At a Glance
- Tasks: Manage the Purchase Ledger and support financial operations in a dynamic college environment.
- Company: Join St Edmund’s College, a friendly and inclusive part of the University of Cambridge.
- Benefits: Enjoy competitive pay, free parking, discounts, and 25 days holiday plus bank holidays.
- Other info: Flexible part-time hours with opportunities for professional growth.
- Why this job: Be part of a vibrant community while gaining valuable finance experience.
- Qualifications: Experience in finance administration and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Contract type: Part-Time 25-30 hours per week
Location: Cambridge, St Edmunds College
St Edmund’s College is seeking an organised and detail-oriented Purchase Ledger Administrator with experience in finance administration to join our Finance Office. In this role you will be responsible for the Purchase Ledger while supporting the work of the Management Accountant and playing an important part in implementing a new accounts payable system.
Key duties and responsibilities
- Responsible for all aspects of running the Purchase Ledger.
- Inputting all approved invoices using correct supplier and nominal codes, including expenses and credit card payments.
- Responsible for Council Tax payments, liaising with the Accommodation Team to follow up on discrepancies.
- Reconcile suppliers’ statements to the purchase ledger records.
- Prepare and process fortnightly supplier payment runs and other regular and ad hoc payments.
- Communicating with Budget Holders for approvals and other reporting, working with them to ensure that the new system is used to maximum benefit.
- Assisting the Management Accountant or College Accountant with cost analysis and related data.
- Co-ordinating the collection of utilities meter readings by the maintenance team, ensuring invoices are correct.
- Maintain fixed asset registers and supporting documentation.
Experience required:
- Experience within finance administration or similar role.
- GCSEs or equivalent.
- Knowledge and understanding of financial management systems and procedures.
- Good working knowledge of MS products (Excel/Word/Outlook).
- Always understands and maintains confidentiality.
- Works well within a small team, motivates and supports colleagues.
- Works methodically and to a high degree of accuracy and numeracy.
- Excellent communications skills, both oral and written.
- Actively advocates and displays College values – open minded, integrity & inclusivity.
- Builds and maintains strong stakeholder relationships, able to adapt working style to work respectfully and co-operatively with a wide range of people from different backgrounds, and is politically and diplomatically aware.
- Has a proactive approach, requiring minimum supervision.
- Experience with University/College environment.
- Experience with Purchase Order systems.
- Experience with Purchase Ledger.
- Experience with Sage Intacct or other Sage products.
As well as a great salary and friendly team you will also receive:
- Working daily allowance for food and drinks.
- Free car parking (where available).
- 25 days holiday plus bank holidays (increasing with length of service).
- Discounts at restaurants, shops & more.
- Death in service.
- Access to LinkedIn Learning & Business Disability Forum.
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research. The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.
How to apply
Please send your cover letter and CV to the HR Team at hr@st-edmunds.cam.ac.uk. Closing date for completed applications: Sunday 19th April. Interviews may be held throughout the period that the advert is live and may continue after the closing date. If you have informal enquiries about the post, please email the Management Accountant at management.accountant@st-edmunds.cam.ac.uk.
In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: Data Protection Policy.
Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references.
Purchase Ledger Administrator in Cambridge employer: St Edmund's College, University of Cambridge
St Edmund’s College, University of Cambridge, is an exceptional employer that values flexibility and work-life balance, offering a hybrid working model that allows for up to two days of remote work each week. With a supportive finance team and opportunities for professional growth within a prestigious academic environment, employees can thrive while contributing to the financial well-being of students. The college fosters a collaborative culture where every team member's input is valued, making it a rewarding place to build a career.
Contact Details:
St Edmund's College, University of Cambridge Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Administrator in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections in finance or education sectors. Let them know you're on the lookout for a Purchase Ledger Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of financial management systems and procedures. Be ready to discuss how you can implement a new accounts payable system effectively. Show them you’re the detail-oriented candidate they need!
✨Tip Number 3
Don’t forget to showcase your communication skills! Whether it’s during an interview or networking event, be clear and confident when discussing your experience with suppliers and budget holders. It’s all about building those strong stakeholder relationships!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find more opportunities that match your skills and interests. Let’s get you that Purchase Ledger Administrator role at St Edmund’s College!
We think you need these skills to ace Purchase Ledger Administrator in Cambridge
Some tips for your application 🫡
Tailor Your Cover Letter:Make sure to customise your cover letter for the Purchase Ledger Administrator role. Highlight your experience in finance administration and how it aligns with the responsibilities mentioned in the job description. We want to see your personality shine through!
Showcase Your Skills:In your CV, emphasise your skills related to financial management systems and MS products. Mention any experience you have with Purchase Order systems or Sage products, as these are key for this role. We love seeing relevant skills front and centre!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we’re looking for detail-oriented candidates, so clarity is key!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way to ensure it gets to the right people. Plus, it shows you’re keen on joining our friendly team at St Edmund’s College!
How to prepare for a job interview at St Edmund's College, University of Cambridge
✨Know Your Numbers
As a Purchase Ledger Administrator, you'll be dealing with financial data daily. Brush up on your knowledge of financial management systems and procedures, especially if you have experience with Sage Intacct or similar products. Be ready to discuss how you've used these tools in past roles.
✨Showcase Your Attention to Detail
This role requires a high degree of accuracy and numeracy. Prepare examples from your previous work where your attention to detail made a difference, whether it was reconciling statements or processing payments. Highlighting these experiences will show that you understand the importance of precision in finance administration.
✨Communicate Effectively
Excellent communication skills are key for this position. Think about times when you've had to liaise with budget holders or resolve discrepancies. Practise articulating these experiences clearly, as strong stakeholder relationships are crucial in this role.
✨Embrace the College Values
St Edmund’s College values inclusivity, integrity, and open-mindedness. Familiarise yourself with these values and think about how you can demonstrate them during your interview. Share examples of how you've worked collaboratively in diverse teams or supported colleagues in achieving common goals.
