At a Glance
- Tasks: Welcome visitors, answer calls, and assist with admin tasks in a busy school office.
- Company: All Saints Catholic Voluntary Academy, a thriving and inclusive educational community.
- Benefits: Competitive salary, supportive environment, and opportunities for professional development.
- Other info: Flexible hours with a commitment to safeguarding and diversity.
- Why this job: Join a passionate team and make a positive impact on students' lives every day.
- Qualifications: Strong interpersonal skills, good phone manner, and basic IT skills.
The predicted salary is between 14068 - 14291 £ per year.
Granville Road, Sheffield, S2 2RJ
Tel: 0114 2724851
Email: enquiries@allsaints.sheffield.sch.uk
Website: www.allsaints.sheffield.sch.uk
Closing Date: Sunday 30 November 2025
Hours: 22.5 hours per week for 41 weeks per year (Wednesday, Thursday, Friday 8.00 am to 4.00 pm)
Contract: Permanent
Salary: Grade 3 Scale Points 5 to 6 (£25,583 – £25,989) pro rata. Actual Salary £14,068 – £14,291 with no previous service.
Start Date: 1 January 2025 or as soon as possible after this date
All Saints is a highly successful, oversubscribed, 11‑18 Catholic Voluntary Academy within the St Clare CMAT. At the last OFSTED inspection in October 2023 the school remained Good. As a wholly inclusive school community we share a clear and ambitious vision for high quality education for all. Staff at all career stages are supported to access innovative and research‑led CPD and there is a culture of continuous development.
About the Role
The school would like to appoint someone to work in our busy school office, primarily on the school’s reception, warmly welcoming visitors to both All Saints and Seven Hills Schools (the schools are co‑located on one site) and answering the telephone to parents and external agencies. There is also pupil contact, helping with individual queries. The role will also include some administrative work for a variety of functional areas in the school.
Key Responsibilities
- Work in the reception area; greet and assist visitors and staff.
- Answer telephone calls with a professional and friendly manner.
- Provide assistance to pupils and respond to individual queries.
- Undertake administrative duties across various school functions.
- Use the school’s IT systems and receive training on specific software.
Key Requirements & Skills
- Approachability; excellent interpersonal skills.
- Good telephone manner.
- Problem‑solving ability.
- IT skills; training in the specific software used by the school will be provided.
If you would like to discuss the role further please contact Jo Thorpe by email at j.thorpe@allsaints.sheffield.sch.uk or by calling the school on 0114 2724851.
Safeguarding Statement
All Saints is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.
Equality & Diversity
We are committed to fairness and social justice and welcome applications from everyone. We value our diverse workforce and aim to work together to make the most of our differences.
Application Process
All information required for an application is available on the school website: www.allsaints.sheffield.sch.uk/vacancies. Applications on any other form and CVs will not be considered. Please return your application form, consent to obtain references form and recruitment monitoring form (optional) to Jo Thorpe, PA to the Headteacher, by email to j.thorpe@allsaints.sheffield.sch.uk or by post to the school address.
Receptionist / Admin Officer in Sheffield employer: St. Clare Catholic Multi Academy Trust
All Saints is an exceptional employer, offering a supportive and inclusive work environment where staff are encouraged to grow through innovative, research-led professional development. Located in the vibrant community of Sheffield, our school prioritises the well-being of both students and staff, fostering a culture of collaboration and continuous improvement. With a commitment to safeguarding and promoting welfare, we welcome diverse applicants who share our vision for high-quality education.
Contact Details:
St. Clare Catholic Multi Academy Trust Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist / Admin Officer in Sheffield
✨Tip Number 1
Get to know the school! Before your interview, check out All Saints' website and social media. Familiarising yourself with their values and recent news will help you connect during your chat.
✨Tip Number 2
Practice makes perfect! Role-play common receptionist scenarios with a friend. This will boost your confidence in handling queries and give you a chance to showcase your friendly manner.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can set the right tone for your interview.
✨Tip Number 4
Follow up! After your interview, send a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great way to reiterate your interest!
We think you need these skills to ace Receptionist / Admin Officer in Sheffield
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, take a good look at the job description. We want to see how your skills and experiences match what they're looking for, so make sure you highlight those in your application!
Be Professional but Friendly:Since this role involves greeting visitors and answering calls, it's important to convey a friendly yet professional tone in your written application. Show off your interpersonal skills right from the start!
Tailor Your Cover Letter:Your cover letter is your chance to shine! Make it specific to the role by mentioning why you're excited about working at All Saints and how you can contribute to their inclusive school community.
Apply Through the Website:Don't forget to submit your application through the school's website as specified. We recommend following the instructions closely to ensure your application is considered!
How to prepare for a job interview at St. Clare Catholic Multi Academy Trust
✨Know the School's Values
Before your interview, take some time to research All Saints and its mission. Understanding their commitment to inclusivity and high-quality education will help you align your answers with their values, showing that you're a great fit for their team.
✨Practice Your Telephone Etiquette
Since you'll be answering calls as part of the role, practice speaking clearly and warmly over the phone. You might even want to role-play with a friend to get comfortable with handling different types of inquiries, ensuring you come across as professional and approachable.
✨Prepare for Common Questions
Think about the key responsibilities listed in the job description and prepare answers for common interview questions related to them. For instance, be ready to discuss how you would handle a difficult visitor or manage multiple tasks at once, showcasing your problem-solving skills.
✨Show Off Your IT Skills
While specific software training will be provided, it's beneficial to highlight any relevant IT skills you already possess. Familiarise yourself with common school administrative software or general office tools, so you can confidently discuss your ability to learn and adapt during the interview.
