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- Tasks: Manage pupil admissions and ensure a smooth onboarding experience for new students.
- Company: St Gregory's Catholic School, a welcoming and supportive educational environment.
- Benefits: Competitive salary, pension, free parking, on-site gym, and sick pay.
- Why this job: Join a passionate team and make a real difference in students' lives.
- Qualifications: GCSE or equivalent required; experience in school admin preferred.
- Other info: Part-time role during term time with opportunities for professional growth.
The predicted salary is between 25252 - 29716 £ per year.
St Gregory's Catholic School is looking for a highly organised and personable Admissions Officer to join our school's administrative team. This is a key role managing all aspects of pupil admissions — from initial enquiries through to welcoming new students and families into our community. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to handle confidential information with professionalism. You will take pride in providing a warm and efficient service to parents, pupils, and partner schools, ensuring a smooth admissions and transition process for all. Experience working within a school or in an administrative role involving data management and customer service would be an advantage. Training will be provided on school systems and procedures.
Purpose of Job: To manage all aspects of student admissions, including Year 7 intake and in-year transfers, ensuring a smooth and professional process for applicants and families. To support the organisation of open events, experience days and transition activities.
Key duties and responsibilities:
- Admissions Administration: Manage the admissions process for Year 7 and in-year applicants in line with school and local authority policies. Record, rank and maintain waiting lists accurately, applying the published admissions criteria. Maintain and update student records on SIMS and ensure data accuracy for school census and reporting. Liaise with the KCC Admissions Team and other schools regarding new starters and leavers.
- Communication and Liaison: Handle enquiries from parents, carers, and external agencies by phone and email. Prepare and issue correspondence, offer letters, and parent information packs. Support transition communications with families to ensure a positive onboarding experience. Arrange meetings between prospective students, parents, and key school staff.
- Events and Transition Support: Assist with the planning and delivery of Open Mornings, Open Evenings, and Experience Days. Support the organisation of Year 6 transition events, including induction and first-day arrangements. Co-ordinate primary school liaison visits and maintain records of transition meetings. Attend key events, including two Open Evenings and one Saturday Open Day.
- Other Duties: Undertake other tasks reasonably requested by the line manager to support the smooth running of the school.
You are welcome to contact HR if you would like to visit the school before submitting an application. For ease of applying, we are happy to accept applications directly from Kent Teach. Should you be shortlisted for interview, additional information may be requested at that time.
Closing date for applications: Monday 24 November 2025
Interviews to be held on: TBC
Start date: ASAP
All applicants need to have the Right to Work in the UK to be considered for this role. This vacancy may close on or before the specified closing date depending on the volume of suitable applicants. If you are unsuccessful, we will contact you accordingly. St Gregory's is committed to safeguarding and promoting the welfare of children and this position is subject to satisfactory enhanced disclosure from the Disclosure and Barring Service. We are an equal opportunities employer.
Job Types: Part-time, Permanent
Pay: £25,252.00-£29,716.00 per year
Benefits: Canteen, Company pension, Free parking, On-site gym, On-site parking, Sick pay
Education: GCSE or equivalent (required)
Experience: school: 1 year (preferred)
Work authorisation: United Kingdom (required)
Work Location: In person
Application deadline: 24/11/2025
Admissions Assistant - School Term Time only + 10 non-pupils\' day (Total 40 weeks/year) employer: St Gregory's Catholic School Tunbridge Wells
Contact Detail:
St Gregory's Catholic School Tunbridge Wells Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admissions Assistant - School Term Time only + 10 non-pupils\' day (Total 40 weeks/year)
✨Tip Number 1
Get to know the school! Research St Gregory's Catholic School and its values. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or through school events. They can provide insider tips and might even put in a good word for you!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to admissions and customer service. Role-play with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Apply through our website! It’s the easiest way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team at St Gregory's right from the start!
We think you need these skills to ace Admissions Assistant - School Term Time only + 10 non-pupils\' day (Total 40 weeks/year)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Admissions Assistant role. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since this role involves a lot of interaction with parents and students, let your communication skills shine through in your written application. Use clear and friendly language to convey your enthusiasm for the position.
Attention to Detail is Key: Double-check your application for any typos or errors. We value attention to detail, especially when it comes to managing student records and correspondence. A polished application shows us you’re serious about the role!
Apply Through Our Website: For a smooth application process, we encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at St Gregory's Catholic School Tunbridge Wells
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Admissions Assistant role. Familiarise yourself with the key duties like managing admissions processes and liaising with parents. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Admissions Assistant, you'll be handling enquiries from parents and external agencies. Prepare examples of how you've effectively communicated in previous roles, whether through phone calls, emails, or face-to-face interactions. This will demonstrate your ability to provide a warm and efficient service.
✨Highlight Your Organisational Skills
This role requires strong attention to detail and organisation. Be ready to discuss how you've managed multiple tasks or projects simultaneously in the past. Use specific examples to illustrate your ability to maintain accurate records and manage waiting lists.
✨Prepare for Scenario Questions
Expect scenario-based questions during your interview. Think about how you would handle common situations, such as a parent inquiring about the admissions process or coordinating an open event. Practising these scenarios can help you respond thoughtfully and demonstrate your problem-solving skills.