Governance Administrator and Executive Assistant in Birmingham

Could you use your organisational skills to help make a lasting difference to young people facing homelessness? At St Basils, every role plays a part in changing lives. For over 50 years, we have been supporting young people who are homeless or at risk of homelessness, helping them find stability, build confidence and move towards a positive future. Behind every young person we support is a dedicated team of colleagues working together to make that happen.

We are looking for a highly organised, proactive and detail-focused Governance Administrator and Executive Assistant to join our Governance team at our Birmingham Head Office. This is an opportunity to play a vital role in supporting the effective running of our charity. You will help ensure our Board of Trustees, Committees and Executive Team have the information, processes and support they need to make effective decisions and continue delivering the best possible services for young people. You will be someone who takes pride in getting things right, enjoys working with people at all levels and understands the importance of good governance, confidentiality and professional administration. Your work will directly support the systems and structures that allow St Basils to continue preventing youth homelessness and helping thousands of young people every year.

About the role

Reporting to the Governance & Regulations Manager, you will provide a high-quality governance and secretariat service to the Board of Directors/Trustees, Committees and Youth Advisory Board, ensuring St Basils continues to meet the requirements of the Charity Commission, Regulator of Social Housing and Companies House. You will also provide professional executive support to the Governance & Regulations Manager and Executive Team, particularly the Chief Executive, helping to ensure effective governance, administration and decision-making processes across the organisation. This is a varied and rewarding role where no two days are the same. You will be involved in supporting important meetings, maintaining governance records, coordinating key organisational activities and helping colleagues across St Basils work effectively.

What makes this role rewarding?

• By joining St Basils, you will be part of a charity with a clear purpose, helping young people avoid and overcome homelessness.
• Play an important role in ensuring the organisation is well-governed, accountable and able to continue making a difference.
• Work alongside passionate colleagues who are committed to improving young people’s futures.
• Be part of a psychologically informed organisation that values learning, reflection and understanding.

Key responsibilities:

• Meeting Management
  • Support the collation and distribution of Board, Committee and Senior Leadership Team (SLT) meeting papers within agreed timescales.
  • Assist with the preparation of agendas with relevant colleagues and meeting Chairs.
  • Produce accurate minutes of Board, Committee and SLT meetings and monitor agreed actions.
  • Maintain action logs and support follow-up activity.
  • Support with minutes and administration for other meetings, including Youth Advisory Board, Employee Council and Managers’ meetings.
  • Coordinate annual meeting schedules and arrange both in-person and virtual meetings.
• Board Governance
  • Support Board appraisal processes and Board development activities.
  • Assist with Board recruitment, induction and ongoing support.
  • Maintain Board skills assessments and training records.
  • Support Board compliance with mandatory training requirements.
  • Coordinate the Board Annual Away Day and Active Learning programme.
  • Maintain governance registers including Declarations of Interest, Gifts and Hospitality.
  • Support the planning and administration of the Annual General Meeting.
• Executive Support
  • Provide professional administrative support to the Executive Team, particularly the Chief Executive.
  • Assist with diary coordination, meeting arrangements and administration.
  • Prepare reports, presentations, correspondence and meeting documents.
  • Support internal and external meetings, events and stakeholder engagement.
  • Handle sensitive information with professionalism, confidentiality and discretion.
• Other responsibilities
  • Support compliance with Data Protection legislation and information governance processes.
  • Maintain contract and governance records.
  • Support the Company Secretary with key governance documentation.
  • Maintain effective filing systems and ensure information is securely stored.
  • Provide support across the Governance team when required.

You’ll bring:

• Excellent organisational skills, with the ability to manage multiple priorities, meet deadlines and keep things running smoothly.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• Experience of providing administrative support, ideally within a busy professional environment.
• Confidence communicating with people at all levels, including senior leaders, Board members, colleagues and external partners.
• The ability to prepare clear, professional documents, reports, presentations and meeting papers.
• Experience of supporting meetings, including preparing agendas, taking accurate minutes and following up actions.
• The ability to handle confidential and sensitive information with discretion and professionalism.
• Strong IT skills, including confidence using Microsoft Office applications such as Word, Excel, PowerPoint, Outlook and Teams.
• A proactive approach, with the ability to identify what needs to be done and take ownership.
• A commitment to equality, diversity and inclusion and a desire to contribute positively to St Basils’ culture and values.

You don’t need to have worked in homelessness or charity governance before — what matters most is your ability to organise, support others and use your skills to help an organisation that makes a real difference.

About St Basils

St Basils is a psychologically informed organisation, committed to understanding the experiences and challenges faced by young people affected by homelessness. We invest in our people through training, reflective practice and support, helping colleagues develop the skills they need to make a positive difference. Every member of staff contributes to our vital work, whether directly supporting young people or helping create the strong foundations that enable our services to succeed.