People Assistant in Leeds

Job Overview

Join Our Team: People Assistant

Full time, 37.5 hours per week

Part time and job sharing may be considered

£24,936 per annum – rising to £25,250 after 6 months and pending a new pay uplift

Are you passionate about supporting others and creating a positive workplace? We are looking for a warm, approachable People Assistant to join us. As a friendly ambassador for our People team, you will build meaningful relationships across our business and support our amazing colleagues every single day.

How You Will Make a Difference

• Supporting Our People: Offer kind, clear advice to colleagues and managers on general HR queries.
• Guiding with Care: Help managers navigate challenging moments with thoughtful, person-centred guidance.
• Celebrating Life Events: Carefully craft and maintain documentation for all key employee milestones.
• An Eye for Detail: Maintain important system data ensuring all Right to Work, NMC Pin’s and DBS checks are up to date and compliant to legislation.
• Creative Projects: Dive into exciting team activities and ad-hoc projects to improve our workplace.
• Full People Team Experience: Working closely with colleagues in L&D and Recruitment, you will learn additional skills to understand the full People journey.

Who You Are

You genuinely care about people and love to help. You are an excellent listener, a supportive partner to our managers, and someone who thrives on teamwork. Want to be part of a team that truly puts people first?

Main duties of the job

To work in partnership with colleagues, Managers and the wider People team to provide high quality comprehensive support across all aspects of the employee life cycle. To participate fully in the projects and activities of the People team.

Working for our organisation

St. Anne's wants to reward its employees for their hard work. Employee benefits include:

• Rising annual leave each year to a maximum of 33 days (including statutory holidays)
• 24 Hour Employee Assistance Programme
• Continuous opportunities for ongoing training and career development
• Cycle To Work scheme
• Refer A Friend recruitment initiative
• Flexible working opportunities (where applicable) upon successful completion of probation period
• Group Personal Pension Scheme
• Discounted income protection scheme
• Free car parking at most services
• Free life assurance cover

Detailed Job Description And Main Responsibilities

• Stakeholder Engagement: As an ambassador for the people team, actively build positive and professional relationships across the business with all colleagues and managers.
• Employee Relations: Assist with Employee Relations including resolving queries and addressing concerns including Terms and Conditions. Providing general HR advice and guidance to colleagues and managers. Escalating more complex queries as appropriate.
• Challenging Moments: Work closely with the people team to pro-actively deliver person centred guidance to managers in the full range of employee issues.
• Life Events: Collating, drafting and maintaining appropriate documentation for employee processes and ensuring accurate maintained employee records.
• Performance Management: Signposting managers and teams to the relevant support, maintaining and drafting appropriate documentation.
• Data-Driven Insights: Maintain up to date data and conduct regular analysis to provide accurate MI data to the wider People team to support decision making.
• Service Delivery: Deliver a consultancy style People service to business areas as required, ensuring service level agreements are met, systems are maintained and that the required standards of service and performance and continuous improvement are demonstrated at all times.
• Recruitment: Provide administrative support for recruitment, onboarding and offboarding process. Analysing exit interviews and managing the provision of references.
• L&D: Management of the mailbox to support co-ordination and scheduling of training sessions and workshops. Providing general L&D advice and guidance to colleagues and managers. Updating and Maintaining the LMS and Workforce Development Fund.
• HR: To support the employee life cycle processes across HR such as: special leave, DBS, Nurse Pins, right to work, hours changes, increments, annual leave and probation.
• Projects: To undertake ad-hoc project works across the People team and participate in working groups on specific topics as appropriate.

Person specification

Experience

Essential criteria: Experience of Microsoft Office packages, including Word, Outlook, Excel and ability to use more advanced functions

Desirable criteria: The experience to deliver the role, with or without qualifications, applying people policies and processes in a large, complex organisation. A background in People Administrative processes or an ability to transfer previous administrative experience.

St. Anne’s is working to actively promote equality, diversity and inclusion. We want people from underrepresented groups such as disabled, black and ethnic minority, Lesbian, Gay, Bi, Trans, and non-binary (LGBTQ+) communities to apply for all our roles. St. Anne's is a Disability Confident employer. We are actively working to recruit and retain people with disabilities and long-term health conditions into our work force. If you are an applicant who has a disability, you will be offered an interview if you meet the essential criteria for the job. Please contact recruitment on 0113 243 5151 opt 5 if you require any reasonable adjustments.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.