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For Companies At a Glance
- Tasks: Manage cash balances, process payments, and handle supplier invoices daily.
- Company: Join St. James's Place, a diverse employer supporting the LGBTQ+ community.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Be part of a team that values accuracy and teamwork while making a real impact.
- Qualifications: Experience in Accounts Payable and strong attention to detail are essential.
- Other info: Opportunity to support various finance operations and enhance your skills.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
This job is with St. James's Place, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
To ensure that cash balances are recorded and monitored and that daily payments are made. This will include posting transactions, reconciling bank statements and control accounts, and processing payments through Business World and the various banking and treasury platforms.
To ensure prompt processing and payment of all supplier invoices and staff expenses by accurate and efficient operation of Purchase Ledger and Expenses systems ensuring compliance with SJP Travel & Expense policy and HMRC requirements.
What you'll be doing:
- Audit Concur Expense claims in line with the Expense Claims policy – document / log any exceptions
- Download approved / audited Concur claims, post to BW and prepare weekly BACS run
- Update and maintain data on Concur and CWT booking system
- Accurate input of supplier invoices to BW monthly
- Set up new supplier accounts/amend existing accounts
- Accurate recording of customer invoices and managing outstanding debtors
- Produce multiple BACS payment runs per week and load to PT-X
- Process daily manual payments using on-line banking and treasury systems and ensure that payments are stamped as authorised by senior member of Treasury
- Input of payments, transfers and bank receipts to Business World
- Verify daily payments
- Produce control account reconciliations
- Produce monthly reconciliations for all bank accounts including FX & MMF accounts
- Monitor/respond to emails in relevant Treasury, Accounts Payable, Staff Expenses and Travel Mailboxes and telephone queries from stakeholders
- Support query resolution
- Administer prepaid cards and Barclaycards
- Produce and process direct debit collections through PT-X
- Support Treasury Administrator to perform the daily cash manager role In Kyriba, identifying and resolving any connectivity issues
- Support Finance Operations team as required.
- Assist Finance Operations Specialists with month end tasks
Essential Criteria
- Accounts Payable experience
- Work needs to be accurate with great attention to detail
- Good at working under pressure and with high volumes
- Great teamwork but also ability to work independently
Desirable Criteria
- Business World Experience
Finance Operations Administrator - Accounts Payable employer: St. James's Place
Contact Detail:
St. James's Place Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Operations Administrator - Accounts Payable
✨Tip Number 1
Familiarise yourself with Business World and Concur Expense systems, as these are crucial for the role. Consider taking online courses or tutorials to enhance your understanding and demonstrate your initiative.
✨Tip Number 2
Network with professionals in finance operations, especially those who have experience in accounts payable. Join relevant LinkedIn groups or forums where you can ask questions and gain insights about the industry.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios related to high-pressure situations and how you manage them. Think of specific examples from your past experiences that showcase your attention to detail and teamwork.
✨Tip Number 4
Research St. James's Place and their values, particularly their commitment to inclusivity. Be ready to discuss how your personal values align with theirs during the interview, as cultural fit is often a key consideration for employers.
We think you need these skills to ace Finance Operations Administrator - Accounts Payable
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance operations. Use specific examples that demonstrate your attention to detail and ability to work under pressure.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with the tasks of auditing expense claims, processing payments, and managing supplier invoices.
Highlight Relevant Skills: In your application, emphasise skills such as teamwork, independent working, and proficiency in financial software like Business World. Mention any experience you have with Concur or similar systems.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. Ensure that all information is accurate and that your application reflects your professionalism and attention to detail.
How to prepare for a job interview at St. James's Place
✨Know Your Accounts Payable Basics
Make sure you brush up on your accounts payable knowledge. Understand the processes involved, such as invoice processing, payment runs, and reconciliation. Being able to discuss these topics confidently will show that you're well-prepared for the role.
✨Familiarise Yourself with Relevant Software
Since the job mentions Business World and Concur, it’s a good idea to familiarise yourself with these platforms. If you have experience with similar software, be ready to discuss how you used them in previous roles.
✨Demonstrate Attention to Detail
Given the emphasis on accuracy in the job description, prepare examples from your past work where your attention to detail made a difference. This could be catching an error in an invoice or ensuring compliance with policies.
✨Showcase Your Teamwork Skills
The role requires both teamwork and independent work. Think of instances where you successfully collaborated with others to achieve a goal, as well as times when you took initiative on your own. This balance will highlight your versatility.
