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- Tasks: Provide professional PA support and manage complex diaries for the management team.
- Company: Join St. James's Place, a diverse employer committed to inclusivity and the LGBTQ+ community.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and development.
- Why this job: Be part of a dynamic team that values your contributions and fosters a positive culture.
- Qualifications: Strong admin skills and experience in managing stakeholder communications are essential.
- Other info: This role offers a chance to engage in exciting projects and enhance your organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
This job is with St. James's Place, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
About the role:
The role requires confidential, professional PA support to the APO management team, as well as providing support as necessary to the wider Advice Policy & Operations area.
To contribute to the achievement of the objectives of Advice Policy and Operations through the provision of general team administrative activity, key record keeping and procedure maintenance along with occasional event co-ordination.
What you'll be doing:
- Manage multiple, complex diaries in a proactive manner, anticipating and managing clashes
- Act as a first point of contact and respond to queries (verbal and written) in a timely and professional manner
- Provide support with ad-hoc projects and new initiatives as and when required
- Arrange travel and accommodation in an efficient manner, providing a range of options/alternatives whilst adhering to budgetary guidelines.
- Proactively co-ordinate and prepare agendas/meeting packs for meetings in a timely manner and ensure all required resources are available
- Where required, attend meetings to take minutes and contribute during the meeting if required. Minutes to be produced accurately
- Manage activities and workload autonomously
- Responsible for maintaining/updating People data and key regulatory records including SMCR information
Essential Criteria
- Stakeholder management – Communicating clearly and managing expectations of Partners and colleagues.
- Strong experience in administrative support, including arranging meetings, travel arrangements, general administrative tasks etc
- Confident in utilising a range of software (excel, PowerPoint, SharePoint etc)
Resource Administrator employer: St. James's Place
Contact Detail:
St. James's Place Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Resource Administrator
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, such as Excel, PowerPoint, and SharePoint. Being confident in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Practice your diary management skills by simulating complex scheduling scenarios. This will prepare you for the proactive diary management required in the role and show your potential employer that you can handle multiple tasks efficiently.
✨Tip Number 3
Brush up on your minute-taking skills. Attend meetings or webinars and practice summarising key points. This will help you feel more confident about contributing during meetings and producing accurate minutes, which is a crucial part of the role.
✨Tip Number 4
Network with professionals in similar roles or industries, especially those who work in inclusive environments like St. James's Place. This can provide you with insights into the company culture and expectations, making you a more informed candidate.
We think you need these skills to ace Resource Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, diary management, and stakeholder communication. Use specific examples that demonstrate your ability to manage complex tasks and work autonomously.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at St. James's Place. Mention your understanding of their commitment to inclusivity and how your skills align with the job requirements, particularly in managing diaries and supporting projects.
Showcase Software Proficiency: Clearly list your experience with software tools like Excel, PowerPoint, and SharePoint in both your CV and cover letter. Provide examples of how you've used these tools to enhance your administrative efficiency.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Resource Administrator role.
How to prepare for a job interview at St. James's Place
✨Showcase Your Diary Management Skills
Since the role involves managing complex diaries, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed conflicting schedules and ensured smooth operations.
✨Demonstrate Strong Communication Abilities
As a first point of contact, effective communication is key. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Consider preparing a few scenarios where you effectively handled queries or communicated with stakeholders.
✨Highlight Your Administrative Experience
The role requires strong administrative support skills. Be ready to talk about your previous experiences with arranging meetings, travel, and general administrative tasks. Use specific examples to illustrate your proficiency with relevant software like Excel and PowerPoint.
✨Prepare for Meeting Coordination
Since you'll be responsible for preparing agendas and taking minutes, think about how you can demonstrate your organisational skills. Discuss any past experiences where you coordinated meetings or events, and how you ensured all necessary resources were available.
