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- Tasks: Coordinate facilities services, manage maintenance tasks, and support operational excellence.
- Company: Join the friendly and dynamic St Edmund’s College community.
- Benefits: Enjoy 25 days holiday, free parking, and discounts at local shops.
- Why this job: Be a key player in enhancing campus life and making a real impact.
- Qualifications: Experience in administration, strong organisational skills, and knowledge of compliance.
- Other info: Flexible environment with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
St Edmund’s College is seeking a highly organised and proactive Facilities Administrator to join the Bursary team. Reporting to the Head of Facilities and Accommodation, you will play a key role in ensuring the smooth and efficient running of the College’s facilities services.
This role is central to the coordination of maintenance tasks, compliance monitoring, record-keeping, and communication with staff, contractors, and College stakeholders. It is a varied position, ideal for someone who thrives in a busy environment and enjoys problem-solving, organisation, and supporting operational excellence.
Responsibilities
- Act as the first point of contact for facilities queries, logging and tracking requests through the College Maintenance System.
- Manage diaries, booking systems, and compliance records for inspections, events, and audits.
- Coordinate maintenance schedules and contractor visits, ensuring accurate records and compliance documents are maintained.
- Support health, safety, fire safety, and risk assessment compliance by updating registers, scheduling inspections, and filing records.
- Prepare reports, spreadsheets, quotations, and updates for management.
- Provide day-to-day administrative support including handling calls, emails, and documentation.
- Assist with procurement, placing orders, and monitoring budgets where required.
- Liaise with colleagues across the College to support smooth day-to-day operations.
- Recommend and support improvements in facilities processes and services.
- Adhere to Health & Safety policies and contribute to continuous improvement across the department.
- Undertake ad hoc duties as required.
About You
- Experience in an administrative or facilities support role.
- Strong organisational and record-keeping skills.
- Knowledge of Health & Safety and Fire Safety compliance requirements.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and maintenance/helpdesk systems.
- Experience in a higher education or College environment.
- Familiarity with building maintenance processes.
- Basic understanding of procurement and budget tracking.
Skills
- Strong interpersonal skills with the ability to work with a wide range of people.
- Ability to prioritise workload and work independently.
- Attention to detail and accuracy in record-keeping.
- Customer-focused approach with problem-solving ability.
- Flexible and adaptable, able to respond to changing needs.
Benefits
- Working daily allowance for food and drinks*
- Free car parking (where available)
- 25 days holiday plus bank holidays (increasing with length of service)
- Discounts at restaurants, shops & more
- Death in service
- Access to LinkedIn Learning & Business Disability Forum
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.
How to apply
Please send your cover letter and cv to the HR Team at hr@st-edmunds.cam.ac.uk:
Closing date for completed applications: Sunday 5th October 2025.
If you have informal enquiries about the post, please email Head of Facilities and Accommodation, Janusz Dudzic at jd520@cam.ac.uk.
In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: http://www.stedmunds.cam.ac.uk/data-protection
Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references.
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Facilities Administrator employer: St Edmund's College, University of Cambridge
Contact Detail:
St Edmund's College, University of Cambridge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Get to know the College! Research St Edmund’s College and its facilities. Understanding their values and operations will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Facilities Administrator role. This insider info can give you a leg up!
✨Tip Number 3
Prepare for the interview by practising common questions related to facilities management and administration. Think about how your skills align with the job description, especially around organisation and compliance. We want to see you shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the St Edmund’s College community. Let’s get you that interview!
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Facilities Administrator role. Highlight your organisational skills and experience in facilities support, showing us why you're the perfect fit for our team at St Edmund’s College.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, emphasise your excellent written and verbal communication skills. Give examples of how you've effectively communicated in previous roles to solve problems or coordinate tasks.
Highlight Relevant Experience: Don’t forget to mention any experience you have in administrative roles or facilities management. We want to see how your background aligns with the responsibilities listed in the job description, so be specific!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Good luck!
How to prepare for a job interview at St Edmund's College, University of Cambridge
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Administrator. Familiarise yourself with maintenance systems, compliance requirements, and the specific needs of St Edmund’s College. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisation Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accurate records, as these are crucial for the position.
✨Communicate Clearly
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked about how you would handle facilities queries or liaise with contractors, so think through your responses and consider using the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Be Ready to Problem-Solve
Expect some scenario-based questions that test your problem-solving skills. Think of situations where you've had to troubleshoot issues or improve processes in a busy environment. Highlight your customer-focused approach and adaptability, as these traits will resonate well with the interviewers.
