At a Glance
- Tasks: Provide essential admin support to the Estates Team and ensure compliance.
- Company: St Helena Hospice, dedicated to compassionate end-of-life care.
- Benefits: Flexible hours, supportive environment, and meaningful work.
- Other info: Join a caring community focused on dignity and compassion.
- Why this job: Make a real difference in people's lives while developing your skills.
- Qualifications: GCSE English, strong organisational skills, and Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
St Helena Hospice is looking to recruit an Estates & Safety Administrator to work 2 days per week (15 hours), Monday to Friday. We are looking for someone with a positive, flexible approach to provide essential administrative support to the Estates Team. You should be confident using Microsoft applications, particularly Word, Outlook and Teams, and be a strong communicator who builds effective working relationships. You will also need to work well both independently and as part of a team.
Main duties of the job
- To provide administrative and co-ordination support to the Estates and Health & Safety functions.
- To support the maintenance of accurate organisational records, documentation, training systems and reporting processes relating to Estates compliance and Health & Safety activities.
- To provide administrative support for governance, compliance and business continuity processes across the organisation.
- To work collaboratively with the Estates and Sustainability Administrator to ensure effective administrative support across the Estates function, providing cross-cover and shared support where required.
Job responsibilities
- Estates Compliance and Administration
- To provide administrative support for Estates compliance and governance activities.
- To co-ordinate meetings, agendas and accurate minute taking for Estates and Health & Safety related groups.
- To maintain accurate Estates compliance records, documentation and filing systems.
- To support the monitoring and reporting of Estates compliance and statutory requirements.
- To assist in the preparation of performance, compliance and governance reports.
- To support Estates projects through research, data collation and administrative co-ordination.
- Health & Safety and Business Continuity
- To support the recording, monitoring and reporting of Health & Safety activities, incidents and compliance requirements across the organisation.
- To support the preparation of reports and documentation for Health & Safety and Corporate Governance meetings.
- To co-ordinate display screen equipment assessments and occupational health referrals as required.
- To maintain lone working records and support the administration of lone working processes.
- To allocate mandatory training modules through the iHASCO platform and maintain associated training records and reports.
- To assist departments with the administration, formatting and record keeping of Business Continuity Planning documentation.
- To maintain insurance records and support the administration of insurance documentation and queries.
- To support compliance monitoring activities and maintain records relating to audits, inspections and statutory requirements.
- Other
- To work collaboratively with the Estates and Sustainability Administrator to ensure the administrative requirements of the Estates team are effectively delivered, including providing mutual support, shared task cover and flexibility across responsibilities where required.
- To undertake any other duties commensurate with the level of the post.
Qualifications
- Grade C/4 in GCSE English
Skills and Knowledge
- Strong organisational and time management skills
- High level of accuracy and attention to detail
- Good written and verbal communication skills
- Ability to maintain accurate records and documentation
Experience
- Previous experience in an administrative role
- Experience of using Microsoft Office applications, particularly Outlook, Word, Teams
- Experience in prioritising and managing competing deadlines
- Experience working in an Estates environment
- Experience of health & safety administrative support
Communication
- Ability to create and maintain effective working relationships with colleagues and external contacts
- Ability to work effectively as part of a team
Qualities
- Professional and approachable
- Reliable
- Positive and flexible attitude
- Personable with good interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Estates & Safety Administrator in Colchester employer: St Helena Hospice
St Helena Hospice is an exceptional employer that prioritises compassion and community, offering a supportive work environment for the Estates & Safety Administrator role. With a commitment to employee growth and development, staff are encouraged to build strong relationships while contributing to meaningful end-of-life care in north east Essex. The flexible working hours and collaborative culture ensure that employees can balance their professional and personal lives effectively.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Safety Administrator in Colchester
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, or join online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions with a friend to boost your confidence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you're genuinely interested and keeps you on their radar.
✨Tip Number 4
Apply through our website for the best chance! We love seeing applications directly from candidates who are excited about joining us. Plus, it makes tracking your application easier for us!
We think you need these skills to ace Estates & Safety Administrator in Colchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Estates & Safety Administrator role. Highlight your relevant experience and skills, especially with Microsoft applications and administrative support, to show us you're the perfect fit!
Show Off Your Communication Skills:Since strong communication is key for this role, give examples in your application of how you've built effective working relationships in the past. We want to see that you can connect well with both colleagues and external contacts.
Be Detail-Oriented:Attention to detail is crucial for maintaining accurate records and documentation. In your application, mention specific instances where your accuracy made a difference in your previous roles. We love candidates who take pride in their work!
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team at St Helena!
How to prepare for a job interview at St Helena Hospice
✨Know Your Stuff
Make sure you understand the key responsibilities of the Estates & Safety Administrator role. Familiarise yourself with the specific tasks mentioned in the job description, like maintaining compliance records and supporting Health & Safety activities. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since the role requires confidence in Microsoft applications, particularly Word, Outlook, and Teams, be prepared to discuss your experience with these tools. You might even want to mention specific projects where you've used them effectively. This will highlight your technical skills and reassure the interviewer that you can hit the ground running.
✨Communicate Clearly
As a strong communicator, you'll need to build effective working relationships. Practice articulating your thoughts clearly and concisely. During the interview, listen actively and respond thoughtfully to questions. This will showcase your interpersonal skills and ability to work well both independently and as part of a team.
✨Be Flexible and Positive
The job calls for a positive and flexible approach, so be sure to convey this during your interview. Share examples of how you've adapted to changing circumstances or taken on additional responsibilities in previous roles. This will demonstrate your willingness to contribute to the team and align with the values of St Helena Hospice.
