Graduate Assistant (Fixed Term for 2026/2027 Academic Year) in Oxford

This role is a perfect opportunity for a recent graduate looking to gain experience working with young people. It is a multi-faceted role within a busy international boarding school which will allow the right candidate to develop key professional skills and gain valuable work experience. The role will involve assisting in various capacities, and in various departments, around the college as needed and according to interest and ability. A large proportion of the role will be focused on looking after students in the boarding houses, as well as contributing to the wider pastoral, boarding and academic life of the College as necessary. The principal purpose of this role is to assist the college in providing an environment in which students flourish, feel safe and secure, and fully engage with College life. You will assist the Vice Principal Pastoral and work closely with other staff in various areas of responsibility who maintain direct accountability for students and administrative tasks. You will also provide for the safety, good discipline and physical, academic, and pastoral wellbeing of all students in the College and Houses. You will be expected to operate effectively as a communicator, an administrator and as a team member.

Key Responsibilities

• Boarding Duties

• To work with the other boarding staff to create a warm and friendly atmosphere within boarding, fostering a happy community spirit.
• To help students learn the routines of the boarding house and assist with any problems.
• To bring any concerns about the well-being of students to the attention of the Senior House Parent/House Parent/Summer Welfare Manager.
• To support, help, induct and act as a positive role model to all students.
• To participate in the rota to ensure the boarders are suitably supervised.
• To uphold the rules of the House and pass on breaches of the rules to the Senior House Parent/ House Parent/ Summer Welfare Manager.
• To participate in the weekday, evening, weekend and overnight duty rota.
• Duties will include supervising a group of students, helping with Supervised Study sessions, bedtimes, weekend trips and activities, and providing overnight staff cover in the boarding house.
• To be actively engaged with students when on duty.
• To provide mentoring opportunities for all students as necessary and appropriate.

• To provide support in the administrative function of the College, which may include duties in some or all of the following departments and teams:
• Admissions Office

• To gain knowledge of the full range of courses available across the college.
• To provide administrative admissions support by taking enquiries by email, telephone and in person. This will involve supporting clients throughout the registration process: responding to enquiries, monitoring or inputting student data, invoicing, sending joining and visa documents, advising on transfers, taking payments etc.

• To undertake various marketing activities as directed by the Marketing and Communications Manager to support the marketing team at busy times.

• To undertake various administrative duties and responsibilities as needed throughout the year and liaise with the relevant members of the team.
• To undertake various marketing activities as directed by the Head of Careers to support the careers / university guidance team.

• To liaise with the school nurse to ensure that appropriate medical and first aid care are administered to students.
• To be ’on call’ at agreed times when you may be asked to escort students to emergency medical appointments.
• To be trained in the administration of medication and to dispense non-prescription medication as required.
• To attend meetings and major college events as required.

While every effort has been made to describe the main duties and responsibilities of the post, each individual task necessary for the successful performance of the role may not be specifically identified. The Graduate Assistant may therefore be required to undertake other tasks and duties that are commensurate with the grade and nature of the role and/or in the reasonable discretion of the College.

How to Apply

Full details of the role, salary, benefits and information on how to apply can be found on our website: www.stclares.ac.uk/contact-us/recruitment-and-careers. Applications must be made using the College’s standard application form. CVs will only be accepted if accompanied by a St Clare’s application form. Applications should be submitted by email to recruitment@stclares.ac.uk by 9am Friday 13 March 2026.