At a Glance
- Tasks: Lead the administration of student data and manage the school's examination system.
- Company: A vibrant school dedicated to student success and compliance.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Join a dynamic team with opportunities for growth and development.
- Why this job: Make a real difference in students' academic journeys and contribute to their success.
- Qualifications: Strong organisational skills and experience with data management systems.
The predicted salary is between 30000 - 40000 € per year.
Purpose
To lead the effective administration of the school's SIMS information management system in order to accurately record and organise all student data, ensuring compliance with GDPR legislation. To organise and develop the school's production of data to report on GCSE results, assessment, progress and behaviour through the use of SIMS, SISRA and interaction with other external databases. To organise and administer the school's examination system ensuring compliance with JCQ regulations.
Main Responsibilities – Exams
- Liaise with the SENCo and Access Arrangement Coordinator to ensure that candidates' access arrangements and reasonable adjustments are provided.
- Liaise with heads of department/directors of faculty to ensure that examination requirements for the subject are met.
- Liaise with the site management staff, ICT staff and invigilators to ensure that examination rooms are set up and organised in accordance with JCQ exam regulations.
- Consider the impact of exams on the wider school community and make appropriate arrangements to re-arrange staff and room cover.
- Administer correct exam entries in SIMS and submit entries and amendments to awarding bodies.
- Apply for candidate special consideration.
- Ensure the security of examination question papers and scripts in accordance with JCQ and awarding body regulations.
- Dispatch completed examination papers and NEA samples to the appropriate examiners.
- Ensure all exam policies are compliant and up-to-date.
- Produce examination timetables for students and ensure their distribution.
- Import examination results into school and organise distribution of examination results for students.
- Provide examination data to the Local Authority and Diocese.
- Issue Exam Certificates to candidates and assist in the planning of Presentation Evening.
Administration
- Organise the recruitment of examination invigilators.
- Organise the training of invigilators.
- Produce exam timetables, seating plans, organise internal and external exam series.
- Administer examination post-results services.
- Respond to parent/carer enquiries regarding examinations and other general student issues.
- Arrange room changes as a result of cover or exam implications or other requests as necessary.
- Cover school reception each lunchtime and during other periods of absence, including any periods of sickness absence.
- Assist with communications via the St James' app.
- Undertake a wide range of day to day, one-off and occasional administrative procedures, including general administrative duties as appropriate to the grade of the post as requested by the Senior Business Manager.
Professional and Personal Development
- Attend training courses relevant to the post, ensuring continuing personal and professional development.
- Attend Exams network meetings and conferences.
- Keep up to date with DfE, JCQ and awarding body changes and communicate with relevant staff.
General Duties
- Act in accordance with provisions of the School Staff Code of Conduct.
- Abide by the School Data Protection Policy.
- Use information technology systems as required, in compliance with the School IT Policy.
- Carry out the responsibilities of the post with due regard to all or any of the School equality and diversity policies.
- Operate in accordance with Health and Safety Legislation, which specifies that all employees have a duty to work safely and not to put others at risk.
- Take part in performance management and undertake/participate in training as appropriate.
- Comply with and follow all other school policies and procedures in force and also with the conditions of service stipulated within the contract of employment.
- Have an involvement in other associated duties as discussed and agreed with the Headteacher.
Other Specific Duties
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. It is not a comprehensive statement of procedures and tasks but sets out the main expectations of the school in relation to the post holder's professional responsibilities and duties. This post is subject to Enhanced DBS disclosure. The post holder will be expected to comply with all reasonable requests from the Headteacher to undertake work of a similar level that is not specified in their job description.
Exams and Admin Officer employer: St James
As an Exams and Admin Officer at our school, you will be part of a supportive and collaborative work environment that prioritises professional development and employee well-being. We offer comprehensive training opportunities to ensure you stay updated with the latest educational regulations and practices, while also fostering a culture of inclusivity and respect. Located in a vibrant community, our school provides a meaningful opportunity to contribute to student success and make a positive impact on their educational journey.
StudySmarter Expert Advice🤫
We think this is how you could land Exams and Admin Officer
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles, especially those who have worked with SIMS or in exam administration. They can give you insider tips and might even refer you directly!
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of GDPR and JCQ regulations. We want to see that you’re not just familiar with the systems but also understand the legalities behind them.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've successfully managed data or coordinated events in the past. This will help us see how you can handle the busy exam periods.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Exams and Admin Officer
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Exams and Admin Officer. We want to see how you can contribute to our school’s administration and exam processes!
Showcase Your Attention to Detail:Given the importance of compliance with regulations like GDPR and JCQ, it’s crucial to demonstrate your attention to detail in your application. Use specific examples from your past experiences that showcase your ability to manage data accurately.
Highlight Your Communication Skills:As this role involves liaising with various stakeholders, make sure to emphasise your communication skills. Share instances where you effectively communicated with staff, students, or parents to resolve issues or provide information.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at St James
✨Know Your SIMS Inside Out
Make sure you’re familiar with the SIMS information management system. Brush up on how it works, especially in relation to student data management and GDPR compliance. Being able to discuss specific features or functionalities will show that you're prepared and knowledgeable.
✨Understand Exam Regulations
Get a good grasp of JCQ regulations and how they apply to exam administration. Be ready to discuss how you would ensure compliance and what steps you would take to manage exam logistics effectively. This will demonstrate your attention to detail and commitment to maintaining standards.
✨Showcase Your Communication Skills
As this role involves liaising with various stakeholders, be prepared to share examples of how you've successfully communicated with different teams in the past. Highlight your ability to coordinate with teachers, invigilators, and parents, as effective communication is key in this position.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in this role, such as handling last-minute changes to exam schedules or addressing parent inquiries. Practise articulating your thought process and problem-solving strategies, as this will help you stand out as a proactive candidate.
