Part-time Prep School Secretary in Surrey

St Edmund's College Prep School is seeking a friendly, highly organised and professional Prep School Secretary to join our welcoming Prep School team. As the first point of contact for pupils, parents and visitors, you will play a vital role in the smooth day-to-day running of the Prep School, providing an efficient and professional administrative and secretarial service while maintaining excellent relationships with families and colleagues.

The successful candidate will:

• Provide a warm and professional reception for pupils, parents and visitors.
• Manage telephone and email enquiries and provide comprehensive administrative support to the Headmaster and Prep School staff.
• Prepare correspondence, reports, newsletters and other school documentation.
• Maintain accurate electronic and paper records.
• Coordinate meetings and appointments, including with parents and external professionals.
• Support Prep School admissions administration and occasionally assist with tours for prospective families.
• Liaise with College departments including catering, transport, grounds and finance.
• Administer Nursery Grant Funding processes.
• Assist with pupil welfare, visitor management and security procedures.
• Support safeguarding procedures and contribute to maintaining a safe environment for all pupils.

You will be:

• An excellent administrator with outstanding organisational skills and attention to detail.
• A confident communicator with a warm, approachable manner.
• Able to manage a varied workload and prioritise effectively.
• Proficient in Microsoft Office and comfortable working with school management systems.
• Calm, professional and able to always maintain confidentiality.
• Experienced in an administrative or school office environment (desirable).

Why Join St Edmund's:

St Edmund's College is a thriving independent school with a strong sense of community and a commitment to providing an outstanding education in a caring, supportive environment. This is an excellent opportunity to become part of a dedicated team where your contribution will make a real difference to the daily life of the Prep School.

Whilst not in a teaching role, as a Prep School Secretary you will be working on a regular basis in a school in a role which gives opportunity for contact with children. As such, you will be in regulated activity and an enhanced DBS check (which includes children's barred list information) will be required in advance of appointment. Safeguarding and promoting the welfare of children is everyone's responsibility. As with all College staff members, you will therefore be responsible for providing a safe environment in which children can learn.

If you would like to apply, please complete an application form by the closing date. Closing date for applications when all forms must be received by HR is: 11.45am on Friday 31st July 2026. Interviews to take place: 4th or 5th August 2026. Telephone: 01920 824335.

The College is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Candidates will be required to undergo relevant Safeguarding Checks. We will seek references on short-listed candidates that will include questions about past disciplinary actions or allegations in relation to behaviour with children and may approach previous employers for information to verify particular experience or qualifications before interview. This role is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.