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- Tasks: Support the Company Secretary with meetings, governance advice, and statutory compliance.
- Company: Join a dynamic team in Southampton focused on governance and compliance.
- Benefits: Enjoy a hybrid work model and gain valuable experience in a supportive environment.
- Why this job: Be part of impactful projects and enhance your skills in a reputable organisation.
- Qualifications: 2+ years in governance roles; Company Secretary qualification is a plus.
- Other info: Maternity contract with flexible start date before August 2025.
The predicted salary is between 36000 - 60000 £ per year.
Maternity contract Southampton Hybrid
Role responsibilities:
- Supporting the Company Secretary by attending meetings
- Drafting and/or reviewing minutes and following up on key action points
- Providing timely governance advice when required
- Statutory compliance – responsible for ensuring the maintenance of statutory records and registers for entities
- Ensuring the timely submission of statutory filings including to Companies House and anywhere else required
- Assisting in the production and approval of the Annual Report and Accounts
- Maintain the annual governance and compliance calendar.
- Assisting and advising the Chair, Chief Executive and the Executive Team on company secretarial-related matters.
- Supporting key Company Secretary projects such as a Governance Review and external board evaluation
- Assisting with the Annual General Meeting (AGM) and the delivery of charity and subsidiary company meetings and associated procedural requirements in line with good governance.
- Assisting in the maintenance of governing documents recommending changes as necessary to reflect changing strategic, legal and best practice requirements.
Role requirements:
- Able to start a new role before the start of August 2025
- Qualified Company Secretary (desirable)
- 2+ years of experience in a governance or company secretarial role
For more information, please apply or contact me directly. Poppy.Taylor@ssq.com / 07534087340
Contact Detail:
SSQ Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary
✨Tip Number 1
Familiarise yourself with the key responsibilities of an Assistant Company Secretary. Understanding the nuances of statutory compliance and governance will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the governance and company secretarial field. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to opportunities.
✨Tip Number 3
Stay updated on the latest changes in company law and governance best practices. This will not only enhance your expertise but also show potential employers that you are proactive and committed to your professional development.
✨Tip Number 4
Prepare for the interview by thinking about how your previous experience aligns with the specific tasks mentioned in the job description. Be ready to discuss examples of how you've successfully managed governance projects or statutory compliance in the past.
We think you need these skills to ace Assistant Company Secretary
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Assistant Company Secretary position. Tailor your application to highlight relevant experience and skills that align with these duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in governance or company secretarial roles. Provide specific examples of how you've supported governance processes, drafted minutes, or ensured statutory compliance.
Showcase Your Skills: Demonstrate your organisational skills and attention to detail in your application. Mention any experience you have with statutory filings, maintaining records, or advising senior management on governance matters.
Personalise Your Cover Letter: Craft a compelling cover letter that not only outlines your qualifications but also expresses your enthusiasm for the role. Mention why you are interested in working with this particular company and how you can contribute to their governance objectives.
How to prepare for a job interview at SSQ
✨Know Your Governance Basics
Brush up on your knowledge of governance principles and statutory compliance. Be prepared to discuss how you have ensured compliance in previous roles, as this will demonstrate your understanding of the responsibilities associated with the Assistant Company Secretary position.
✨Showcase Your Minute-Taking Skills
Since drafting and reviewing minutes is a key part of the role, be ready to provide examples of your experience in this area. You might even want to bring a sample of minutes you've taken in the past to showcase your attention to detail and clarity in communication.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills in governance situations. Think about challenges you've faced in previous roles and how you resolved them, particularly in relation to statutory filings or governance advice.
✨Understand the Company’s Strategic Goals
Research the company’s mission, values, and recent developments. Being able to align your answers with their strategic goals will show that you are not only interested in the role but also invested in the company's success.