At a Glance
- Tasks: Provide essential admin support and manage schedules in a vibrant educational environment.
- Company: Join St Aloysius' College, a welcoming and inclusive community in Glasgow.
- Benefits: Flexible part-time hours, access to gym facilities, and a focus on staff wellbeing.
- Other info: Opportunity for career growth and involvement in college events.
- Why this job: Make a real difference in the lives of students and staff while developing your skills.
- Qualifications: Administrative experience, strong interpersonal skills, and proficiency in MS Office required.
The predicted salary is between 25441 - 25441 £ per year.
£25,441 (pro rata) Part Time (2 - 3 days per week) Fixed Term to June 2027
The Opportunity
In this interesting and varied role, you'll be an integral member of the central administrative team, providing comprehensive administrative and secretarial support to all academic and non-academic departments. We are flexible with regards to the number of days (2 - 3), ideally looking to fill a full year vacancy, but will consider Term Time working.
How you will make an impact
- Updating and maintaining accurate information on College databases
- Managing multiple schedules, calendars and email inboxes
- Assisting in the preparation of materials for meetings and events
- Providing reception cover as the first point of contact, creating a professional, informed and welcoming atmosphere
What We Offer
Based in the heart of Glasgow's City Centre with easy access to transport links, the College offers an inclusive culture based on integrity, respect and personal excellence in making a difference in the lives of its pupils, parents and staff alike. As part of the St Aloysius' family you will be working for an open and flexible employer. We are committed to safeguarding and promoting the welfare of our children and young people and all staff share this commitment. We provide staff access to our multi gym suite and have a genuine commitment to staff wellbeing.
What you need to succeed
- Ideally educated to Higher level
- Proven administrative experience, preferably within an educational or public sector environment
- Excellent interpersonal skills and attention to detail
- Highly organised with the ability to multi-task, prioritise and work to tight deadlines
- Ability to work collaboratively and build effective working relationships at all levels
- Sound experience in MS Office packages including Word, Excel, Power Point and databases
The post holder will be expected to assist at College events as required which may be out of hours. St Aloysius' College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will be required to undertake appropriate pre-employment checks including PVG checks. All appointments are subject to satisfactory references. We reserve the right to interview and appoint prior to the closing date.
Clerical Assistant P/T - 475350 in Glasgow employer: St Aloysius College
St Aloysius' College is an exceptional employer located in the vibrant heart of Glasgow, offering a supportive and inclusive work culture that prioritises integrity, respect, and personal excellence. With flexible working arrangements and a strong commitment to staff wellbeing, including access to a multi-gym suite, employees are encouraged to thrive both personally and professionally. Join our dedicated team and make a meaningful impact in the lives of our pupils and community while enjoying opportunities for growth and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Assistant P/T - 475350 in Glasgow
✨Tip Number 1
Get to know the company! Research St Aloysius' College and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral, which can boost your chances of landing that job.
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills in organisation and multitasking can shine through. We want you to feel confident and ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the St Aloysius' family. Let’s get you that clerical assistant role!
We think you need these skills to ace Clerical Assistant P/T - 475350 in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Clerical Assistant role. Highlight your administrative experience and any relevant skills, especially those mentioned in the job description like MS Office proficiency and attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed, like managing schedules or providing reception cover.
Showcase Your Interpersonal Skills:Since this role involves interacting with staff, visitors, and parents, make sure to highlight your interpersonal skills. Share examples of how you've built effective working relationships in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining the St Aloysius' family!
How to prepare for a job interview at St Aloysius College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clerical Assistant. Familiarise yourself with tasks like managing schedules, maintaining databases, and providing reception cover. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or tight deadlines. Be ready to discuss how you prioritise your workload and keep everything on track.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with MS Office packages, especially Word, Excel, and PowerPoint. If you have experience with databases, be prepared to talk about it. You might even want to bring up specific projects where you used these tools effectively.
✨Be Personable and Professional
As the first point of contact for visitors and staff, it's crucial to convey a welcoming attitude. Practice your communication skills and think about how you can create a positive atmosphere. Remember, they’re looking for someone who can build effective relationships at all levels!
