Developmental Paediatric Secretary | St George's University Hospitals NHS Foundation Trust

• The medical secretary role is key to delivering an effective service to our patients. This role provides efficient and high quality secretarial and administrative support to consultants and their teams, working in close co-operation with staff and other health professionals. The medical secretary is an active and supportive member of the department’s administrative team.

To be responsible for the smooth running of the off site transcription service for the clinical team, within Trust targets. This will include the uploading of dictation and the downloading of completed correspondence within an appropriate time frame. In addition, the postholder must check all downloaded correspondence to ensure the patient demographics are correct, and the substance is accurate. After signature by the relevant clinician, all correspondence must be sent to the recipient in a timely manner and filed in the patients’ medical records as appropriate. It is expected that this process should be completed within 10 days (current standard).

· To identify the most appropriate layout of complex documents, e.g. reports, minutes of meetings, and to maintain an organised file management system.

· To produce other general correspondence, which may include distressing or emotional contents, e.g. discharge summaries, memoranda and miscellaneous reports as required, ensuring all correspondence meets Trust standards.

· To assist in the compilation of reports, audits, teaching materials, research papers and slides within agreed timeframes as required.

· To prioritise incoming correspondence, ensuring that it is promptly dealt with by the appropriate member of staff.

· To undertake photocopying as necessary.

• We expect all our staff to share the values that are important to the Trust,being Excellent, Kind, Responsible & Respectful,and behave in a way that reflect these.

• St George’sHealthcare NHS Trust is committed to safeguarding children and vulnerable adults and expects that all staff will share in this commitment. The Trust is clear that all staff have a responsibility to be aware of children and adult safeguarding policies and procedures and that each member of staff, clinical and non-clinical, will attend child or adult safeguarding training that is provided at an appropriate level to suit their role. The Trust has the additional expectation that all staff will be able to identify concerns and know what action to take.

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.