At a Glance
- Tasks: Coordinate with suppliers and manage product data in SAP and Lynx for seamless operations.
- Company: Join a leading company in the food service sector with a focus on innovation.
- Benefits: Enjoy employee discounts, hybrid working, and award-winning training programmes.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team that shapes financial performance and drives success.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Excel.
The predicted salary is between 30000 - 40000 € per year.
About the Role
Engage and coordinate with Suppliers, Purchasing, Marketing, Supply chain and Accounts Payable to ensure vendors, products, prices and pack sizes are correctly set up, monitored and maintained accurately in SAP and Lynx within given deadlines so units can place orders and process invoices. Ensure that orders, invoices, credit notes flow through the system successfully by accurate management of the suppliers’ prices and products.
What you'll be doing
- Ensuring the suppliers, products/prices are set up and maintained accurately on the systems via workflow systems within agreed SLA
- Ensure all relevant systems – including SSP UK, SSP IE, SSP NL, RG, and P2U – are accurately updated in line with company requirements
- Act as gatekeeper for new supplier management by ensuring all new supplier setups and bank detail updates are thoroughly reviewed and validated before being entered into SAP ECC and S/4HANA
- Ensure Greggs’ daily sales LXT files are generated and successfully uploaded into Lynx Citrix
- Validate marketers/NPD Team/Supply Chain Managers requests on workflow systems and liaise with job originators on any missing or inaccurate information
- Liaise with franchise suppliers and brand team on product catalogue updates
- Update and maintain the master system with details of products, suppliers, barcodes, allergens information and costs for SSP and Franchise brands
- Weekly data validation before sending the updates to the units
- Create new users and units across systems
- Maintain and update the EDI system by setting up new units and trading locations, creating trading relationships with suppliers, and managing supplier catalogues in line with unit offer numbers
- Monitor and resolve issues with missing, suspended and rejected invoices/credit notes on the EDI system by liaising with suppliers on correct format files and agreed timeframe to send the documents via EDI
- Run projects of EDI integration for new and existing suppliers by liaising with suppliers and external service provider
- Maintain the system with closed units and monitor daily catalogue upload into EDI
- Run weekly checks reports for data integrity between the systems and resolve any issues
- Investigate and resolve the issues logged by units according to the priority of the call by liaising with suppliers, 3rd parties and internal departments, including Group IT
- Data cleansing and manage Master Data attributes in preparation for the project and data migration from the current systems to new inventory tool
- Monitor and evaluate the design, selection, implementation, and support of data changes using associated business requirements and design documents
- Collaborate with cross-functional teams across Group IT, Commercial, Supply Chain, Purchasing and H&S and influence those resources as required to deliver projects effectively
- Build and maintain relationships with key decision-makers and support the project team in gathering and providing the data
Skills Required
- Excellent organisational skills
- Good interpersonal and written communication skills
- The ability to work in a busy environment and under pressure
- Able to prioritise workload depending on business requirements
- Good knowledge Microsoft Excel
- Ability to work within a team and on own initiative
- High level of attention to detail
- Understanding of invoice/credit process and account reconciliation
- Ensuring all aspects of role are carried out in accordance with business SLA’s
Why Join Us
- Employee Discounts across our brands (over 400 locations)
- Friends and Family Discount App
- Award‑winning training, apprenticeships and development programmes
- Health & Wellbeing support
- Hybrid working model with flexibility for work‑life balance
- Inclusive and diverse workplace with employee networks and communities
Ready to start the best part of your journey? Join us at SSP and play a key role in shaping the financial performance of our Rail Gourmet business — where your insight, collaboration, and ownership will help drive our success across the UK and beyond. At SSP, we value diversity and are committed to building a team that reflects a range of backgrounds, skills and perspectives.
SAP & Etrading Coordinator in London employer: SSP UK & Ireland
At SSP, we pride ourselves on being an excellent employer, offering a dynamic work environment where collaboration and innovation thrive. Our commitment to employee growth is evident through our award-winning training programmes and flexible hybrid working model, ensuring a healthy work-life balance. With over 400 locations and a diverse workplace culture, we provide meaningful opportunities for our employees to make a real impact in the Rail Gourmet business.
StudySmarter Expert Advice🤫
We think this is how you could land SAP & Etrading Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our team!
We think you need these skills to ace SAP & Etrading Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the SAP & Etrading Coordinator role. Highlight your experience with supplier management, data integrity, and any relevant systems like SAP or Lynx. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you prioritise and handle pressure, so don’t hold back!
Communicate Clearly:Your written communication skills are key for this position. Keep your application clear and concise, and make sure to proofread for any errors. We appreciate attention to detail, so show us you’ve got it!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows you're keen on joining our team at SSP!
How to prepare for a job interview at SSP UK & Ireland
✨Know Your Systems
Familiarise yourself with SAP, Lynx, and any other relevant systems mentioned in the job description. Understanding how these systems work will help you answer questions confidently and demonstrate your readiness to hit the ground running.
✨Master the Details
Pay close attention to the details of supplier management, product catalogues, and invoice processes. Be prepared to discuss how you would ensure accuracy and efficiency in these areas, as they are crucial for the role.
✨Showcase Your Communication Skills
Since the role involves liaising with various teams and suppliers, be ready to provide examples of how you've effectively communicated in past roles. Highlight your interpersonal skills and how they helped resolve issues or improve processes.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in this role, such as handling missing invoices or coordinating with multiple departments. Prepare structured responses that showcase your problem-solving abilities and organisational skills.
