Evening and the NewIntake Information Evening, being available to assist parents with any queries
• Communicate with allfeeder institutions regarding transition including distribution arrangements ofdocuments, prospectus and the like
• Ensure that a free schoolmeal entitlement check is undertaken for all admissions in order to ensure thatfree school meal uptake remains as high as possible
• Maintain waiting lists incollaboration with the local authority and pursue applicants when places becomeavailable
• Liaise with the SEN teamover applicants who have an Education and Health Care Plan (EHCP) or specialeducational needs or English as an Additional Language
• Produce regularon/off-roll information, including statistics and ensure this is communicatedto all the necessary staff and the local authority
• Liaise with relevantstaff to ensure that on-roll dates are clear, that timetables are available foradmissions and that students leaving are removed
• Arrange in-yearadmissions appointments with relevant staff and ensure all necessary paperworkis available
• Lead the administrativesupport provided for all publicity, visits to primary schools, open eveningsand open days for entry to year 7 and liaise with the Sixth Form team overpublicity events for entry to year 12
• Produce a variety oftyped/word-processed documents, PowerPoint presentations and Excel databases.
• Be committed tosafeguarding and promoting the welfare of children and young people and followthe safeguarding policy
• Staff Development: To assess development andtraining needs and discuss with line manager.
• To set your own targets before any development activity and review and evaluatethe activity after completion, cascading information to the appropriate teamwhen relevant.

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